People and Internal Operations Program Management Specialist

Minimum Qualifications

Bachelor's Degree. A minimum of three years of experience in project management to include establishing a project charter/roadmap, resource allocation, and monitoring performance and quality metrics.

Recruitment Notes

The Program Management Specialist manages assigned construction and renovation projects from initiation through closeout, ensuring adherence to established scope, schedules, budgets, quality standards, and County requirements. The position reports to a Program Management Manager within the People and Internal Operations Department (PIOD) and exercises independent judgment in coordinating technical professionals, architectural and engineering consultants, contractors, construction project managers, and other stakeholders to ensure successful project delivery. Responsibilities span every phase of the project lifecycle and include managing projects of varying sizes, scopes, and complexities, as well as:

• Defining and validating project scope, schedules, and budgets during project initiation.
• Coordinating the procurement and management of architectural, engineering, and construction services through Professional Services Agreements and construction contracts.
• Leading design-phase deliverables and reviews, coordinating with the Project Management Office's (PMO) licensed technical bench and architectural and engineering professionals to ensure project requirements and construction documents are properly addressed.
• Overseeing construction administration activities, including submittals, requests for information (RFIs), change orders, field coordination, permit administration, and project progress.
• Identifying potential project delays and working with consultants and contractors to develop and implement recovery plans.
• Reviewing, negotiating, and approving consultant scopes, fees, task authorizations, and monthly invoice payments in accordance with applicable County procedures and delegated authority.
• Managing project documentation in accordance with PMO standards and County requirements.
• Coordinating with client departments, regulatory and permitting agencies, and other project stakeholders throughout the project lifecycle.
• Proactively identifying and escalating project conditions that may expose the County to legal, financial, contractual, or scheduling risks, including matters requiring contractual amendments, significant financial modifications, schedule extensions, or changes to established project agreements.
• Managing project closeout activities, including final inspections, certifications, and project record turnover.

Preferences:

• Strong written communication skills are desired.

About Miami-Dade County:

Miami-Dade County (MDC) is the most populous county in Florida, with an estimated population of 2.8 million residents. MDC is recognized for its vibrant culture, diverse communities, and economic diversity. The County operates under a metropolitan system of government consisting of a Mayor and a 13-member Board of County Commissioners (BCC). The County provides a broad range of public services to residents and visitors throughout its 34 incorporated municipalities, including cities, towns, and villages, as well as numerous unincorporated communities and neighborhoods. Through its commitment to public service, operational excellence, and community engagement, Miami-Dade County works to enhance the quality of life for those who live, work, and visit the community.

Benefits:

Miami-Dade County provides a comprehensive benefits package that includes medical, dental, vision, and disability insurance. Employees may also elect optional 457 deferred compensation pre-tax savings plans and Flexible Spending Accounts (FSAs). Leave benefits include 13 paid holidays, one birthday holiday, three floating holidays, and accrued vacation, sick, and paid parental leave. Employees participate in the Florida Retirement System (FRS), which includes a 3% employee contribution. Additional supplemental health and wellness benefit options may also be available. Specific benefit options, health premiums, plan offerings, and eligibility requirements are subject to applicable County policies and official date of hire. Applicants selected for employment must complete a background check, which includes fingerprinting, employment verification, and other credential reviews. Miami-Dade County is an Equal Opportunity Employer. Applicants and employees are protected under applicable local, state, and federal anti-discrimination laws.