The duties include but are not limited to:
- Processes and reviews requisitions and purchase orders for goods, supplies, equipment, and services to ensure required information and supporting documentation are complete and accurate.
- Process requisitions into purchase orders and distribute both electronically and by U.S. Mail
- Provides technical support to district in processing purchasing transactions and resolving routine purchasing issues.
- Communicates with schools, departments, vendors, and suppliers regarding purchase orders, product information, documentation, pricing, delivery, and other purchasing matters.
- Process titles, bills of sale, and other paperwork necessary related to the auctioning of surplus property.
- Maintains vendor and purchasing database, documentation, and files to support accurate and timely procurement activities.
- Assists with monitoring purchase order activity, outstanding orders, and related reports; researches discrepancies and provides information to department leadership.
- Prepares, reviews, and maintains purchasing reports, spreadsheets, correspondence, and other documentation as assigned.
- Assists with obtaining, organizing, and maintaining information related to bids, quotations, contracts, vendors, and purchasing activities.
- Assists schools and departments with routine questions concerning purchasing procedures and directs more complex matters to the appropriate Buyer or Supervisor.
- Provides support for special projects and purchasing initiatives as assigned.
- Performs general office functions, including greeting visitors, answering telephones, preparing correspondence, filing, copying, ordering supplies, and maintaining organized department records.
- Assumes other reasonable and equitable position-related duties as assigned by the immediate Supervisor.
- Perform advanced financial, analytical, advisory, training, compliance, troubleshooting, and operational responsibilities requiring independent judgment and knowledge of district financial processes and systems.
- OVERTIME MAY BE REQUIRED.
QUALIFICATIONS:
Must be a high school graduate from a regionally accredited school with a minimum of two (2) years of experience in business. Associate's degree or relevant coursework in business, purchasing, accounting, or a related field is preferred.
Must have knowledge of computer programs including Microsoft Suite (i.e. Excel, Word, Access, PowerPoint) with ability to easily adapt to new technology as acquired.
Must have the ability to set priorities, manage multiple assignments, and meet deadlines in a high-volume environment.
Must be able to communicate effectively both orally and in writing with vendors, school system staff, and other stakeholders.
Must be able to function with independence and initiative and exercise sound judgment within established procedures.
Must work well under pressure and maintain accuracy when handling time-sensitive purchasing transactions.
Must be able to maintain the confidentiality of student, employee, vendor, and district information.
Must have the ability to organize, maintain, and retrieve accurate purchasing and financial records.
Must have demonstrated ability to manage multiple priorities and assignments involving numerous schools, competing deadlines, and time-sensitive financial requirements.
Must have demonstrated the ability to interpret and apply district financial policies, procedures, accounting principles, and established internal controls to routine and non-routine financial situations.
Must have experience in analyzing financial information, resolving complex and non-routine financial issues, interpreting established procedures, and determining appropriate courses of action within applicable district requirements.
Duty Days
260
Salary Range: From/To
BEGINNING PAY: $47,121.00
Additional Job Information
**Applicants selected for classified positions must undergo (or have undergone) an ABI/FBI criminal history background check (fingerprinting administered through sites selected and approved by the MCPSS and State of Alabama Education Department) and be declared suitable and fit to teach under state law. Applicants selected must also pass a drug-screening test via forms provided by Human Resources during the selection process.**
THE MOBILE COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
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