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Added 4 mins ago
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MIDLAND COLLEGE

Administrative Assistant Applied Technology

MIDLAND, TX, United States
Midland, TX, United States

$39,820 to $40,417 USD / year

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Job details

Pay: $39,820 to $40,417 USD / year
Posting language: English
Posted: Nov 5, 2026

Original job description

Administrative Assistant Applied Technology

Midland College | Midland, Texas

JOB SUMMARY

The Division Secretary will work with the Dean to manage the varied tasks of the division. The Secretary will supervise clerical and student office help, maintain all budget transactions, create Personnel Status Forms (PSF), organize and monitor web page for updates and accuracy, and provide information to the public about the division course offerings. The Secretary will be responsible for the day-to-day management of the office. The Secretary will maintain all data relevant to the programs in the division.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture:

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College:

A leadership team committed to action, collaboration, and continuous improvement.
A Board of Trustees that values stewardship, innovation, and long-term vision.
A community that believes deeply in the power of education to create opportunities.
Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

Coordinates Dean's schedule, sets up appointments, answers telephone, processes work requests and manages correspondence
Corresponds and interacts with Midland College programs, departments, counseling, and administration to relate or share relevant information concerning each department within the division
Compiles data for all reporting purposes for the division
Develops, inputs, and proofreads dual enrollment schedule and maintains changes as needed
Develops and maintains Faculty Qualifications Summaries
Manages purchasing, inputs requisitions, manages and reconciles the budget and oversees the ordering and stocking of all necessary materials and equipment for each department within the division and any current grants
Maintains timesheets and leave requests, reviews transmittals, enters payroll data, works with department/program chairs and staff to review timesheets if needed
Coordinates, assists, and supervises multiple activities within the division and college, i.e.: division meetings, advisory meetings, and recruitment
Compiles and maintains grant files
Disseminates division program information to students as needed
Maintains articulation/contractual agreements
Supervises clerical and faculty pool office help
Coordinates all hiring procedures for part-time personnel and faculty, i.e.; applications, background checks, required documentation and develops PSF
Coordinates and schedules full-time faculty and staff interviews and serves on the interview committee as needed
Maintains and monitors syllabi for accuracy
Liaison with the main campus for the Advanced Technology Center and Cogdell training center
Coordinates all necessary paperwork to the main campus from off-campus locations
Corresponds and interacts as the Midland College representative with external agencies
Oversees and coordinates activities at the ATC
Attends professional development activities
Maintains inventory for programs of the division at multiple locations
Coordinates with faculty and staff on travel requests
Coordinates with the Bookstore and faculty on book requisitions
Maintains all required records for the programs at the ATC
Maintains college web page for the division
Creates promotional material for college and division events
Evaluates and replaces division computers
Coordinates and maintains the room utilization schedule at the ATC
Maintains all catalog changes and updates master file
Assists in the process of faculty and lab evaluations
Other duties as assigned

Qualifications

Required Qualifications

High School diploma or equivalent and two years of clerical and general office experience; or Associate Degree or equivalent (60 college credit hours)
Strong communication skills and organizational ability
Excellent computer skills, proficient with Microsoft Windows, including Microsoft Office Word and Excel
Demonstrate interpersonal, communication, and social skills
Ability to handle a fast-paced work environment with interruptions and detail-oriented tasks
Ability to handle varied tasks for the division, i.e., payroll, scheduling of courses, faculty, rooms, mailings, grant management, special events, hospitality, and all paperwork required pertaining to each department within the division
Knowledge of a computer, fax, scanner, and multiline phone system

Preferred Qualifications

Associate's degree
Experience working in a community college or related clerical experience
Experience in payroll, budget, and purchasing
Understanding and experience with faculty load, course scheduling, and curriculum development
Knowledge of Jenzabar, ImageNow, Sharepoint, Campus Connect, and Outlook or similar system

WORK ENVIRONMENT

Typical office
Business Hours
M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.
summer M-Th 7:30 a.m. – 5:30 pm
Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)
Occasional travel (less than 10%)

Physical Demands

Must be able to remain in a stationary position 50% of the time
Must be able to sit or stand for long periods of time
The person in this position needs to move to other locations on campus occasionally
Repetitive use of a keyboard at a workstation
Use of manual dexterity
The person in this position frequently communicates with others; must be able to exchange accurate information
Frequently moves equipment or paperwork weighing up to 25 pounds
Duties indoors and some outdoors
Ability to work extended hours and attend Midland College or community events

Salary Range: $39,820 - $40,417

BENEFITS:

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.

medical, prescription, dental, and vision plans, FSA
retirement savings programs
tuition remission for employees
generous paid time off including winter break

To learn more go to: Midland College Benefits *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

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