Accounting Clerk

Accounting Clerk (PT)

MODERN MATURITY CENTER, DOVER, DE

Monday- Friday, 9:00 am to 3:00 pm (Paid vacation/sick/holiday)

SUMMARY The Accounting Clerk supports Modern Maturity Center's financial operations by accurately processing accounts payable, cash receipts, deposits, and related accounting transactions. This position ensures timely, accurate recordkeeping, supports month-end and year-end close processes, and provides excellent customer service to internal and external stakeholders. Reliable transportation is an absolute requirement for this position.

Essential Duties and Responsibilities:

Accounts Payable

• Review invoices for accuracy, proper approvals, and supporting documentation
• Match invoices to purchase orders and receive documentation
• Prepare and process accounts payable payments
• Maintain vendor files and assist with vendor inquiries
• Research and resolve invoice and payment discrepancies

Cash Management

• Prepare daily cash and credit card deposits
• Complete daily cash reconciliation and cash control reports
• Record and reconcile cash receipts in the accounting system
• Make bank deposits and maintain supporting documentation

Accounting Support

• Maintain accurate accounting records and filing systems
• Assist with Monthly, quarterly, and annual financial closing activities
• Maintain supporting documentation in accordance with organizational record retention policies and assist in ensuring compliance with grant, funding source, and audit requirements
• Assist with preparation for external audits and monitoring reviews
• Prepare reports, analyses, and schedules as requested

Customer Service

• Respond professionally to inquiries from vendors, customers, staff and funding agencies

Qualifications

• Associate degree in Accounting, Finance, Business Administration or related field preferred.
• Equivalent combination of education and relevant experience considered

OR

Experience

• 2 or 3 years of bookkeeping, accounting, accounts payable, or accounts receivable experience preferred
• Experience in nonprofit accounting is desirable

Computer Skills

• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and basic reporting
• Proficiency in Microsoft Word and Outlook
• Experience with accounting software and financial management systems
• Ability to learn new software applications and reporting tools

Key Performance Expectations

• Maintain a high level of accuracy in financial transactions
• Process vendor payments according to established schedules
• Complete assigned reconciliations within department deadlines
• Provide timely responses to internal and external inquiries
• Maintain confidentiality of financial and personal information

"Due to the high volume of applications, please do not contact the HR office to inquire about the status of your application; we will reach out directly to qualified candidates as the hiring process progresses."