Advisor - VSOL Special Projects

Purpose and Scope

The Virtual School Online Special Projects Advisor (VSOL) supports MSCS 's strategic priority of ensuring that every student has access to effective teachers and rigorous, standards-aligned instruction. The VSOL Special Projects Advisor is responsible for the coordination of staffing, budgets, procurement, scheduling, data, and implementation. The position is responsible for ensuring that teacher vacancies do not become a barrier to a student's access to quality instruction.

Essential Job Functions

• Manages and monitors operating budgets for Memphis Virtual School, Memphis Virtual Adult High School, and Project Graduation, including budget planning, forecasting, expenditure analysis, and long-term financial planning.
• Monitors revenues, expenditures, grant allocations, budget transfers, and account balances to ensure fiscal accuracy, identify variances and potential funding gaps, and recommend cost-saving measures.
• Prepares financial reports, budget summaries, and expenditure analyses to support leadership decision-making and resource allocation.
• Ensures compliance with district financial policies, procedures, internal controls, and auditing requirements.
• Processes and monitors invoices, purchase orders, travel reimbursements, vendor payments, and other financial transactions while maintaining accurate, complete, and audit-ready financial records.
• Prepares, reviews, and submits payroll for full-time, part-time, temporary, and supplemental employees within Virtual Schools and Online Learning.
• Maintains personnel and payroll records related to staffing allocations, position control, contracts, and payroll expenditures.
• Coordinates with Human Resources and Payroll departments to resolve payroll discrepancies, process personnel transactions, and ensure accurate and timely
• Monitors staffing expenditures and prepares payroll and personnel-related reports to support budget management and staffing decisions.
• Coordinates procurement and purchasing activities for supplies, instructional materials, technology equipment, and other operational resources in accordance with district
• Obtains vendor quotes, coordinates purchasing transactions, monitors contractual obligations, and supports compliance with applicable purchasing
• Oversees inventory management for technology devices, equipment, and departmental assets, maintaining accurate records and conducting periodic inventory audits.
• Coordinates the distribution, storage, recovery, replacement, and disposition of equipment and other departmental assets.
• Coordinates and oversees projects and strategic initiatives supporting Virtual Schools and Online Learning, including the development of project plans, timelines, implementation schedules, and progress reports.
• Research best practices, analyzes program trends, and develops recommendations to improve operational effectiveness, program quality, and service delivery.
• Facilitates project meetings, monitors deliverables, establishes accountability measures and performance checkpoints, and ensures timely completion of assigned initiatives and contractual obligations.
• Serves as a liaison among district departments, school leadership, vendors, consultants, and community partners to facilitate communication, collaboration, and project.
• Supports strategic planning, organizational initiatives, continuous improvement efforts, and the development of effective administrative procedures, systems, and operational.
• Plans, coordinates, and manages special events and programs, including professional development activities, community engagement events, graduations, award ceremonies, and student recognition programs.
• Coordinates event logistics, including venue selection, catering, transportation, supplies, staffing, scheduling, and communications.
• Develops and monitors event budgets, establishes planning timelines, coordinates assigned event activities, and ensures cost-effective execution.
• Prepares and maintains reports, records, correspondence, and operational documentation to support departmental administration, accountability, and informed decision-making.
• Performs other related duties as assigned or directed.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Business Administration, Education, or a related field, plus two (2) years of related experience; OR an equivalent combination of related education and experience totaling six (6) years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)

Degree Equivalency Formula:

Bachelor's Degree= 4 years plus required years of experience.

Master's Degree=6 years plus required years of experience.