Development Assistant

Position Summary The Development Assistant will provide administrative and project management support to advance the mission and goals of the Nat Sci Advancement Team, University Advancement and the College of Natural Science. Responsibilities **Administrative, Financial & Operational Support ** - Provide administrative and project coordination support to the Senior Director of Development and College Advancement team. - Coordinate calendars, meetings, travel, purchasing, reimbursements, and other operational activities. - Coordinate annual operating plans, assist with budget development, and maintain financial tracking in collaboration with advancement leadership. - Process and reconcile financial transactions, purchasing card expenses, and reimbursements using university systems. - Maintain departmental records, correspondence, financial documentation, procedural resources, and operational materials. - Serve as a liaison with University Advancement, campus departments, donors, alumni, and external partners to support advancement operations and team priorities. - Recommend process improvements to enhance operational efficiency and program effectiveness. **Annual Giving & Fundraising Initiatives ** - Serve as the lead coordinator for the College's annual giving program, including planning, implementing, and tracking fundraising campaigns and initiatives. - Coordinate multichannel fundraising efforts, including direct mail, digital communications, social media, and telemarketing. - Collaborate with College Marketing and Communications, University Advancement, and campus partners to coordinate campaign timelines, fundraising communications, and outreach strategies. - Prepare and coordinate fundraising proposals, donor communications, solicitation materials, and related correspondence. - Represent the College in annual giving meetings, activities, and initiatives. - Track campaign performance and fundraising results to support program assessment and improvement. Donor Relations, Stewardship & Advancement Data - Coordinate donor stewardship, recognition, and engagement activities in collaboration with advancement staff. - Prepare donor acknowledgments, impact reports, stewardship communications, and personalized donor outreach. - Coordinate stewardship projects, communications, mailings, and donor recognition initiatives through completion. - Maintain donor, alumni, and prospect records in university advancement systems, including contact reports, proposals, and engagement activities. - Prepare donor research, prospect information, briefing materials, and reports to support fundraising and engagement strategies. - Assist with gift processing, gift agreements, acknowledgments, and other donor-related documentation. - Compile, organize, and analyze advancement data to support fundraising strategies, stewardship activities, and decision-making. - Support accurate data management and compliance with university policies and applicable privacy requirements. Advancement Events & Alumni Engagement - Coordinate the planning, preparation, execution, and evaluation of development and alumni engagement events. - Manage event logistics, communications, registration, materials, guest hospitality, and follow-up activities. - Collaborate with advancement staff and campus partners to support donor, alumni, and student engagement initiatives. - Gather and organize information, coordinate outreach, and support engagement projects through completion. **Special Projects ** Coordinate and support special projects, fundrais