Overview
The Subcontracts Manager prepares RFP packages, conducts bidders meetings, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, finalizes and transmits subcontracts, and administers resulting subcontracts. Subcontracts Administrator performs customer contact activities to provide for proper subcontract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. Subcontract Administrator also, reviews awarded subcontracts as assigned and provides coordination to ensure execution of all post award submittals. Finally the Subcontracts Administrator executes all subcontract closeout requirements for a project.
Location & Travel Details: This is a hybrid role with up to 25% travel.
COMPANY OVERVIEW:
MasTec Industrial, along with sister company Phoenix Industrial, has served the power industry since 1947. We support utilities, developers, and municipalities with EPC services and project development expertise.
Ranked by ENR as the #1 Power Contractor, we specialize in natural gas, oil, biomass, and waste-to-energy projects. Our team brings over 30 years of experience in utility and industrial systems, including simple and combined cycle plants and reciprocating engines.
We’re committed to delivering quality, safety, and value at every project phase, from concept to operations. At MasTec Industrial, we invest in top talent and foster a respectful, inclusive environment where employees thrive as innovative leaders. The MasTec Industrial market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Sustainability and safety are foundational to our culture and influence everything we do.
MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.
Responsibilities
ESSENTIAL JOB FUNCTIONS:
- Ability to manage high volume workload, produce quality work, and meet deadlines with minimal direction and supervision
- Perform assignments of varying complexity requiring experience in the industrial EPC contracting environment and knowledge of construction subcontracting policy and procedures
- Demonstrable attention to detail and accuracy
- Lead, develop and execute subcontracting strategies and plans
- Evaluate complex terms and conditions and issue FFP, T&M and Cost-Plus type subcontracts
- Work with the project to establish NDA's, develop qualified contractors, request pricing, competitively select contractors, document procurement action and place subcontracts
- Ensures inquiry packages contain the proper, technical scopes of work, construction work packages, attachments, exhibits, terms, specifications and drawings
- Perform competitive market analysis
- Tabulate proposals and assists in performing proposal analysis, price and cost analysis, and establishing price reasonableness
- Execute negotiation strategies to attain best value.
- Coordinate with subcontractors to ensure delivery schedules and key milestones
- Facilitate any changes with the project team as appropriate and evaluate impact to a project
- Ensure maintenance of subcontract files in an audit ready condition
- Advise management of market conditions and contractor base activity, which could affect pricing, and or future availability
- Evaluate subcontractors through methods such as visitations and various objective performance measurements
- Examines estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness
- Administers, extends, negotiates and terminates standard and nonstandard subcontracts
- Review invoices and resolves discrepancies
- Assist in the evaluation of disputes with subcontractors
- Managing subcontract proposal volumes
- Provides direct subcontract support, review of subcontract documents to ensure protection of company's risk posture, satisfaction of contractual requirements and adherence to company policies
- Oversees subcontract performance by monitoring budget, compliance documents, schedules, deliverables, and recommends actions to ensure mutually satisfactory performance
- Advise management of contractual rights and obligations and, as needed, provide interpretation of terms and conditions
- Interfaces with all levels of management and customer counterparts providing contractual guidance and advice
- Ability to work in a collaborative environment that integrates the finance, pricing, subcontracts and procurement roles
- Follow and enforce subcontracting related policies and procedures
- Develop an advanced understanding of subcontracting terminology, measures, concepts, principles and strategies
- Foster relationships internally with stakeholders and externally with subcontractors and other groups
- Possess an ability to present the subcontracting process to stakeholders in an effective manner
- Challenge the business when projects depart from basic contracting principles
- Identifies and implements improvement opportunities
- Communicate effectively, resolve conflicts, solve problems and make efficient and effective subcontract management decisions
- Ensure assigned subcontracts are closed out properly and in a timely manner
- Support proposal efforts with budgetary RFP requests
- Manage special projects as assigned
Qualifications
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
- Bachelor’s degree in contract management, supply chain, business administration, engineering, construction management, economics or demonstrated equivalent combination of education, training and related experience
- 0-3 years of experience in subcontracting or other procurement and supply chain management functions
- Experience with strategic sourcing, managing solicitation processes and negotiations
- Experience in managing tactical and strategic supplier relationships
- Due to the nature of the work, US Citizenship is required
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Set a personal example of safe behavior.
- An understanding of subcontracting terminology, measures, concepts, principles and strategies.
- An understanding of legal terminology related to contracting
- Competency to perform subcontracting functions
- Demonstrated analytical abilities
- An ability to coach peers in processes and best practices
- Business problem resolution capabilities
- An ability to use project ERP systems; proficient in Microsoft word, excel and power point
PHYSICAL DEMANDS: This position requires prolonged sitting at a desk and working at a computer. Must be able to lift up to 20 pounds at times.
What's in it for you:
Financial Wellbeing
- Compensation $100,000 - 150,000 / year, commensurate with experience.
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
Health & Wellness
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Family & Lifestyle
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Differential Pay and Benefits Continuation
- Employee Assistance Program
Planning for the Unexpected
- Short and long-term disability, life insurance, and accidental death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.
MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.