Development Associate (Hybrid)

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Development Associate supports Campaign Administration and Executive & Leadership Engagement through data management, reporting, stakeholder support, process improvement, and operational administration. This role maintains department resources, prepares communications and materials, supports engagement activities, and provides solutions that enhance efficiency and effectiveness while promoting philanthropic relationships and giving.

Responsibilities:

• Maintains campaign, benefactor, and executive engagement information within CRM and departmental systems.
• Develops reports, dashboards, templates, forms, and other resources to support departmental and team operations.
• Prepares presentations, summaries, communications, and briefing materials for leadership and stakeholder engagement activities.
• Supports fundraising, cultivation/stewardship, and engagement activities through data management and administrative support.
• Maintains departmental resources, websites, and documentation to ensure accuracy and accessibility.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

Education Requirement:

• An associate’s degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,
• High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.
• Bachelor’s degree is preferred.

Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision. Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information. Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy. Understanding of all department systems, policies, and procedures. Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills. Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work environment. Preferred experience in program coordination, project management, event planning, or a related area beyond standard administrative functions. Preferred experience working with donor databases and CRM systems and demonstrated knowledge of complex organizations, with an emphasis on healthcare or higher education.

Preferred Qualifications:

The ideal candidate will have experience supporting operational initiatives, managing data and reporting, maintaining documentation and resources, and coordinating activities across multiple stakeholders. Experience working with leaders and executives or supporting executive engagement programs is preferred. The ideal candidate will demonstrate strong organizational skills, attention to detail, proficiency with Microsoft 365 and CRM systems, and the ability to manage competing priorities effectively.

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.