Jobs in the United States

25+ jobs

Save this search

Added 2 mins ago
Superintendent
F.H. Paschen
Crown Point, IN
Oversees all field operations at a project jobsite. Schedules, coordinates and oversees subcontractors and trade employee activities. Active participant in Corporate Safety and Quality…
Added 2 mins ago
Project Manager - Water/Wastewater
F.H. Paschen
Detroit, MI
Responsible for the management of the entire project, including scheduling, cost management, invoicing, purchasing, quality and safety.
Added 2 mins ago
Project Coordinator
F.H. Paschen
Tampa, FL
This is an entry-level position to assist Project Manager and Assistant Project Manager.
Added 2 mins ago
Estimator
F.H. Paschen
Atlanta, GA
Supervisory responsibility for Project Engineer(s), Assistant Project Manager(s), and Construction Intern assigned to contract(s) and/or work orders.
Added 2 mins ago
Assistant Project Manager
F.H. Paschen
Detroit, MI
This is an assistant managerial position that reports to the Project Manager and/or Sr. Project Manager for the Department.
Added 2 mins ago
US
Executive Assistant, Alumni Relations - 142027
UC San Diego/UC San Diego Health
San Diego, CA
- $82,221 to $119,780 USD / year
Reporting to the Assistant Vice Chancellor, Alumni Relations (Asst. VC, AR), the Executive Assistant serves as a trusted partner, operational anchor, and on-the-ground presence for the…
Added 3 mins ago
Posting Details
Missouri State University
Springfield, MO
Position Title Assistant Professor (Construction, Design, and Project Management) -9 month appointment
Added 3 mins ago
Posting Details
Missouri State University
Springfield, MO
Position Title Clinical Assistant Professor (Construction, Design, and Project Management) - 9 month appt
Added 4 mins ago
PI
Assistant to the Dean - Design (71101)
Pratt Institute
Brooklyn, NY
- $75,000 to $80,000 USD / year
Reporting directly to the Dean and working closely with the Assistant Dean, Director of Finance & Operations, as well as engaging and coordinating with Department Chairpeople, Department…
Added 5 mins ago
M
Executive Assistant
Multiplier
Remote, United States
- $33 to $45 USD / hour
The Executive Assistant provides administrative and project coordination support to Mosaic’s Chief Executive Officer (CEO) and leadership team. This role ensures smooth day-to-day…
Added 6 mins ago
A
Administrative Assistant
Actalent
West Greenwich, RI
- $20 to $25 USD / hour
…archiving, and tracking controlled documentation to support project activities and ensure compliant records management. The Document Control and Records Management Specialist manages large…
Added 6 mins ago
A
Senior Administrative Assistant
Actalent
Wilmington, DE
- $39 USD / hour
Job Title: Senior Administrative AssistantJob DescriptionThe Senior Administrative Assistant, provides high-level administrative and operational support almost exclusively to the Chief Data…
Added 7 mins ago
HR Business Partner
MAREK External
Houston, TX
…work closely with managers to align talent strategies with project and operational needs, ensuring our workforce is engaged, skilled, and ready to deliver excellence. Focusing on building…
Added 8 mins ago
Student Intern
Vaughn Construction
Houston, TX
To perform this job successfully, an individual should have knowledge of Project Management software, Spreadsheet software, and a familiarity with Microsoft office suite of programs
Added 8 mins ago
Project Manager - Commercial - Atlanta, GA
Reeves Young LLC
Sugar Hill, GA
Be proficient and perform all roles and responsibilities of a Project Engineer and Assistant Project Manager while managing multiple projects dependent upon staff. Responsible for…
Added 8 mins ago
Assistant Project Manager
FCL Builders LLC
Itasca, IL
At FCL, we don’t just manage projects - we deliver excellence from the ground up. As an Assistant Project Manager, you’ll partner with experienced leaders and play a hands-on role in…
Added 9 mins ago
Building Operations Manager - ISEC & EXP
NU USA Northeastern University
Boston, MA
…following EXP & ISEC Building Guidelines. Interfaces with building management and representatives to ensure customer satisfaction and solicits feedback to promote continuous improvement.…
Added 9 mins ago
FE
Project Manager
Floors Etc
Timonium, MD
- $75,000 to $85,000 USD / year
· Provide leadership and training to Assistant Project Managers.
Added 9 mins ago
Marketing Manager
Arlington, VA
Reporting to the Assistant Director of Marketing, the Marketing Manager serves as hands-on support for campaign implementation, digital and email marketing, audience segmentation, project…
Added 10 mins ago
T
Project Manager
TEKsystems
Saline, MI
- $50 to $100 USD / hour
The Assistant Project Manager (APM) supports hyperscale data center construction projects by coordinating schedules, tracking project documentation, managing subcontractor communication,…
Added 10 mins ago
Executive Assistant
Clark Concrete Contractors, LLC
McLean, VA
The Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics and…
Added 11 mins ago
Assistant Vice Chancellor for Planning, Design, & Construction
Vanderbilt University
Nashville, TN
…committed to upholding the University's vision by excelling in management, strategic initiatives, and operational success. The unit embodies the core values and mission of the university,…
Added 11 mins ago
University Relations & Early Career Recruiter - Kansas City, MO
United Contractor Services
KCMO, MO
…entry-level hiring program, with a primary focus on internships and Assistant Project Manager (APM) recruiting across all of our markets. Reporting to the Recruiting Manager, you'll build…
Added 13 mins ago
Assistant Director, Government Relations
ADL
Washington
Strong project management, administrative, and organizational skills – possess the ability to prioritize tasks and plan work activities to use time in the most efficient, effective manner.
Added 15 mins ago
AO
Curatorial Assistant
Academy Of Motion Picture Arts and Sciences
Los Angeles, CA
- $28.85 to $29.8 USD / hour
The Curatorial Assistant supports curatorial team members on all aspects of exhibitions, while performing administrative duties in relation to exhibition projects. As an integral member of…

Mayo US

Development Associate (Hybrid)

Rochester, MN, United States

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 11, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Development Associate supports Creative Design, Stewardship & Recognition, and Communications teams. The Development Associate will provide programmatic support for recurring administrative and operational workflows and activities, including documentation, data-entry integrity, dashboard support, and facilitating the timely completion of shared priorities. The role supports stakeholders, timelines, information, and workflow handoffs; reviews data and reports for accuracy and completeness; and maintains the resources and documentation needed for consistent execution. Within established processes and guidelines, the Development Associate applies judgment to resolve routine issues, enable efficient workflow improvements, and support the implementation of approved changes that enhance accuracy, consistency, and operational efficiency.

Responsibilities:

Monitor timelines, dependencies, approvals, and outstanding actions; provide proactive follow-up to support timely workflow completion.
Maintain CRM and departmental information associated with assigned workflows, ensuring records are accurate, complete, current, and consistent across approved systems.
Prepare and review reports, lists, data extracts, and tracking resources for accuracy and completeness, research routine discrepancies, and coordinate corrections with appropriate stakeholders.
Support impact reporting, stewardship, recognition, naming, communications, and creative-design activities by coordinating required information, documentation, and operational steps.
Support for recognition gift fulfillment, inventory tracking, shipment status, documentation, and related stakeholder communication.
Maintain calendars, records, electronic files, media, and operational resources within approved systems to ensure accuracy and accessibility.
Monitor recurring workflows and communicate status, outstanding needs, risks, and exceptions to appropriate stakeholders.
Support efficient workflow operations by resolving routine issues, maintaining documentation and procedures, and identifying opportunities for continuous process improvement, escalating complex issues as needed.
Support implementation and adoption of approved processes, system, or documentation changes.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Education Requirement:

An associate’s degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,
High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.
Bachelor’s degree is preferred.

Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision. Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information. Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy. Understanding of all department systems, policies, and procedures.

Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills. Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work environment.

Preferred experience in program coordination, project management, event planning, or a related area beyond standard administrative functions. Preferred experience working with donor databases and CRM systems and demonstrated knowledge of complex organizations, with an emphasis on healthcare or higher education.

Preferred Qualifications:

The ideal candidate will have experience supporting recurring operational workflows, data and reporting activities within project management systems, maintenance of documentation and resources and stakeholders working across multiple groups. Experience supporting stewardship, recognition, communications, creative services, or related development functions is preferred.

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

Medical: Multiple plan options.
Dental: Delta Dental or reimbursement account for flexible coverage.
Vision: Affordable plan with national network.
Pre-Tax Savings: HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.

Apply About employer

More about this job

Skills

Documentation
Data entry
Workflow
Research
Reporting
Communication skills
Process improvement
Data management
Decision making
Organizational skills
Customer service
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Zoom
Adobe Acrobat
Microsoft SharePoint
Teamwork
Project management
Event planning

Report this job