Warehouse Coordinator

No matter the role, everyone at Expanse brings it. EVERY. DAY.

Our smart, gritty team supports, challenges, and motivates each other to think hard, work with craft, and build things that last. We serve a broad operating footprint, with headquarters in Oklahoma City and field offices across New Mexico, North Dakota, Oklahoma, Pennsylvania, Texas, and Utah. Across the energy value stream, from energy production through the delivery of electricity, Expanse delivers scalable, data-driven solutions that reduce costs and increase productivity for our customers. We shorten timelines. We increase uptime. And we push the energy industry forward.

Everything we do runs on GRIT: Grit, Reciprocity, Innovation, and Trust. It's how we show up, how we decide, and how we hold each other accountable.

Got what it takes to join us? Bring it.

Position Summary:

The Warehouse Coordinator (WHC) will be responsible for assisting with purchase orders (PO), receiving parts, transferring parts between warehouses, delivering parts, inventory management through sort, sweep, and standardize (3S) methodologies and Expanse’s ERP system (IFS), preparing finished panels and parts for shipment, making arrangement to ship panels and parts, moving parts and completed panels throughout the plant and outside to storage locations via forklifts, kitting jobs for panel construction, and delivering the prepared kits to production. To organize the warehouse and assist management with 3S activities, the WHC must be highly proficient with administrative processes such as filing and laminating as well. As a plant focused on continuous improvement, the WHC will be involved in an ongoing effort to optimize our inventories. The WHC shall perform all the duties outlined while maintaining a safe working environment by always adhering to company safety regulations. Finally, the Warehouse Coordinator must maintain supply chain relationships with the company’s vendors, management, and supervision.

Essential Functions

• Promote a LEAN culture throughout the plant.
• Know the eight wastes and work to reduce and eliminate the wastes within the constructs of the plant’s business strategy.
• Adhere to established work hours, breaks, and procedures related to time tracking.
• Follow the foundational QMS principles and approved work methods.
• Use “tips & tricks” in the preparation, build, and engineering processes.
• Order, organize, and prep kits for building control panels according to CAD, E-Plan, or other schematics and associated bill of materials (BOM) and labels.
• General duties will include kitting panels and enclosures, preparing shipments, and coordinating shipments of finished products.
• Conduct daily 3S endeavors throughout the plant.
• Notify the Plant Manager, Operations Manager, and Production Foreman upon change of job statuses.
• Learn, adjust, and hone craftsmanship through quality and process improvements.
• Provide process improvement ideas to be evaluated by management and supervision and engineering for inclusion in the “tips & tricks”.
• Abide by any implemented tool management program, monitoring the use of equipment to make sure it is safe and discard any that do not meet requirements.
• Participate in plant-wide continuous improvement activities.
• Maintain a clean and organized work area daily using 3S principles and in accordance with 3S work methods.
• Prepare finished control panels for shipment.
• Participate in Safety Culture including Stop It Drop It & Behavioral Based Safety observations (expectation is four per person per month).
• Perform KPA training by training deadlines & complete Toolbox Talk acknowledgements by COB on Monday.
• Complete delivery confirmations and other relevant paperwork allowing for proper tracking of material, consumables, and finished products.
• Update production products (IFS, whiteboards, spreadsheets, etc.) as statuses change.
• Compiling reports about inventory and production.
• Support special projects as required.
• Ability to read, write, and speak English.
• Ability to use simple mathematical calculations using whole numbers, fractions, and decimals (addition, subtraction, division, and multiplication) to make job-related calculations.
• Work with the Warehouse Manager for the Bakken to conduct an annual inventory and improve warehouse activities.
• Other duties as assigned.

Panel Manufacturing Responsibilities

• Though the position reports formally to the Warehouse Manager for the Bakken, the WHC reports to the Plant Manager for performance feedback and evaluations and must have a sound working relationship with all management, supervision, the Production Foreman, and technicians in their designated area as well as vendors and the customers. The technician will follow the chain of command (prescribed by the org chart included in the supplied job folder).

Safety Responsibilities

• Follow company and applicable customer safety procedures and assigned work controls.
• Complete required orientation and training and report hazards, incidents, and damaged equipment promptly.
• Use only equipment and methods for which trained and authorized; stop and seek direction when conditions exceed that authorization.

Knowledge, Skills & Abilities

Knowledge

• Panel-plant inventory and job kitting
• Receiving, transfers, and shipping
• Material-handling safety

Skills

• Read and apply the technical or business documents used in the role.
• Maintain accurate records and communicate progress, exceptions, and required actions.
• Organize work to meet agreed priorities and quality requirements.

Abilities

• Ability to read and interpret Bill of Material Sheets, Ability to draft routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to conduct instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Performs the primary thinking called for and encompassed by the overall position definition.
• Adheres to Company policies and work requirements.
• Conducts annual review of position definition and updates as required.
• Though the position reports formally to the Warehouse Manager for the Bakken, the WHC reports to the Plant Manager for performance feedback and evaluations and must have a sound working relationship with all management, supervision, the Production Foreman and technicians in their designated areas as well as vendors and customers. The technician will follow the chain of command (prescribed by the org chart included in the supplied folder).

Minimum Education Requirements

• Relevant education, technical training, or equivalent practical preparation appropriate to assigned responsibilities.

Minimum Experience & Qualifications

• High school diploma or equivalent.
• Supply chain or warehouse experience preferred.
• Ability to work under minimal supervision, within broad guidelines of procedures and goals.
• Basic knowledge of plant standards.
• Be accountable for and be able to use tools provided by the tool program.
• Solid work ethic.
• Ability to effectively communicate with co-workers, customers, and vendors.
• Verbal and written communication skills with the ability to maintain professionalism among co-workers and customers.
• Must be dependable, trustworthy, and possess a positive and productive attitude.
• Willing and able to work a flexible schedule that includes extended hours.

Competencies

• Safety and accountability: follow approved procedures and take responsibility for assigned work.
• Quality and accuracy: check results and correct errors promptly.
• Teamwork and reciprocity: communicate clearly and support effective handoffs.
• Innovation and learning: improve work methods within approved processes.
• Trust: handle information responsibly and meet commitments.

Physical & Work Requirements

• General duties will include: the employee is regularly exposed to moving mechanical parts and outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions, work in high precarious places, fumes, airborne particles, toxic or caustic chemicals, and vibration. The noise level in the work environment may be loud.

Career Development

• Develop depth in panel-plant inventory and job kitting.
• Expand capability in forklift and material-handling safety through training and reviewed assignments.
• Pursue additional responsibility only after demonstrating the required competence and receiving authorization.

Driving Requirements:

• When driving is assigned, maintain the license, authorization, and driving eligibility required by company policy and the vehicle operated.

Other:

• Passing the Company’s Drug Screen.
• Satisfactorily pass the background screen

*This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment. Responsibilities may change based on business needs. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. Must be able to successfully complete an intense background investigation.*