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Added 20 hours ago
BL
Office Administrator
BLACKHORSE LLC
Brookfield, CT
- $52,000 to $65,000 USD / year
The Office Administrator is the day-to-day engine of the BlackHorse office. This role keeps the office organized, running smoothly, and prepared for whatever comes through the door, over…
Added 2 days ago
Pre-Award Specialist - Department of Medicine
University of Washington
Seattle, WA
Coordinates with subrecipients/subcontracts to ensure proposal requirements and timelines are met; provides guidance to subrecipient contacts consistent with guidance provided to UW PIs.
Added 3 days ago
Subcontracts Coordinator
Dashiell
Houston, TX
The Subcontracts Coordinator is a developing subcontracts professional who supports the full lifecycle of subcontract agreements on active EPC substation and transmission projects. Working…
Added 3 days ago
Subcontracts Administrator
Dashiell
Houston, TX
The Subcontracts Administrator is an entry-level administrative position supporting the Supplier Subcontracts group. Working under direct supervision, this position logs, codes, and routes…
Added 4 days ago
Subcontracts Administrator
Chenega Corporation
Lorton, VA
The Subcontracts Administrator performs cradle-to-grave subcontract administration, overseeing all phases of the subcontract procurement lifecycle. The Subcontracts Administrator will…
Added 4 days ago
Subcontracts Administrator
Military, Intelligence & Operations Support SBU
Remote, United States
The Subcontracts Administrator performs cradle-to-grave subcontract administration, overseeing all phases of the subcontract procurement lifecycle. The Subcontracts Administrator will…
Added 4 days ago
Program Administrator
MCS RESI LLC
Tampa, FL
…reconstruction projects for Florida homeowners. The Program Administrator supports the MCS GS Elevate Florida team by keeping bids, project records, subcontractor files, and milestone…
Added 4 days ago
System Administrator (Cyber Security)
TRAX Internation
Yuma Proving Ground, AZ
Must have an Associate’s Degree/Military training AND two years of related experience, OR Bachelor’s Degree from an accredited institution AND one year related experience.
Added 6 days ago
Buyer
System One
Bellevue, WA
Prepare monthly reports to identify subcontracts that are ready to be closed and start the closeout process, working closely with the Contract Administrator to ensure the subcontract can be…
Added 6 days ago
Grants Manager A/B
Trustees of University of Pennsylvania
United States
…clinical research grants and program projects involving multiple subcontracts. Grants Manager B will have greater grants…
Added 9 days ago
Associate Subcontracts Administrator
Bollinger Mississippi Shipbuilding
Pascagoula, MS
Added 9 days ago
Contracts Administrator
Keeley Construction
St. Louis, MO
Keeley Companies is looking to hire a Contracts Administrator for our Risk Management Group located at our Corporate Headquarters in St. Louis, MO.
Added 10 days ago
RH
Contracts Administrator
Robert Half
Waltham, MA
- $30 to $40 USD / hour
We are looking for a Contracts Administrator to support project teams by overseeing subcontract documentation, contract updates, and related administrative coordination in Waltham,…
Added 10 days ago
Prevailing Wage Senior Administrator (NYC)
Turner Construction
New York, NY
Review Turner subcontracts to ensure inclusion of correct and complete compliance requirements.
Added 10 days ago
Senior Contract Officer
University of Michigan
Ann Arbor, MI
Under management of an Associate Director, Sponsored Contracts, this position is responsible for the following:
Added 11 days ago
UO
Contracts and Grants Manager – Davis, CA, Job ID 89709
University of California Agriculture and Natural Resources
CA
- $85,575 to $121,590 USD / year
Under direction of the Senior Contracts and Grants Manager and/or Associate Director, work with academics and staff from a specific set of Statewide Programs, Research and Extension…
Added 12 days ago
Regional Finaice Associate
OneSchool Global North America
Bridgewater, NJ
OneSchool Global is seeking to add a Project Finance Associate to provide financial and administrative support to the Regional Infrastructure Delivery team, ensuring accurate project…
Added 17 days ago
C
GRANTS ADMINISTRATOR II (Pre-Award Specialist)
Calibr
San Diego, CA
- $30 to $40 USD / hour
The Grants Administrator II – Pre-award Specialist reports to the Calibr Associate Director, Grants and provides professional-level administrative expertise and project management in the…
Added 17 days ago
GC
Construction Project Administrator
Garco Construction Inc.
Spokane, WA
- $58,000 to $75,000 USD / year
…Construction Inc is seeking a detail-oriented and organized Project Administrator to support our growing portfolio of commercial, institutional, and large-scale construction projects. As a…
Added 17 days ago
SR
GRANTS ADMINISTRATOR II (Pre-Award Specialist)
Scripps Research
San Diego, CA
- $30 to $40 USD / hour
The Grants Administrator II – Pre-award Specialist reports to the Calibr Associate Director, Grants and provides professional-level administrative expertise and project management in the…
Added 19 days ago
Subcontracts Administrator
Noblis
Reston, VA
Noblis is seeking a Subcontracts Administrator to join our team in Reston, Virginia!
Added 20 days ago
RH
Paralegal
Robert Half
Glen Cove, NY
- $27.71 to $32.09 USD / hour
Robert Half is seeking a detail-oriented and proactive In-House Paralegal / Contract Administrator to support a corporate legal team in Glen Cove, NY. This is an excellent opportunity for a…
Added 22 days ago
GD
Subcontracts Administrator Associate
General Dynamics Information Technology
Herndon, VA
- $25.63 to $29.8 USD / hour
Apply your expertise to advance the mission and optimize our business strategy as a Subcontracts Administrator Associate at GDIT. Here, you’ll support solving some of our clients’ biggest…
Added 22 days ago
Associate Specialist Subcontracts Administrator
Trinzic
Chantilly, VA
KBR’s National Security Solution (NSS) Procurement & Supply Chain function seeks a Associate Specialist Subcontracts Admin to provide a full range of procurement and administration…
Added 22 days ago
Research Administrator II (Post Award) -Joslin Diabetes Center
Beth Israel Lahey Health
Boston, MA
Under the direction of the Director, Post Award Administration, the Research Administrator II (Post Award) will manage a full sponsored research post-award portfolio including oversight and…

MCS RESI LLC

Program Administrator

Tampa, FL, United States

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Job details

Experience: Experience: 2 year(s) of relevant administrative or coordinator experience in construction, government contracting, or a related field.
Posting language: English
Posted: Nov 4, 2026

Original job description

Summary:

MCS’s mission is to make communities SHINE by providing exceptional service to our clients. We do this through our core values: service, hustle, integrity, nurture, and excellence. As one of the nation’s leaders in property maintenance and inspection services, our clients are our number one priority.

Our Government Services (GS) organization is a prime contractor under the Elevate Florida program, administered by the Florida Division of Emergency Management (FDEM), delivering FEMA-funded home elevation and mitigation reconstruction projects for Florida homeowners. The Program Administrator supports the MCS GS Elevate Florida team by keeping bids, project records, subcontractor files, and milestone payment packages organized, accurate, and on time. This part-time role reports directly to the Senior Vice President of MCS Government Services and is expected to work independently across multiple concurrent bids and projects. The ideal individual is highly organized, detail-oriented, and comfortable working within program rules and deadlines. Hours may increase as program volume grows.

Essential Duties & Responsibilities:

Track bid invitations, site walks, submission deadlines, and project milestones across multiple concurrent projects.
Prepare bid packages, verify required documentation, and submit materials through the Elevate Florida contractor portal.
Coordinate site visits, pre-construction meetings, inspections, and field coverage with internal teams and subcontractors.
Prepare subcontract and work order paperwork for management review and track document expiration dates.
Maintain organized project files in SharePoint, including task orders, permits, engineering documents, and correspondence.
Track outstanding items and deadlines, prepare meeting notes, and coordinate follow-ups.
Assemble milestone payment packages and maintain submission and payment status records.
Compile project closeout documentation, including warranties and Operations & Maintenance (O&M) materials.
Monitor program communications and portal updates, routing notices and requests to the appropriate team members.

Competencies:

Exceptional organizational skills and attention to detail while managing multiple deadlines
Proficiency with Microsoft Excel, Word, Outlook, and SharePoint; ability to learn web-based portals quickly
Clear, professional written and verbal communication with subcontractors, engineers, and program staff
Ability to follow detailed program rules and documentation requirements consistently
Self-motivation and the ability to work independently in a remote environment with limited supervision
Discretion in handling confidential bid pricing, contract, and homeowner information
Ability to thrive in a fast-paced, deadline-driven environment

Supervisory Responsibilities:

This position will not have supervisory responsibilities.

Education and Experience:

Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Construction Management, or a related field preferred.

Experience: 2 year(s) of relevant administrative or coordinator experience in construction, government contracting, or a related field.

Preferred: - Experience with FEMA, HMGP, or other state or federal grant-funded programs

Familiarity with construction documents such as certificates of insurance, bonding, subcontracts, permits, and pay applications
Based in the Tampa Bay, FL area with the ability to make occasional local site visits

Physical Requirements and Work Content:

Must be authorized to work in the United States.

A reliable home office with high-speed internet, a valid driver’s license, and reliable transportation for local site visits are required.

Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 15 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

This is a sedentary, remote position that generally requires sitting at a desk with frequent computer work during scheduled hours.
Occasional local site visits may involve active residential construction sites, uneven terrain, and outdoor Florida weather; required PPE will be provided.

Additional Comments:

These declarations are not to be an “all-inclusive” list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbent’s performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job-related duties as assigned and required.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

EOE/Minority/Female/Disabled/Veteran

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More about this job

Skills

Documentation
Inspection
Microsoft SharePoint
Organizational skills
Attention to detail
Microsoft Excel
Microsoft Word
Microsoft Outlook
Communication skills
Work independently
Construction management
Valid driver's licence
Heavy lifting

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