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Identity & Access Management Analyst (IAM), Progression
TECO Energy
LUTZ, FL
ASSOCIATE SECURITY ADMINISTRATION ANALYST (Level 1)
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Sr Technology Project Manager, Progression
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Tampa, FL
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Added 42 mins ago
Control Account Manager (Science-Engineer Program Manager 2/3)
Los Alamos National Laboratory
Los Alamos, NM
As a Science-Engineer Program Manager 2-3 (SE-PM 2-3) within the Associate Laboratory Directorate for Weapons Production (ALDWP) you will manage control accounts within the Plutonium…
Added 45 mins ago
GE
Principal Technical Product Manager, Data & Platform
General Electric Company
United States
- $152,000 to $222,000 USD / year
…shared demonstration environment. This person will also be the program owner for 8+ platform functions (data products, platform support, predictive models, emerging technology, user-facing…
Added 48 mins ago
GA
Principal Technical Product Manager, Data & Platform
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- $152,000 to $222,000 USD / year
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Added 48 mins ago
GA
Sr Staff Applications Operations Engineer – Engineering Tools Automation & AI Ops
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- $131,000 to $174,000 USD / year
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Added 48 mins ago
IH
Senior Manufacturing Technician
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- $27.37 to $40.14 USD / hour
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Added 52 mins ago
Program Support Specialist 4 - Annapolis Junction, MD
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Added 53 mins ago
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Senior Manager, Workplace Management
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Added 53 mins ago
JH
Assistant Director, Doctoral Life Design, School of Medicine & OPTIONS - #Staff
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Senior Hospice Patient Care Team Manager
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Added 1 hour ago
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Assistant Director of Group Sales
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- $117,000 to $154,200 USD / year
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Added 1 hour ago
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Functions - Finance, Summer Associate, Charlotte - USA, 2027
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ROW/Land Representative - Pecos County, TX.
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ROW/Land Representative - Pecos County, TX.
TRC Companies, Inc.
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Midland County

Library Administrative Assistant

Midland, TX, United States

$23.48 USD / hour

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Job details

Pay: $23.48 USD / hour
Posting language: English
Posted: Nov 5, 2026

Original job description

Summary Please ensure that you fill out this DPS criminal background check permission form (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CANNOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. Organizes and coordinates Midland County Public Libraries and the Law Library administration and procedures, to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. Provides administrative support to Administration Team as needed, provides general office support with a variety of clerical activities and related tasks.Essential Duties and Responsibilities includes the following. Other duties may be assigned.

Works collaboratively and demonstrates a high level of professionalism and confidentiality to effectively interact with senior staff, external constituents, and all levels in the organization.
Supports staff by providing information, educational opportunities, and experiential growth opportunities. Updates administrative systems to make them more efficient.
Performs analytic and query work, as well as compiles reports based on data. Creates and maintains files and databases to enhance efficiency and productivity. Completes and audits monthly reports and records for discrepancies and reconcile issues as appropriate.
Liaises between the Library Director’s office and customers, vendors, internal groups/managers and is the primary point of contact for internal and external constituencies. Communicates with persons outside of the organization and represents the organization in a professional manner to the public and external sources.
Reconciles and generates financial reports for grant reports and assists in database entry and monthly/quarterly reconciliations. Reports financials to County Auditor.
Maintains organized records of financial documents with aid of shared drives, databases, and filing systems for efficient retrieval and reporting to foundation and granting agencies.
Monitors and appropriates revenue funds, such as donations, grants, and operating revenue.
Coordinates and transmits all related accounts payable for grant and foundation funded projects including but not limited to purchase orders, travel arrangements and reimbursement, award payments, honoraria, individual payment forms, and contractual service forms.
Creates requisitions, purchase orders, and reports. Monitors expenditures and budgets. Maintains and updates financial records for document retention; prepares financial reports for monitoring each department’s expenditures and budget balances. Maintains archival accounting files and personnel records.
Supervises and approves office supply orders for all locations. Chooses standard office supplies and negotiate pricing with suppliers to drive towards annual cost savings goals.
Assists with budget process, establishes accounting numbers, and obtains quotes. Collects and organizes financial data for projection and preparation of the public library budget and the law library budget.
Monitors all library staff attendance reporting; prepares and submits personnel action forms to County Treasurer’s Office, as needed.
Monitors housekeeping/maintenance services; identifies and reports facilities and information technology problems to the proper personnel.
Compiles and maintains reports and spreadsheets of library activities for library annual report.
Monitors and submits library agenda items for Commissioners’ Court needs in a timely manner.
Participates in the development of operating policies and procedures, and in the near-term and long-range planning of library services, through the collection, organization, analysis, and interpretation of data and information.
Collects and composes information needed for reporting, projects, memorandums, and other correspondences. Documents information, take minutes at meetings, create agendas, notices, and memos, and distribute accordingly. Composes and prepares correspondence that is often confidential.
Manages the schedule/calendar of the Library Director including setting appointments; prepare annual calendar; prioritize meetings and arrangements. Manages travel arrangements, registration, and accommodations for conferences, trainings, etc., for staff, speakers, and performers. Provides input to organizational travel policy.
Regular and timely attendance is required.

Qualifications, Education, and/or experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Associate ‘s degree in office technology or similar field with 3 years’ experience in an administrative position; or High school diploma or its equivalent plus 5 years of clerical, secretarial, or office experience; or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities. Familiarity with bookkeeping, general business practices, and/or library operations. Must have valid Texas driver’s license, provide proof of insurance, and have adequate transportation

Knowledge, Skills and/or ability

Knowledge of accounting practices, bookkeeping, library accounting, and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting.
Knowledge of organization and library policies and practices, including knowledge of library operations.
Knowledge of human resource and payroll policies and procedures.
Knowledge of Microsoft office and other relevant software and applies it to work assignments especially Word, Excel, Outlook, and Adobe. Excellent typing and data entry skills.
Knowledge of standard office procedures and protocols, including spelling, basic arithmetic, alphabetical and numerical filing, customer service, phone and email etiquette, and recordkeeping practices and procedures.
Demonstrate proactive approaches to problem-solving with strong decision-making capability.
Demonstrate effective written and oral communication skills with a diverse group of associates, senior business leaders, and interact with individuals at all levels of the organization.
Demonstrate initiative by identifying issues for managers/others. Demonstrate ability to influence others.
Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Ability to operate standard office equipment, such as computers, multi-line phone, printers, shredders, printers, fax machine, and others.
Ability to learn, implement, and execute County and library software programs and internet-based programs, and processes.
Highly dependable, resourceful team player who exhibits a professional demeanor and emotional maturity.
Forward looking thinker who actively seeks opportunities and proposes solutions.
Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Flexibility and openness in both hours available for work and the type of projects that the Administration Team may assign.

Benefits

At Midland County, we believe taking care of our employees is essential to building a strong community. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Employees have access to competitive medical, dental, and vision coverage, retirement through TCDRS with employer matching, paid holidays and paid time off, and income protection benefits such as life and disability insurance. Additional resources include telehealth services, an Employee Assistance Program, flexible spending accounts, and optional supplemental coverage for added peace of mind. Our goal is to provide benefits that help employees and their families stay healthy, plan for the future, and thrive both at work and at home.

https://www.co.midland.tx.us/DocumentCenter/View/13004/2026-Midland-County-Benefits-Guide?bidId=

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More about this job

Skills

Communication skills
Inventory management
Supervise staff
Administrative support
Confidentiality
Provide information
Account reconciliation
Accounts payable
Reporting
Housekeeping
Computer technology
Bookkeeping
Budget management
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Data entry
Customer service
Recordkeeping
Problem solving
Decision making
Work independently
Cope with pressure
Office equipment
Organizational skills
Attention to detail

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