Administrative Assistant

Administrative Assistant| ABA Center

Randolph, MA | Full Time

Are you an administrative wizard? May Institute’s team is looking for you! We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success in our ABA Center in Randolph, MA.

We're looking for a talented administrator to collaborate with internal and external partners, juggle competing tasks, and add a dash of creativity to their daily work. If you thrive in a fast-paced environment, love solving puzzles, and high-five yourself when you complete a task, then you're exactly who we're looking for! This is also an excellent opportunity to learn about our team and organization while pursuing your supported career growth.

What You'll Do

• Maintain and organize data to ensure accurate reporting and tracking
• Answers phone, forwards calls, and takes messages as needed
• Greets visitors and directs them as appropriate
• Prepare outgoing mailings, including certified mail and overnight packages
• Make photocopies and transmit faxes as requested
• Ensures that all office equipment is in working condition
• Track, order, and distribute office supplies and beverage supplies
• Maintain a clean, organized, and sanitary clinical environment through the completion of daily, weekly, and monthly facility maintenance and cleaning tasks.
• Ensure a safe and secure program environment by conducting monthly safety inspections, coordinating emergency preparedness activities, and overseeing required emergency drills.
• Manage daily staff and client scheduling to support efficient center operations, maintain appropriate coverage, and address staffing needs in real time.
• Provide direct clinical support and session coverage as needed to ensure continuity of services and minimize disruptions to client programming.
• Coordinate transportation services with external vendors, families, and staff to support timely and reliable client arrivals, departures, and schedule changes.

What you'll Bring

• 2+ years of experience working in an administrative capacity
• Associates or Bachelor’s degree preferred, or equivalent work experience
• Moderate to advanced skills in Microsoft Excel, Teams, and Word
• Proven excellent verbal and written communication skills
• Impeccable time management while managing competing priorities
• Relentless attention to detail
• Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus

Why Join Us

• Generous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays
• Comprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance
• Investing in Your Growth: Take advantage of paid training and certification opportunities to level up your skills
• Support When You Need It: Access our Employee Assistance Program (EAP) for confidential support and guidance
• Investing in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs
• Secure Your Future: Plan for retirement with confidence through our 403 (b) retirement plan with employer match

Compensation: $21.00-$22.00 hourly rate

Let's create something extraordinary together! Apply now and let the magic begin!