Description
Under the direction of the Manager, Payroll, the Associate, Payroll, prepares and processes payroll for Milwaukee Area Technical College employee payroll including faculty, part-time faculty, student employees, and staff. Researches payroll system problems and resolves problems proactively. Exercises independent judgment and decisions on payroll matters. Collaborates and advises faculty, students, managers and employees to share essential information regarding payroll. Serves as a subject matter expert on payroll related concerns. Communication is continuous between the division, industry partners, federal agencies, and governmental regulatory bodies.
Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.Characteristic Duties and Responsibilities
- Payroll Administration: Compiles, analyzes, and enters payroll data. Recommends and determines necessary and applicable adjustments. Completes appropriate forms and applies adjustments to wages and salaries. Processes voucher payments. Compiles compensation time balances and credits for employees semi-annually. Prepares correspondence of a technical nature pertaining to payroll issues.
- Internal Customer Education and Management: Provides customer service by researching, analyzing and resolving difficult or highly technical problems or questions involving any facet of the payroll system. Cross-trains, advises and recommends payroll operating procedures, rules and regulations, and processing to faculty, students, managers and staff.
- External Stakeholder Relationship: Management: Collaborates with county, state, federal agencies, insurance vendors, and other outside stakeholders to address employee wage compensation, employment status and deductions. Prepares financial, tax and payroll reports for external stakeholders in coordination with the Payroll Manager.
- Payroll Reporting Oversight: Reviews and analyzes payroll reports for accuracy and applies corrections through journal entries in compliance with policies and procedures. Compiles and submits for management review financial, tax and payroll reports for internal and external sources. Supports and provides reports for annual federal and state tax payroll processes, meeting the requirements of government agencies and employee records.
- Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.
- Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
- Other duties: Perform other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications
Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.
Required Education & Experience: Associate’s degree in business, human resources, accounting or another relevant area and two (2) years of work experience in payroll using recognized payroll principles and practices.
Preferred Education & Experience: Bachelor’s degree in business, human resources, accounting or relevant area and greater than two (2) years of work experience in payroll using recognized payroll principles and practices.
Knowledge, Skills & Abilities:
- Knowledge of payroll principles, practices, regulations, and procedures.
- Ability to perform detailed mathematical computations.
- Ability to evaluate and analyze technical payroll activities.
- Ability to independently investigate pay and related problems, solving problems within established parameters.
- Ability to provide exceptional internal customer service.
- Ability to communicate effectively through both oral and written means.
- Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
- Ability to convey an image of professionalism and dedication in work related activities.
- Ability to work with culturally diverse student and employee populations.
- Proficiency in the use of computers and software specific to position, including spreadsheets and the Internet.
- Ability to work successfully with minimal supervision and serve in a leadership role to others.
- Ability to establish workflows, manage multiple projects, and meet necessary deadlines.
Supplemental Information Start Date: This position supports the Payroll Department and is available to start immediately.
Job Parameters: This is 40 hour a week, year round.
Hours: The work hours would be 8am to 4:30pm.
Location: Based out of our Downtown campus. All work must be performed in the state of Wisconsin.Compensation: Salary is determined by years of experience credit and internal salary equity. Salary determination will be only based on years of credited experience that is listed on the job application, please include complete work history. Pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal equity, and a review of the applicant's employment and educational background as listed on the job application.
Application Materials & Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed. Please follow these steps.
- Complete the Employment Application in its Entirety You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.
- Attach All Required Documents (At Time of Application)
- Cover Letter (Optional)
- Up to date - Resume*
*NOTE: Resume (please note, submission of a resume does not satisfy the requirement for a thoroughly completed application. Interview: Selected qualified candidates will be invited to an interview (In-Person, or Spark Hire/One-Way) which will be scheduled within two weeks of postings closing date. EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or emailjobs@matc.edu.
Benefits
Health Insurance
- MATC offers a choice between two medical insurance plans. See below for plan types:
- Low Deductible PPO
- High Deductible PPO
- Upon selection, the coverage begins the first of the month following start date. You will have 30 days from your start date to enroll.
- MATC contributes a generous percentage towards medical insurance premium.
- Both medical plans include prescription drug coverage at no additional cost to employees.
- Employees are offered an option to enroll in a Health Care Flexible Spending Account (FSA) with the selection of the Low Deductible PPO plan.
- Employees are offered an option to enroll in a Health Savings Account (HSA) with the selection of the High Deductible PPO plan with employer contributions.
Dental Insurance
- MATC offers a group dental plan through Delta Dental.
- Upon selection, the dental insurance plan coverage begins the first of the month following start date.
- Annual maximum per covered person is $2,500; plan covers preventive, routine, restoration, and has an orthodontic benefit for dependents up to age 19.
Vision Insurance
- MATC offers a group vision plan through Superior Vision..Upon selection, the vision insurance plan coverage begins the first of the month following start date.
- Plan covers eye exam, frames, lenses and contact lenses.
Group Life Insurance
- MATC offers group term life insurance benefits through Madison National Life Insurance Company effective the first of the month of start date and is fully paid for by the College. The amount of insurance is based upon the employee’s annual earnings rounded to the higher $1,000.00. The benefit is doubled in the event of accidental death.
- Supplemental Life Insurance is also available at group rates for employees, spouses, and dependents to purchase.
Long-Term Disability
- MATC offers long-term disability insurance through Madison National Life Company after 30 days of employment and is fully paid for by the College. Benefits provided are equal to 66 2/3% of base monthly earnings.
Flexible Spending Accounts
- MATC offers two types of Flexible Spending Accounts (FSA):
- Health Care FSA
- Dependent Care FSA
- This type of benefit allows employees to set aside pre-tax dollars per calendar year for a variety of medical, dental, and vision expenses (for a Health Care FSA) and for day care expenses for children under 13 or family members that are dependent on you for more than half their support (for a Dependent Care FSA) up to a maximum amount.
Retirement Savings
- Regular full-time employees of MATC who are hired for greater than 12 months become members of the Wisconsin Retirement System (WRS)’s pension system as of day one of employment. The College currently pays the full cost of the employer contribution (6.9%), and the employee pays the full part of the employee contribution of 6.9% of salary. There is a five year vesting period requirement in order to qualify for any employer contributions made on the employee's behalf. Contribution rates are subject to change annually as set by the State.
- In addition to the WRS pension account, employees may enroll in other optional retirement savings plan such as a 403(b) account or a 457 account on a pre-tax or post-tax basis.
Sick Leave
- MATC offers employees a generous sick leave plan per year.
- Each employee may accumulate up to 165 days of full sick leave with an unlimited accumulation of half pay sick leave.
Vacation
- MATC offers a vacation policy to employees for the purpose of rest and relaxation.
- Vacation is earned at a generous rate each year of employment. (Not available for Instructors)
Paid & Flexible (Floating) Holidays
- MATC offers 12 paid holidays for non-Faculty positions and 7 paid holidays for Faculty positions.
- MATC provides two flexible (floating) holidays per employee per year. (Not available for Instructors).
Tuition Benefits:
- Employees are eligible for tuition reimbursement and waiver after completing probationary period.
- Amount allowed per fiscal year is 18 credits at MATC or $1,400 at other accredited institutions.
