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Job Type
Full-time
Description
Miami Children’s Museum serves more than 450,000 visitors a year through hands-on learning in arts, culture, literacy, STEM, and play. Through exhibitions, accredited early childhood programs, charter school partnerships, and community outreach, we make meaningful learning accessible to children and families across Miami-Dade County.
The Role We’re seeking an experienced, highly organized Grants Manager to lead our institutional grants portfolio, which includes private, corporate, and government funders. You’ll own the full grant lifecycle: research, proposals, administration, compliance, reporting, stewardship, and renewals. The funding you secure supports our education programs, outreach, exhibitions, accessibility initiatives, and capital improvements. The role calls for an outstanding writer and strategic thinker who works well across departments and holds a high standard for accuracy and accountability.
What You’ll Do Strategy & Proposals
- Develop an annual grants strategy aligned with institutional priorities and revenue goals.
- Research and cultivate new private, corporate, and government funding sources, and expand existing partnerships.
- Write compelling proposals, LOIs, and concept papers with leadership and department directors, with clear objectives, measurable outcomes, and realistic budgets.
Portfolio Management
- Maintain a centralized grants system and calendar that tracks the pipeline, applications, awards, payments, restrictions, reporting dates, and renewals.
- Keep all grant records in shared institutional files, and set standard procedures for documentation and internal communication.
- Give senior leadership regular updates on opportunities, deadlines, risks, and outstanding obligations.
Financial Coordination & Compliance
- Partner with the CFO and Finance to build proposal budgets and to track receivables, expenditures, and funder reimbursements.
- Make sure restricted funds are spent according to approved budgets, grant agreements, and federal, state, and local requirements.
- Coordinate documentation for financial reports, modifications, and audits, and escalate compliance concerns promptly.
Reporting & Evaluation
- Manage timely financial, programmatic, and impact reports, using program data gathered from Education, Exhibits, Outreach, and other teams.
- Set internal timelines so reports can be reviewed before funder deadlines, and confirm that reported results match grant objectives.
- Track success rates, awards, renewals, and trends, and prepare dashboards for leadership and the Board.
Funder Relations & Collaboration
- Build strong relationships with foundation, corporate, and government funders through stewardship materials, impact updates, meetings, and site visits.
- Serve as the Museum’s central resource on grant requirements, and help departments define measurable objectives and deliver materials on time.
Requirements
- Bachelor’s degree required; advanced degree preferred.
- 5+ years of progressive experience in grant writing, grants management, or institutional fundraising.
- A track record of securing and managing significant foundation, corporate, and government grants.
- Exceptional writing, editing, research, and analytical skills.
- Strong knowledge of grant budgets, restricted funding, financial reporting, and compliance.
- Ability to manage a complex portfolio with many simultaneous deadlines, with meticulous attention to detail.
- Proficiency in Microsoft Office, grant research platforms, donor databases, and shared document systems.
Preferred
- Experience at a museum, cultural institution, educational organization, or nonprofit serving children and families.
- Familiarity with government grant procedures and multi-year or complex restricted awards.
- Responsible use of AI-assisted research and writing tools, with care for confidentiality and accuracy.
How Success Is Measured Success means meeting grant revenue and submission goals, growing and diversifying the pipeline, submitting on time, keeping accurate records and strong compliance, and retaining and growing funder partnerships. All grant records must stay complete, current, and centrally accessible, with no critical information held only in personal email or files.
Miami Children’s Museum is an Equal Opportunity Employer committed to a diverse, inclusive, and welcoming workplace.
