The duties include but are not limited to:
- Audits timesheets and other payroll input in preparation for payment of payrolls.
- Maintains an in-depth knowledge of the district payroll calendar and contract terms.
- Understands and calculates total contract, pay period and pay off values for a multitude of employee events to include new hires, terminations, position changes, long term leave and retro adjustments,
- Processes employee tax withholding forms and related payroll documentation.
- Processes and verifies payroll deductions for accuracy and compliance with established procedures.
- Processes garnishments and wage withholding orders in accordance with applicable requirements.
- Prepares, processes, and balances various payrolls and related deposits.
- Processes reports required with each payroll and assists with the review and reconciliation of payroll reports.
- Maintains comprehensive knowledge of the district's absence management and timekeeping systems to ensure the accuracy and completeness of payroll input reports.
- Processes retirement forms and performs retirement-related research as assigned.
- Balances retirement deductions and prepares month-end reports.
- Researches and resolves routine payroll discrepancies and responds to inquiries from employees, schools, and departments.
- Maintains accurate and confidential payroll records and supporting documentation.
- Assists the Supervisor with payroll projects, audits, reconciliations, and process improvements.
- Performs routine office procedures such as opening mail, filing, answering phones, typing/distributing correspondence, and other related office functions.
- Provides professional and courteous communication with employees and other district personnel regarding payroll matters.
- Assumes other reasonable and equitable position-related duties as assigned by the immediate Supervisor.
- Perform advanced financial, analytical, advisory, training, compliance, troubleshooting, and operational responsibilities requiring independent judgment and knowledge of district financial processes and systems.
- OVERTIME MAY BE REQUIRED.
QUALIFICATIONS:
Must be a high school graduate from a regionally accredited school with a minimum of two (2) years of experience in payroll/accounting. Associate's/bachelor's degree in business or accounting preferred.
Must have knowledge of computer programs including Microsoft Suite (i.e. Excel, Word, Access, PowerPoint) with ability to easily adapt to new technology as acquired.
Must maintain a high degree of confidentiality, integrity, accuracy, and professionalism regarding assignments and workplace matters.
Must provide, own, or have access to appropriate transportation to meet position requirements.
Requires a demonstrated ability to work with minimum supervision, follow instructions, and use independent judgment.
Must have the ability and skills to communicate clearly with the public and employees, work well with others, adhere to confidentiality policies, and organize and maintain accurate records.
Must have the ability to perform daily work involving written or numerical data, make arithmetic calculations, and operate standard office equipment including a ten-key calculator.
Must be familiar with GAAP (Generally Accepted Accounting Principles).
Must be able to learn and apply district payroll policies, procedures, and applicable federal and state requirements.
Must have demonstrated ability to manage multiple priorities and assignments involving numerous schools, competing deadlines, and time-sensitive financial requirements.
Must have demonstrated the ability to interpret and apply district financial policies, procedures, accounting principles, and established internal controls to routine and non-routine financial situations.
Must have experience in analyzing financial information, resolving complex and non-routine financial issues, interpreting established procedures, and determining appropriate courses of action within applicable district requirements.
Given the specialized training and skills required for this position, no requests for transfer will be considered for a period of two (2) years.
Duty Days
260
Salary Range: From/To
BEGINNING PAY: $47,111.00
Additional Job Information
**Applicants selected for classified positions must undergo (or have undergone) an ABI/FBI criminal history background check (fingerprinting administered through sites selected and approved by the MCPSS and State of Alabama Education Department) and be declared suitable and fit to teach under state law. Applicants selected must also pass a drug-screening test via forms provided by Human Resources during the selection process.**
THE MOBILE COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
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