Payroll/HR Administrator

McGrath Evanston Subaru is seeking a detail-oriented, highly organized Payroll/HR Administrator to join our growing administrative and accounting team in Skokie. Automotive dealership experience and familiarity with union payrolls is strongly preferred.

Key Responsibilities

• Payroll Processing: Accurately process multi-department, weekly/bi-weekly payroll for dealership personnel, ensuring compliance with state and federal labor laws.

• Union Payroll Management: Administer complex union pay rules, fringe benefits, wage scales, and union reporting requirements (preferred qualification).

• Time & Attendance Auditing: Review employee timecards, commission sheets, and bonus structures for accuracy, resolving any discrepancies prior to final payroll submission.

• Recordkeeping & Compliance: Maintain confidential personnel and payroll files, track paid time off (PTO), and handle garnishments, tax withholdings, and deductions.

• Cross-Department Collaboration: Work closely with Corporate Human Resources, management, and department heads to verify employee status changes, new hires, and terminations.

• General Accounting Support: Assist the Controller and office management team with routine ledger entries, month-end reconciliations, and ad-hoc financial reporting as needed.

Qualifications & Requirements

• Experience: Minimum 2+ years of payroll processing experience (automotive dealership is preferred).

• Union Knowledge: Direct experience handling union contracts, dues, and specialized payroll structures is strongly preferred.

• Technical Skills: Proficiency in modern payroll/ERP software and advanced Microsoft Excel skills. Experience with Dealertrack and/or Netchex (DMS) is a plus.

• Soft Skills: Exceptional attention to detail, strong time-management skills, and a strict commitment to maintaining data confidentiality and discretion.

• Education: High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.

What We Offer

• Competitive compensation package commensurate with experience

• Comprehensive health, dental, and vision benefits

• 401(k) retirement plan options

• Paid time off and holiday benefits

• Opportunities for professional growth within a premier automotive group