Jobs in the United States

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VP
Spring 2027 Co-Op, General Ledger Accounting
Vertex Pharmaceuticals Inc (US)
Boston, MA
- $20 to $35 USD / hour
The Vertex Internship Program provides students with a hands-on opportunity to gain valuable insights into the pharmaceutical industry. Interns will work closely with some of the brightest…
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Program Officer
James S. McDonnell Foundation
Saint Louis, MO
Strong project management, time management and prioritization skills.
Added just now
Associate Program Officer
James S. McDonnell Foundation
Saint Louis, MO
The Associate Program Officer will be an important member of JSMF’s three-person Grants and Impact Investment team, alongside the Director of Grants and Impact Investment and the Program…
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Principal Engineer - Field Safety & Emergency Response
GLOBALFOUNDRIES U.S. INC.
NY
Communicate safety and health policies and work with facility and contractor personnel to support company, regional, or site EHS/Safety Management Systems.
Added 1 min ago
UO
Civic Science Fellow - Neuroscience (9611C), Kavli Center for Ethics, Science, and the Public - #89806
University of California, Berkeley
CA
- $80,000 to $85,000 USD / year
With support from the John Templeton Foundation, the Kavli Center is hosting an 18-month Civic Science Fellowship focused on emerging frontiers in neuroscience. This is a full-time, limited…
Added 1 min ago
Business Management Manager - Manager 1
Northrop Grumman
Linthicum Heights · Rolling Meadows
Program resource management, including cost estimation, allocation, tracking, and analysis
Added 1 min ago
Project Manager 2/3 - Active Secret Clearance Required
Northrop Grumman
Melbourne
Must have an active US Government clearance (with a background investigation within the past 6 years or enrolled into Continuous Evaluation) · Must have experience in Project Management methodologies and tools
Added 1 min ago
Sentinel Manager 2 - Supplier Management Team Lead (SMTL) - (20682)
Northrop Grumman
Roy
Northrop Grumman is seeking a Supplier Management Team Lead (SMTL) to direct supplier-management program activities across the Power and Distribution organization. This position is located…
Added 1 min ago
Sr Principal CIDO IT Program Manager
Northrop Grumman
Palmdale
Candidates must have the ability to obtain access to Special Programs as a condition of continued employment
Added 1 min ago
Principal/Sr. Principal Tooling Engineer Level 3/4 (A-shift)
Northrop Grumman
Clearfield
Manages tooling projects/assignments from concept thru implementation, to provide production quality aerospace tooling in support of development and production programs.
Added 1 min ago
Principal / Sr. Principal Electrical Engineer - 20703
Northrop Grumman
Roy
Northrop Grumman Defense Systems is seeking a Principal Engineer Electrical / Sr. Principal Engineer Electrical to support the architecture, development, and delivery of multiple cable,…
Added 1 min ago
Tooling/Principal Tooling Engineer Level 2/3 (B-shift)
Northrop Grumman
Clearfield
Manages tooling projects/assignments from concept thru implementation, to provide production quality aerospace tooling in support of development and production programs.
Added 2 mins ago
Principal Electrical Engineer 3 – Electrical Ground Support Equipment (EGSE)
Northrop Grumman
Chandler
…Principal Electrical Engineer to join our electrical ground support equipment group in our Chandler, AZ facility. Our electrical ground support equipment (EGSE) team supports our programs…
Added 2 mins ago
Sentinel - Sr Principal Systems Engineer - 18016
Northrop Grumman
Roy
…Principal Systems Engineer. This opening is in Roy, UT and will support the Sentinel Program. Northrop Grumman supports the Air Force’s sustainment, development, production and deployment…
Added 2 mins ago
Principal Systems Engineer 3 /Sr. Principal Systems Engineer 4
Northrop Grumman
Oklahoma City
Support interface/communication with program, functional and subsystem leads.
Added 2 mins ago
Sentinel Project Change Engineering Section Manager 2 - 14050-1
Northrop Grumman
Roy
The selected candidate will be responsible for a homeroom Section consisting of project change engineers within the SDS Systems Engineering organization and will report directly to an SDS…
Added 2 mins ago
Mechanical Engineering Manager
Northrop Grumman
Sunnyvale
This is a product‑focused program leadership role with accountability for mechanical design and development, and engineering support for test, qualification, and delivery of complex…
Added 2 mins ago
Principal Computer Systems Analyst
Northrop Grumman
Baltimore
Maintain operations of multi-user computer systems working with system engineers, PC desktop technicians, networking engineers, project managers, end users, and IT/Cyber management.
Added 2 mins ago
Program Planning Manager - Level 2
Northrop Grumman
Redondo Beach
Ensure internal/external best practice program planning and scheduling team support.
Added 4 mins ago
Senior Programs Training Manager - 1st Shift - Travel
GXO Logistics
NE
Must possess a REAL ID-compliant driver's license or passport to comply with federal travel regulations
Added 4 mins ago
CO
Facilities Maintenance Technician III
City of Fountain
Fountain, CO
- $26.7 to $35.6 USD / hour
…coordinates with contractors, vendors, and other City departments to support the effective operation and preservation of City…
Added 5 mins ago
Project Manager (Biomedical) - Exton, PA
dsm-firmenich
Exton
The Project Manager is responsible for leading customer-sponsored manufacturing programs from opportunity assessment and contract handoff through technology transfer, process development,…
Added 5 mins ago
Project Manager, Principal Associate (Social innovation - Mobility Forward Focus)
Capital One
Plano, TX
Cross-Functional Project Leadership & Agile Delivery: Partner across matrixed internal teams and external stakeholders to drive operational alignment and program momentum. Provide…
Added 5 mins ago
SVP, Original Programming
Starz Entertainment, LLC
Los Angeles, CA
Support Senior Executives with departmental duties as needed.
Added 5 mins ago
System Director of Technology Operations and Governance
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…service delivery, information security operations, technology project and portfolio performance, vendor management, service management, major incident coordination, and continuous…

Microsoft AI

Executive Business Administrator - MAI

Mountain View, CA, United States

$76,800 to $151,900 USD / year

Apply on job-boards.greenhouse.io About employer

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Job details

Pay: $76,800 to $151,900 USD / year
Posting language: English
Posted: Nov 10, 2026

Original job description

Overview

Microsoft AI is hiring an Executive Business Administrator to provide high‑impact, strategic administrative support to VPs. This role blends hands‑on operational delivery with proactive program and project support: you will manage complex multi‑time‑zone calendars, coordinate headcount and budget processes, run rhythms of business, lead events, travel for global meetups, and partner with the workplace team on onboarding, and space planning. The ideal candidate thrives in a fast‑paced, changeable environment, anticipates needs, and uses creativity and process improvements to enable leaders and teams to focus on mission‑critical work.

Microsoft Superintelligence Team Microsoft Superintelligence team’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.This role is part of Microsoft AI's Superintelligence Team. The MAIST is a startup-like team inside Microsoft AI, created to push the boundaries of AI toward Humanist Superintelligence - ultra-capable systems that remain controllable, safety-aligned, and anchored to human values. Our mission is to create AI that amplifies human potential while ensuring humanity remains firmly in control. We aim to deliver breakthroughs that benefit society - advancing science, education, and global well-being. We’re also fortunate to partner with incredible product teams giving our models the chance to reach billions of users and create immense positive impact. If you’re a brilliant, highly-ambitious and low ego individual, you’ll fit right in - come and join us as we work on our next generation of models!

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Key Responsibilities

Strategic calendar and meeting management - Proactively manage complex, evolving calendars across multiple time zones for one primary leader and up to two additional leaders; prepare agendas, briefing materials, and meeting logistics to maximize decision‑making time.
Meeting follow‑through and action tracking - Circulate agendas, capture notes, collate and track actions and deliverables, and ensure timely follow‑up across stakeholders.
Operational excellence and continuous improvement - Own day‑to‑day operational tasks and processes, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency.
Headcount and onboarding support - Partner with Talent Acquisition and hiring managers on recruitment, intern/university programs, onboarding, and offboarding; manage equipment provisioning, security groups, and new‑hire setup.
Budget and expense management - Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance.
Event and travel coordination - Plan and execute internal and external events including off‑sites and seminars; arrange complex domestic and international travel, visas, and detailed itineraries; may travel with executives and remain on‑call as needed.
Space planning and facilities liaison - Partner with the Workplace team on desk assignments, restacks, and build‑outs; use utilization data to plan future space needs and negotiate solutions with facilities partners.
Cross‑functional communication and stakeholder management - Draft team communications, build strong relationships across the organization, and represent leaders with discretion and executive maturity.
Community and mentorship - Share best practices, mentor other administrative professionals, and contribute to the growth of the Business Support discipline.

Candidate Profile You are a resilient Executive Business Administrator with proven experience in fast‑paced, dynamic environments. Energetic and enthusiastic, you are committed to growing your career by enabling leaders and teams to do their best work. Colleagues describe you as positive, warm, trustworthy, and efficient, with a can‑do mindset and a strong appetite to learn.

Proactive problem solver - a self‑starter who anticipates needs, identifies issues early, and implements practical solutions without direction.
Highly organised - excels at prioritising competing demands, managing multiple deadlines, and setting clear expectations with stakeholders.
Adaptable and calm under pressure - comfortable with ambiguity and rapid change, able to pivot priorities while maintaining quality.
Administrative excellence - meticulous attention to detail and consistent follow‑through on tasks, actions, and documentation.
Strong communicator - clear, concise writing and active listening; high emotional intelligence when working with senior leaders and cross‑functional teams.
Relationship builder - fosters trust across teams, collaborates effectively, and represents leaders with professionalism and discretion.
Continuous improver - curious about new tools and workflows, proactively seeks time‑saving solutions and drives process improvements.
Technical familiarity - experience with Microsoft Office, Teams, and Slack is strongly preferred but not required.

Qualifications

Required Qualifications

Bachelor's Degree in relevant field (e.g., Liberal Arts, Business Administration, Management, Computer Science) AND 3+ years experience in financial management, business planning, operations management, strategy, project management, human resources, or business-related roles
OR equivalent experience.

Preferred Qualifications

Master's Degree in relevant field (e.g., Liberal Arts, Business Administration, Management, Computer Science) AND 3+ years experience in financial management, business planning, operations management, strategy, project management, human resources, or business-related roles OR Bachelor's Degree in relevant field (e.g., Liberal Arts, Business Administration, Management, Computer Science) AND 5+ years experience in financial management, business planning, operations management, strategy, project management, human resources, or business-related roles
OR equivalent experience.

Business Management IC3 - The typical base pay range for this role across the U.S. is USD $76,800 - $151,900 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $95,000 - $123,400 per year.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Apply on job-boards.greenhouse.io About employer

More about this job

Skills

Logistics
Decision making
Maintain equipment
Documentation
Regulatory compliance
Communication skills
Stakeholder management
Adaptability
Attention to detail
Active listening
Microsoft Office
Microsoft Teams
Slack
Computer science
Financial management
Operations management
Project management

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Work requirements

Jobs in the United States