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MAXX Properties

Regional Administrative Coordinator

Denver, CO, United States

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Job details

Posting language: English
Posted: Oct 28, 2026

Original job description

MAXX Properties is seeking a highly organized, proactive, and detail-oriented Regional Administrative Coordinator to support our Vice President of Operations, Regional Managers, and on-site property teams. This role is an important partner in the day-to-day operations of our regional office, helping ensure administrative processes, reporting, and property support functions run smoothly across our communities. The ideal candidate has hands-on multifamily property management experience, strong administrative skills, and the ability to manage multiple priorities in a fast-paced environment. This individual should be a resourceful problem-solver who communicates professionally, exercises sound judgment, and handles confidential information with discretion.

Key Responsibilities

Executive and Administrative Support

Provide administrative support to the Vice President of Operations, including calendar management, meeting coordination, travel arrangements, and correspondence.
Prepare and reconcile monthly expense reports using Concur or similar software.
Prepare reports, presentations, and other business documents for operations leadership.
Maintain regional office records, databases, files, and corporate logs.
Collaborate with the Executive Assistant and Office Manager on corporate initiatives and special projects.

Property Operations Support

Assist Regional Managers and on-site teams with operational, administrative, and reporting needs.
Support property acquisitions, dispositions, takeovers, and transitions, including maintaining checklists and coordinating related tasks.
Coordinate escalated resident concerns by directing issues to the appropriate teams and tracking them through resolution.
Review and maintain property service contracts to ensure compliance with company standards.
Assist with community marketing initiatives, including online listings and pay-per-click campaigns, while adhering to Fair Housing requirements.

Financial and Vendor Administration

Set up new vendors and process regional office invoices, payments, and chargebacks.
Compile, track, and distribute monthly regional financial and operational reports.
Review on-site bonus submissions for accuracy and compliance with company programs.
Monitor regional office supplies and inventory.

Personnel and Recruiting Support

Track open positions and prepare weekly staffing updates for corporate reporting.
Administer associate housing leases, including applications, lease documentation, renewals, and rent tracking.
Coordinate the company work wear program for on-site teams, including ordering, distribution, and tracking.
Maintain the confidentiality of personnel and financial information.

Office Operations and Process Improvement

Assist with regional meetings, calls, catering, and company events in coordination with the Executive Assistant and Office Manager.
Welcome visitors and help maintain an organized, professional office environment.
Identify opportunities to improve administrative processes and office procedures.
Perform additional duties as assigned.

Qualifications and Experience

At least 2 years of property management experience, preferably in multifamily residential.
2–3 years of administrative, office management, or operations support experience; this experience may overlap with property management experience.
High school diploma or equivalent.
Working knowledge of multifamily property operations, including leasing, resident relations, vendor management, and property financial reporting.
Familiarity with Fair Housing principles.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as Adobe Acrobat and Concur or similar expense management software.
Experience with property management software, such as Yardi, preferred.
Canva experience preferred; training will be provided.

Skills and Competencies

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage competing priorities, meet deadlines, and respond with a sense of urgency.
Strong problem-solving skills, initiative, and the ability to work independently.
Professional demeanor and commitment to exceptional customer service.
Ability to build effective working relationships with leadership, Regional Managers, on-site teams, vendors, and other business partners.
Sound judgment and discretion when handling sensitive information.

About Maxx Properties:

MAXX Properties has been committed to delivering exceptional service since 1936, when Max Wiener and his son, Ralph, purchased their first 48-unit building in Brooklyn, NY. Nine decades later, we’ve grown into a nationwide portfolio of 35+ communities with more than 9,000 owned and operated units across seven states. While our footprint has expanded, our mission remains the same: provide quality housing and unmatched service to the residents who call our communities home.

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More about this job

Skills

Administrative support
Presentation skills
Leadership
Reporting
Regulatory compliance
Pay-per-click
Documentation
Confidentiality
Office administration
Vendor management
Financial reporting
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Adobe Acrobat
Yardi
Canva
Organizational skills
Attention to detail
Communication skills
Meet deadlines
Problem solving
Work independently
Customer service

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