Program Administrator

Program Administrator

• Job Number: 26233
• Functional Area: Administration
• Department: Office of Innovation and Strategy
• School Area: Office of Provost
• Pay Range Minimum: $90,320
• Pay Range Maximum: $122,080
• Employment Type: Full-time (Hybrid)
• Employment Category: Exempt
• Visa Sponsorship Available: No
• Schedule:
• Pay Grade: 9

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Posting Description

PROGRAM ADMINISTRATOR, MIT AI Exchange, supports the development and daily operations of MIT AI Exchange – Research, a cross-campus initiative advancing interdisciplinary research involving artificial intelligence. Working closely with the faculty lead and MIT’s Office of Innovation and Strategy (OIS), the position coordinates research programming, faculty engagement, administrative operations, financial activities, and reporting. Will manage daily operations, project timelines, calendars, deliverables, and administrative workflows, ensuring effective coordination and follow-through; serve as a primary administrative liaison among faculty, departments, central offices, researchers, and external collaborators; coordinate research seminars, workshops, faculty convenings, meetings, and events, including logistics, communications, and documentation; support research funding opportunities, including proposal coordination, review processes, award administration, milestone tracking, and reporting; monitor budgets and expenditures; coordinate purchasing, reimbursements, vendor arrangements, account reconciliation, and financial reporting; develop operational procedures, tracking systems, and administrative processes to support the initiative’s evolving priorities; and coordinate communications, website updates, announcements, and outreach in collaboration with OIS and MIT partners.

Job Requirements

REQUIRED: Bachelor’s degree and a minimum of four years of administrative, operations, and/or program or project management experience; demonstrated ability to coordinate complex activities involving multiple stakeholders; excellent organizational, planning, and written and verbal communication skills; experience tracking budgets, expenditures, and purchasing; strong judgment, discretion, and ability to work independently in an evolving environment. PREFERRED: Experience in a university or research environment; familiarity with MIT administrative systems, policies, and financial processes; experience supporting faculty-led initiatives, research programs, workshops, or interdisciplinary collaborations; ability to work with diverse technical and nontechnical stakeholders; interest in AI-enabled research (technical AI expertise not required).

11/10/2026