About the Organization:
The Massachusetts Office of Travel and Tourism (MOTT), part of the Executive Office of Economic Development (EOED), promotes Massachusetts as a leisure travel destination to domestic and international visitors and supports the Commonwealth’s tourism industry and destinations. MOTT showcases the Commonwealth’s history, culture, cuisine, and outdoor activities through collaborating with businesses, organizations, and government agencies across Massachusetts. MOTT administers several tourism grant programs, including the Destination Development Capital Grants, Regional Tourism Council Grants, Sports and Entertainment Events Grants, and Live Theater Tax Credits to support tourism infrastructure, events, and marketing. Tourism is a major part of Massachusetts’ economy, generating $2.3 billion in state and local taxes and $23.6 billion in tourism‑related spending, while supporting over 154,000 in-state jobs MOTT is committed to creating and sustaining a work culture that is welcoming, inclusive, and mutually respectful to all its employees regardless of race, color, age, creed, religion, national origin, ethnicity, sex, gender identity or expression, sexual orientation, genetic information, veteran or disability status. We strive to reflect diversity in all facets and levels of our agency. MOTT values inclusiveness and diversity within their employee and management teams. Within our community we strive to create and maintain working and learning environments that are inclusive, equitable, and welcoming. MOTT is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to maximize their skills and talents to serve our citizens.
About the Role:
The Finance Program Manager (Program Coordinator III) is primarily responsible for performing program administration and contract management functions that support the Commonwealth’s tourism, economic development, and related initiatives and goals. The Finance Program Manager will serve as a program and contract manager for the Destination Development Capital (DDC) Grants, Live Theater Tax Credits, and Sports and Entertainment Grants, as needed. Duties include managing the preparation and execution of program materials and contracts, as well as assisting awardees with contract, payment, and reporting requirements. In addition, the Finance Program Manager will monitor project timelines, funding schedules, and ensure timely expenditure of funds. The position may also interact with other state agencies, quasi- governmental entities, and public/private stakeholders. This position requires working knowledge and/or experience with business and economic development, as well as a working familiarity with state contracting. Familiarity with the tourism industry is beneficial but not required.
Duties and Responsibilities:
- Program Administration: Manage the administration of multiple grant and tax incentive programs. In collaboration with the MOTT team, develop and implement program guidelines, applications, public outreach, technical assistance, review processes, and award requirements. Programs include the Destination Development Capital Grant program, Live Theater Tax Credit program, and / or other programs.
- Contract Management: Responsible for regular and direct interaction with assigned awardees for contracting, performance oversight, funds disbursement, amendment requests, and project closeouts. Coordinates with awardees to ensure that all required documentation for contracting is submitted. Consults with finance and legal staff to determine specific program contract requirements, and to ensure compliance with all applicable state laws, rules, and regulations. Maintains detailed and accurate records of assigned projects, incentives and grants. Support ongoing development and expansion of MOTT/EOED’s use of online grants management platform. Update and continue ongoing development of review scorecards for program rounds. Responsible for identifying and helping to resolve issues with projects (and/or awardees), as well as reporting problems to, and seeking assistance/guidance from, appropriate senior staff. Coordinates and responds to all project inquiries and requests in timely and professional manner. There may be additional requests for data and information from the Secretary, other EOED Executive staff, and/or the Governor's office. Support secretariat goals and performance targets, as approved by EOED.
- Budget Management: Maintain and manage program budgets, ensuring accurate tracking of expenditures, monitoring spending against allocations, and identifying potential budget variances. Support financial planning, forecasting, and reporting to ensure effective resource allocation, fiscal accountability, and alignment with program goals and organizational priorities.
- Reporting and Communications: Prepare and submit reports and presentations in support of project management as requested by supervisor. Assist MOTT/EOED executive staff in assessing and/or verifying project performance, timelines, past spending, spending projections, amendments, and closeouts. Also, assist with development and preparation of briefs, project updates, spending projections, press releases, presentations, and other EOED internal or external reports and communications as assigned. This includes responses to requests for information (RFls) from the Secretary and/or Governor's Office. May be assigned to represent and/or to make presentations on behalf of the office at relevant events. Performs other duties as assigned.
Preferred Knowledge, Skills, and Abilities:
- Experience administering grant programs for public or non-profit organizations.
- Demonstrated experience and knowledge about business, economic development, and/or public/private partnerships.
- Familiarity and/or working knowledge of federal, state or local government programs, incentives and policy initiatives as well as relevant governmental policies and regulations.
- Excellent written and oral communication skills. The preferred candidate will have some experience with marketing/communications, public policy, and program management.
- Experience working with various project constituencies, including government agencies, citizen and community advocacy groups, private sector businesses, and nonprofit organizations.
- Strong interactive and relationship-building skills with an ability to effectively present information and respond to questions from government officials, the public, and various external stakeholders.
- Ability to work in a team-based project management environment. Demonstrated ability to multitask and perform effectively in a fast-paced professional environment.
- The candidate is an enthusiastic, self-directed, creative problem-solver and passionate about community economic development.
- Must have strong computer skills in standard productivity software, (Excel, Word, PowerPoint, etc.). The preferred candidate will have an interest and some experience in innovative technology, including economic development tools.
All applicants should attach a cover letter and resume to their online submission for this position.
First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
