Coordinator, Transportation

Job Title: Coordinator, Transportation Pay Program: Support Staff, Exempt Pay Range: Range 10 ($72,340 - $80,167) Work Year: Year-Round Reports to: Chief Operations Officer Direct Reports: This position has supervisory responsibilities. Position(s) include: Department Secretary, Mechanics Summary Operating under the direction of the Chief Operations Officer, this position is responsible for the essential functions and daily operations of the transportation department, ensuring compliance with state and federal regulations, maintaining accurate records, and coordinating travel and vehicle operations. This role serves as a key point of contact for staff, students, parents, and community partners, while also overseeing financial processes, maintenance schedules, and reporting requirements. By managing both operational details and communication, this position helps ensure safe, reliable, and efficient transportation services across the District.

Essential Responsibilities - To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of responsibility, percent of time and work year may vary based on department or building assignment. Job Responsibility Description Transportation Operations and Compliance

• Manage daily operations of the Transportation Department.
• Monitor, update, and maintain District Commercial Driver's License (CDL) records in compliance with District, state, and federal regulations.
• Schedule and track Department of Transportation (DOT) testing and results.
• Run queries in drug and alcohol clearinghouses for CDL holders.
• Pull annual Motor Vehicle reports for all approved District drivers.
• Oversee the District's Small Vehicle Certification Program.

Communication and Support

• Serve as the primary point of contact for staff, students, parents, and outside providers.
• Assist drivers, students, and families in understanding transportation policies and resolving concerns.
• Act as a technical resource for District staff, community members, and partner agencies.
• Facilitate communication between the Chief Operations Officer and the third-party transportation provider.

District Travel Coordination

• Arrange all approved District travel, including buses, charters, fleet vehicles, rentals, or leases.
• Coordinate with Athletic Directors and school staff to prevent scheduling conflicts and ensure accurate transportation for activities.
• Work with staff, parents, and drivers to provide special accommodations when needed.

Financial and Procurement Oversight

• Assist employees with transportation reimbursement reports to ensure accurate processing and IRS compliance.
• Oversee the department's Procurement Card (P-Card) expenditures and reconciling "Plastic is Good" (PIG) reports.
• Coordinate vehicle and equipment purchases with administration.
• Process all transportation-related financial expenditures in accordance with District policies.

Vehicle Maintenance and Supervision

• Monitor and maintain the vehicle maintenance schedule, ensuring timely inspections, service, and repairs.
• Supervise mechanics responsible for vehicles and small engines.
• Supervise the administrative assistant responsible for daily operations and compliance functions.

CDE 40 Report Data Collection

• Collect required data from the District's third-party provider for the Colorado Department of Education (CDE) 40 report
• Submit reports to the Finance Department to support analysis, reimbursement, and budgeting.

Other Duties

• Additional tasks, duties, and responsibilities may be assigned as needed/requested.

Education and Experience Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District.

• High School diploma or equivalent required
• Associates Degree in Business or related field preferred
• Two years' experience in office or administrative assistant role required
• School District experience preferred
• Operating knowledge of procurement card procedures, employee database, student database, and transportation systems within 90 days of hire

Licenses, Registrations or Certifications

• Criminal background check required for hire
• Valid Colorado driver's license or valid Colorado identification required

Knowledge, Skills and Abilities

• Knowledge of transportation operations, scheduling, fleet maintenance, and compliance requirements
• Understanding of DOT, CDE, and federal safety standards for school transportation
• Ability to supervise and coordinate the work of administrative and mechanical staff
• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities
• Clear and effective written and verbal communication skills
• Strong customer service skills, with the ability to provide support in a professional and approachable manner
• Commitment to handling sensitive and confidential information with the highest ethical standards
• Strong interpersonal skills to collaborate with staff and various stakeholders
• Ability to lead, communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
• Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
• Exceptional verbal communication skills including de-escalation and conflict management skills
• Ability to diffuse and manage stressful situations
• Strong interpersonal relationship building skills
• Exceptionalcustomer service and public relations skills
• Intermediate personal computer and keyboarding skills
• Basic math, and accounting skills
• Ability to manage competing priorities with frequent interruptions in a timely manner
• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with office equipment, such as telephones, copier, fax machine, etc.
• Operating knowledge of department/district office software including word processing and spreadsheets

Salary & Benefits:

View all salary schedules for the current school year at: https://www.d51schools.org/departments111/human-resources/salary-schedules Information regarding D51 Benefits can be found here: https://www.d51schools.org/departments111/human-resources/employee-benefits