Human Resources Specialist

Description Milhaus is a national award-winning, vertically integrated multifamily developer, owner, and operator specializing in Class A residential assets. Formed through the spring 2026 merger of Milhaus and Sares Regis Group (SRG) Residential, the combined platform brings together more than 30 years of expertise in multifamily development, construction, and third-party property management across more than 20 major U.S. markets. Headquartered in Indianapolis, with offices in Newport Beach, California; Los Angeles; New York; Orlando, Florida; and Phoenix, Arizona., Milhaus SRG employs approximately 1,400 professionals dedicated to creating multifamily and mixed-use communities that positively impact neighborhoods. The combined platform manages more than 50,000 apartment homes, supports a development pipeline of more than $2.5 billion, and serves investors, clients, and residents with a high-touch, disciplined approach to real estate investment, development, construction, and management. For more information, visit www.milhaus.com.

The HR Specialist provides comprehensive support to employees and management across a broad range of human resources functions, with a primary focus on HR Operations support, employee support, HR administration, policy interpretation, compliance, and employee lifecycle support. This role serves as a key resource for employees by addressing general questions and concerns workplace concerns maintaining accurate employee records and ensuring consistent application of company policies and employment practices.

Essential Duties & Responsibilities:

Employee Relations

• Addresses employee relations matters by conducting intake meetings, gathering information, documenting concerns, and conducting investigations
• Handles the administration and documentation of corrective actions, performance improvement plans, and employee separations
• Manages Employee Terminations and Exit Process
• Creates, tracks and manages Employee Separation agreements
• Manages employee relations related questions and workplace concerns
• Assists management and employees with interpretation and application of company policies, procedures, and employment practices
• Partners with managers and HR leadership to address performance concerns, workplace conflicts, corrective actions, and employee engagement initiatives

Employee Support & Administration

• Provides customer service to employees regarding workplace concerns, leaves of absence, policies, and other employment matters
• Monitors and manages HR email and voicemail inboxes and responds or escalates inquiries as appropriate.
• Maintains accurate and confidential employee files, employment records, and HRIS data
• May coordinate employee status changes, including new hires, transfers, promotions, changes, and terminations
• May assist with preparing employee correspondence, reports, and other HR related documentation
• May assist with employee communication initiatives and HR-related programs

Leave Administration & Compliance

• Administers leaves of absence, including FMLA, ADA accommodations, workers' compensation coordination, and other protected leaves
• Tracks employee leave activity and ensure required documentation is collected and maintained
• Supports compliance with federal, state, and local employment laws and regulations
• Maintains required employment records and assists with audits and reporting requirements

Performance Management & Employee Engagement

• Supports annual performance review processes and employee development programs
• Assists managers with performance documentation and coaching conversations
• Participates in employee surveys and helps identify opportunities to improve the employee experience

HR Operations & Department Support

• May assist with the new hire process (Paylocity)
• Processes, verifies, and maintains employment-related documents, records, and files.
• Compiles and prepares HR metrics, reports, and analytics
• May assist with policy updates, handbook maintenance, and process improvements
• Maintains an attitude and philosophy consistent with the company's standards

Required Competencies and Skills:

• Employee relations experience and conflict resolution skills
• Ability to exercise sound judgment and maintain strict confidentiality
• Ability to handle sensitive employee matters, timely, with professionalism and discretion
• Excellent interpersonal and customer service skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving and critical-thinking skills
• Demonstrated professionalism, integrity, and attention to detail
• Ability to build effective working relationships at all levels of the organization

Requirements

Education and Experience:

• Minimum of 5 years of related experience and
• Related Associates of Bachelor degree, or equivalent from two-year college or technical school, or equivalent combination of education and experience.

Other Qualifications:

• Outlook Email, Calendar and Contact systems experience
• Thorough Microsoft Excel and Word experience –Intermediate level plus
• Knowledge of local, state and federal employment laws, government regulations and agency rules. Multi-state preferred.
• Knowledge of principles and procedures of Human Resources functions including: employee relations, workers compensation, leaves of absence, recruitment and selection, onboarding, benefits, training, compensation/payroll and HRIS systems

Benefits Details:

• Health, Vision, & Dental insurance
• HSA account with employer match of $600/FSA for dependent care
• Short-Term Disability
• Company Paid Long-Term leave
• Disability and Life Insurance
• 401K Match
• 4 weeks accrued PTO
• 11 Paid Holidays
• 30% discounts on apartments
• Tuition/Certification Reimbursement
• Wellness Bucks Program
• Wellness Program and Competitions
• Paid Maternity & Paternity Benefits
• Employee Assistance Program
• Pet insurance
• More!

We stand as one team dedicated to transforming neighborhoods. Through transparency and collaboration, we empower our people to lead. Bikes are our allies, local food is our addiction and entrepreneurship inspires us. First impressions are set by our energy and passion, not suits and ties. We embrace the changing ideal of what people call home. Integrity. Execution. Innovation. Collaboration.

By joining us at our corporate offices or onsite at one of our many properties, you’ll be provided the opportunity to grow your career and become part of a team that truly makes a difference.