Senior Bookkeeper

MAVENTRI is seeking a Senior Bookkeeper to support multiple clients with day-to-day accounting execution, month-end close preparation, and financial accuracy. This is a hands-on role for someone who understands how transactions flow through the financial statements and can confidently manage books with minimal oversight.

The ideal candidate has strong experience with payroll mapping, journal entries, accrual versus cash basis accounting, and working with nonprofits and government contractors.

This position requires availability during standard business hours (EST) and direct communication with clients.

Transaction Management & Posting

• Record and categorize transactions accurately in QuickBooks Online and Xero
• Manage accounts payable and accounts receivable
• Maintain general ledger accuracy
• Perform bank and credit card reconciliations
• Book payroll to the general ledger from payroll provider reports (gross wages, employer taxes, benefits, deductions, and net pay). This role does not process payroll.
• Set up and maintain payroll mapping between the payroll platform (e.g., Gusto, ADP, Paychex) and the accounting platform (QuickBooks Online or Xero)
• Allocate payroll by class, fund, or contract where required
• Maintain payroll-related liability accounts
• Reconcile balance sheet accounts, including prepaids, accruals, loans, and clearing accounts
• Review AP/AR aging and resolve open or outdated items
• Prepare 1099s and support sales tax filings as needed

Journal Entries & Adjustments

• Prepare and post adjusting journal entries
• Record accruals, deferrals, and reclassifications
• Apply accrual versus cash basis accounting appropriately
• Support month-end and year-end close preparation
• Maintain prepaid, accrual, and fixed asset/depreciation schedules
• Prepare year-end packages for the client's CPA

Financial Statement Support

• Generate and review financial statements (P&L, Balance Sheet, Cash Flow)
• Ensure accounts are properly categorized and financials are clean and review-ready
• Identify inconsistencies or errors and resolve them proactively
• Support Controller review process
• Prepare monthly review notes that explain significant changes and variances

Nonprofit & Government Contractor Accounting

• Maintain proper fund or class tracking for nonprofits
• Understand restricted versus unrestricted funds
• Support DCAA-compliant accounting practices where applicable
• Ensure proper cost allocation and expense tracking
• Track grants and maintain restricted versus unrestricted net assets
• Prepare nonprofit financial statements (Statement of Activities, Statement of Financial Position)
• Allocate functional expenses (program, management and general, fundraising)
• Support Form 990 preparation and audits
• Segregate direct and indirect costs and support indirect rate pools (fringe, overhead, G&A)
• Identify and segregate unallowable costs
• Support timekeeping and job/contract costing for government contractors

Nonprofit & Government Contractor Accounting

• Work directly with clients via email and virtual meetings
• Respond to client communications in a timely and professional manner
• Request documentation and follow up as needed
• Maintain strong client relationships
• Explain the P&L and Balance Sheet to clients in clear, plain language, both in writing and on calls

Workload Expectations

• This role may support up to 15–20 clients over time
• Client load will increase gradually and not immediately
• Must be comfortable managing multiple deadlines and prioritizing effectively

Requirements

• 5+ years of bookkeeping or accounting experience
• Senior-level, hands-on bookkeeping experience
• Strong understanding of booking payroll and mapping payroll between payroll platforms and the accounting system
• Deep understanding of accrual versus cash basis accounting
• Experience generating and understanding financial statements
• Experience working with nonprofits and/or government contractors
• Hands-on proficiency in both QuickBooks Online and Xero (required)
• Strong attention to detail and ability to manage multiple clients independently
• Must be available to work during standard business hours
• Ability to explain financial statements clearly to non-accountant business owners

Schedule & Availability

• Up to 25 hours per week
• Must be available during regular business hours
• Flexible within business hours, but not evenings-only

Compensation

• Hourly rate commensurate with experience ($25-$30/hourly).
• Part-time, remote position

Ideal Candidate

This role is ideal for a seasoned bookkeeping professional who:

• Takes ownership of their clients
• Understands how transactions impact financial statements
• Communicates confidently and professionally with business owners
• Can manage volume without sacrificing accuracy
• Thrives in a structured, deadline-driven environment