Coordinator, Ph.D. Programs and Training Grants

Posting Details

Position Information

Position Title Coordinator, Ph.D. Programs and Training Grants

Work Location Springfield Campus

Out-of-State Employment Out-of-state employment is limited to Arkansas, Virginia, Maryland, and Washington, D.C., and subject to supervisor approval.

Department Graduate College Administration

HR Home Department

020800 GRADUATE COLLEGE

Pay Grade 44

Proposed Salary $55,000 - $60,000/annual

Sponsorship Information Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Exempt

General Function The Ph.D. Programs and Training Grants Coordinator for the Graduate College assists the Dean of the Graduate College in the development, implementation, and ongoing administration of Missouri State University’s interdisciplinary Ph.D. program and its approved tracks. The Coordinator serves as the central administrative point of coordination among the Graduate College, participating academic units, faculty governance bodies, Ph.D. faculty, students, and external partners. The position tracks program-development and approval processes, supports consistent implementation of doctoral policies and milestones, coordinates student and faculty administrative processes, and helps build the operational infrastructure necessary for high-quality research doctoral education. The Coordinator also advances external funding for graduate education, with particular emphasis on federal, state, foundation, and industry-supported training grants, education grants, workforce-development initiatives, graduate student support, and research-capacity-building proposals. This position identifies funding opportunities, convenes and supports interdisciplinary proposal teams, coordinates proposal-development activities, and develops training and resources that strengthen the University’s competitiveness for externally funded graduate training programs.

Description of Primary Duties

This will be a 2-year position with continuation contingent on continued funding. -Assists the Dean of the Graduate College in the development, implementation, and ongoing administration of Missouri State University’s interdisciplinary Ph.D. program and its approved tracks. -Serves as the central administrative point of coordination among the Graduate College, participating academic units, faculty governance bodies, Ph.D. faculty, students, and external partners. -Tracks program-development and approval processes, supports consistent implementation of doctoral policies and milestones, coordinates student and faculty administrative processes, and helps build the operational infrastructure necessary for high-quality research doctoral education. -Advances external funding for graduate education, with particular emphasis on federal, state, foundation, and industry-supported training grants, education grants, workforce-development initiatives, graduate student support, and research-capacity-building proposals. -Identifies funding opportunities, convenes and supports interdisciplinary proposal teams, coordinates proposal-development activities, and develops training and resources that strengthen the University’s competitiveness for externally funded graduate training programs. -Other duties as listed in the formal job description: 2651 – Coordinator, Ph.D. Programs and Training Grants.

Minimum Acceptable Qualifications

Education: A Bachelor’s degree is required. A Master’s degree is preferred. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.

Experience: Demonstrated experience managing academic and graduate education programs, complex projects, and cross-functional initiatives within higher education or related environments. Proven success in grant writing, proposal development, and the administration of externally funded programs, including collaboration with faculty, research, and administrative teams. Experience supporting doctoral education, interdisciplinary programs, graduate student funding, and training initiatives. Strong record of building and maintaining effective relationships with academic departments, funding agencies, nonprofit organizations, industry partners, and community stakeholders. Experience providing leadership, coordination, and supervision of staff, student employees, and project teams. Knowledge of developing university policies, sponsored programs administration, compliance requirements, accreditation standards, and academic administration systems.

Skills: Strong written, verbal, interpersonal, and organizational communication skills, with the ability to collaborate effectively across diverse stakeholders and disciplines. Proven project management abilities, including coordinating multiple priorities, managing timelines and deliverables, maintaining accurate records, and meeting deadlines. Ability to analyze, interpret, and communicate complex programmatic, technical, financial, and statistical information. Knowledge of higher education administration, graduate education, sponsored programs, research compliance, accreditation requirements, and funding regulations. Proficiency with Microsoft Office applications, databases, project management tools, and enterprise university systems. Strong problem-solving, critical-thinking, and decision-making skills, with the ability to work independently and adapt effectively to complex or non-routine situations.

Other: Continuation of this position is based on the availability of budgeted funds.

Additional Qualifications

Link to Job Description https://www.missouristate.edu/Human/JobDescriptions/2651.htm

Open Date 08/05/2026

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

This will be a 2-year position with continuation contingent on continued funding.

The first date of consideration is August 26, 2026, and review of applications will continue until the position is filled.

Please attach an unofficial transcript to your application. Please note that documents that contain passwords, digital signatures, and other artifacts such as watermarks may not convert properly. If your document contains any of these items, please print and scan the document, then upload the scanned version to your application. Official transcripts required at time of hire.

Please apply through the official Applicant Tracking System. Applications will not be accepted outside of the system.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252

Background Check Statement Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20260211FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/87506