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Added 1 min ago
Graduate Medical Education Program Coordinator II, Anesthesiology and Pain Management
UTSW
TX
Associate's Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may…
Added 2 mins ago
NS
Sr Director, Corporate Accounting Operations
Nuveen Services LLC
Charlotte, NC · Dallas, TX · Chicago, IL
- $142,000 to $211,000 USD / year
Leads the implementation and ongoing management of monthly and quarterly financial close processes, ensuring all compliance requirements, internal deadlines, and reporting standards are…
Added 3 mins ago
Associate Director, Technical Services
Cosette Pharmaceuticals Inc.
Bridgewater
Reporting directly to the Vice President Technical Services and 3rd Party Operation, the Associate Director, Technical Services provides scientific and technical leadership for Cosette's…
Added 3 mins ago
LS
Memory Care Director The Residence at Boylston Place
LCB Senior Living
Chestnut Hill, MA
- $70,000 to $80,000 USD / year
The essential duties and responsibilities described below are representative of those an associate encounters while performing the basic functions of this position. While every effort has…
Added 4 mins ago
Program Manager 2
Los Alamos National Laboratory
Los Alamos, NM
The Associate Laboratory Directorate, Weapons Production (ALDWP), at Los Alamos National Laboratory (LANL) supports the nation's nuclear deterrence mission by producing plutonium pits,…
Added 4 mins ago
R&D Engineer 2/3
Los Alamos National Laboratory
Los Alamos, NM
…operations in the Detonator Production (DP) Division, part of the Associate Laboratory Directorate for Weapons Production (ALDWP). The Product Engineers are considered the primary technical…
Added 4 mins ago
Computerized Maintenance Management System Lead/Planner (Operations Support Specialist 2/3)
Los Alamos National Laboratory
Los Alamos, NM
…maintenance data, and develop the processes necessary for effective implementation. This is a highly visible opportunity to strengthen equipment reliability, operational performance, and…
Added 4 mins ago
Sup House (RN)
Community Health Systems
Las Cruces, NM
May contribute to evaluation and implementation of new technologies to enhance operational efficiency.
Added 4 mins ago
Sup House (RN) - PRN
Community Health Systems
Las Cruces, NM
May contribute to evaluation and implementation of new technologies to enhance operational efficiency.
Added 4 mins ago
Cleared Manager - Integrated Technical Systems (5411), Onsite
Sandia National Laboratories
Albuquerque, NM
Provide strategic leadership for the Center 05400 Safety Officer Program, ensuring effective implementation of ES&H requirements, safety culture initiatives, explosives safety requirements,…
Added 4 mins ago
I
AR Specialist - Cash Application
ISC2
Santa Fe, NM
- $24.18 to $26.6 USD / hour
ERP implementation and documentation creation a plus
Added 5 mins ago
Director of Enterprise Data Systems
Colby College
United States
…as the Director of Enterprise Data Systems. Reporting to the Associate Vice President and Chief Information Officer, this position plays a critical role in ensuring the stability,…
Added 5 mins ago
Channel Development Lead
Humana
Santa Fe, NM
…and driving cross-functional initiatives from concept through implementation. The Channel Development Lead must possess strong project management capabilities, executive-level communication…
Added 5 mins ago
IT Security Platforms Tech
First Bank
Greensboro, NC · Troy, NC · Asheville, NC
Adheres to our Service Excellence standards and promotes their implementation with peers and associates they support.
Added 5 mins ago
Senior Informaticist
CenterWell
Santa Fe, NM
…accountability from problem identification through recommendation, implementation, and measurement of…
Added 5 mins ago
Central Characterization Program - Vendor Project Manager (LANL)
Salado Isolation Mining Contractors
Los Alamos, NM
…requires a high level of attention to detail, and deliberate implementation of procedures to ensure work activities are performed safely and compliantly. The following are key…
Added 5 mins ago
Leave of Absence Coordinator
Precise Behavioral Inc
Remote, United States
Support implementation of workflow improvements that improve efficiency and provider productivity.
Added 5 mins ago
PT Sales Associate - Round Rock Store
HB Retail, Inc.
Round Rock, TX
Assist in the implementation of Health & Safety policy and operational procedures utilizing training and guidance provided to support store management within this area.
Added 7 mins ago
Warehouse, Shipping & Receiving Supervisor
Inovar Packaging
Fishers, IN
…material and finished goods inventory accuracy, supporting the implementation of RFID inventory tracking, maintaining safe and efficient material flow, and helping enhance warehouse systems…
Added 7 mins ago
Senior Engineer Data Enablement & Management, Databricks
Stateside
Adelphi, MD
The Senior Engineer, Data Enablement & Management is responsible for leading the design, implementation, modernization, and operational reliability of UMGC's enterprise Lakehouse and Data &…
Added 8 mins ago
TG
Biological and Invasive Species Technician (USFWS, Moapa Valley National Wildlife Refuge)
THE GREAT BASIN INSTITUTE
Moapa, NV
- $16 to $20.45 USD / hour
The Research Associate Program at GBI, in cooperation with U.S. Fish and Wildlife Service at Moapa Valley National Wildlife Refuge, is recruiting one (1) Invasive Species Technician to…
Added 8 mins ago
Registered Nurse- Birmingham to Montogomery!
Druid City Vital Care
Northport, AL
…deliver direct patient care, including assessment, planning, implementation, and evaluation of infusion therapy in collaboration with the registered…
Added 8 mins ago
Registered Nurse
Druid City Vital Care
Metairie, LA
…deliver direct patient care, including assessment, planning, implementation, and evaluation of infusion therapy in collaboration with the registered…
Added 8 mins ago
Registered Nurse, Cheyenne WY Opportunities!
Druid City Vital Care
Longmont, CO
…deliver direct patient care, including assessment, planning, implementation, and evaluation of infusion therapy in collaboration with the registered…
Added 8 mins ago
VH
Registered Nurse - Pain Management Program Manager
Veterans Health Administration
Washington, DC
- $83,132 to $158,590 USD / year
Coordinates and supports the development, implementation, evaluation, and oversight of the Pain Management Program to promote comprehensive, evidence-based care for Veterans with complex…

Mayo US

Development Associate (Hybrid)

Rochester, MN, United States

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Job details

Apply by: Nov 11, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Development Associate supports Creative Design, Stewardship & Recognition, and Communications teams. The Development Associate will provide programmatic support for recurring administrative and operational workflows and activities, including documentation, data-entry integrity, dashboard support, and facilitating the timely completion of shared priorities. The role supports stakeholders, timelines, information, and workflow handoffs; reviews data and reports for accuracy and completeness; and maintains the resources and documentation needed for consistent execution. Within established processes and guidelines, the Development Associate applies judgment to resolve routine issues, enable efficient workflow improvements, and support the implementation of approved changes that enhance accuracy, consistency, and operational efficiency.

Responsibilities:

Monitor timelines, dependencies, approvals, and outstanding actions; provide proactive follow-up to support timely workflow completion.
Maintain CRM and departmental information associated with assigned workflows, ensuring records are accurate, complete, current, and consistent across approved systems.
Prepare and review reports, lists, data extracts, and tracking resources for accuracy and completeness, research routine discrepancies, and coordinate corrections with appropriate stakeholders.
Support impact reporting, stewardship, recognition, naming, communications, and creative-design activities by coordinating required information, documentation, and operational steps.
Support for recognition gift fulfillment, inventory tracking, shipment status, documentation, and related stakeholder communication.
Maintain calendars, records, electronic files, media, and operational resources within approved systems to ensure accuracy and accessibility.
Monitor recurring workflows and communicate status, outstanding needs, risks, and exceptions to appropriate stakeholders.
Support efficient workflow operations by resolving routine issues, maintaining documentation and procedures, and identifying opportunities for continuous process improvement, escalating complex issues as needed.
Support implementation and adoption of approved processes, system, or documentation changes.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Education Requirement:

An associate’s degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,
High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.
Bachelor’s degree is preferred.

Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision. Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information. Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy. Understanding of all department systems, policies, and procedures.

Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills. Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work environment.

Preferred experience in program coordination, project management, event planning, or a related area beyond standard administrative functions. Preferred experience working with donor databases and CRM systems and demonstrated knowledge of complex organizations, with an emphasis on healthcare or higher education.

Preferred Qualifications:

The ideal candidate will have experience supporting recurring operational workflows, data and reporting activities within project management systems, maintenance of documentation and resources and stakeholders working across multiple groups. Experience supporting stewardship, recognition, communications, creative services, or related development functions is preferred.

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

Medical: Multiple plan options.
Dental: Delta Dental or reimbursement account for flexible coverage.
Vision: Affordable plan with national network.
Pre-Tax Savings: HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.

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More about this job

Skills

Documentation
Data entry
Workflow
Research
Reporting
Communication skills
Process improvement
Data management
Decision making
Organizational skills
Customer service
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Zoom
Adobe Acrobat
Microsoft SharePoint
Teamwork
Project management
Event planning

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