Contract Administrator

The Contract Administrator provides administrative support to the Legal Services team by assisting with contract intake, processing, and administrative tasks throughout the contract lifecycle. This role maintains contract processes, templates, documentation, and tracking systems while coordinating across departments to ensure timely contract processing and legal team efficiency.

• Handle day-to-day contract administration for the Legal Services team, including responding to business intake requests, routing matters to appropriate legal resources, preparing contract termination notices, opening and maintaining contract files, and supporting related contract documentation and recordkeeping.
• Serve as primary point of contact for the business, ensuring Legal receives all required information to process intake requests and finalize contracts.
• Assist with the review and redline of NDAs and other similar agreements for business teams; assist with basic contract administration including amendments, terminations, renewals, and file management.
• Provide administrative support for Certificate of Insurance (COI) processes, including collecting, tracking, organizing, and maintaining COI documentation and coordinating follow-up as needed.
• Utilize AI-assisted tools and redline comparison features to support contract review efficiency and accelerate turnaround time. Support the development, implementation, and ongoing maintenance of centralized contract tracking and management processes, including interim systems and future solutions, to support efficient contract intake, documentation, workflow management, archiving, and reporting.
• Support contract operations by creating and maintaining reports and dashboards in intake/contract systems to visualize contract data and provide reporting to the legal services team, as needed.
• Develop and implement a review calendar to ensure all templates and playbooks are regularly reviewed and updated.
• Maintain and version-control contract playbooks, clause library, and standard templates.
• Ensure all updated templates and playbooks are uploaded in respective repositories.
• Administer the Legal Services SharePoint site for the contracts team and keep contract-related intranet content current to support a self-service business environment.
• Assist with preparation of training and related materials, as needed.
• Perform other administrative support duties to the Legal Services team, as needed.

Qualifications

Formal Education, Licenses, and Certifications Required:

• Must possess one or more of the following: Bachelor's degree in any field, ABA Paralegal Certificate, Project Management Certification, or equivalent combination of education and experience

Type and Length of Specific Experience Required:

• 3+ Years of experience in contract management, or related contract paralegal role

Knowledge and Skills Required:

• Proficiency in Microsoft 365 applications (Word, Excel, Teams, Outlook) for contract management and collaboration
• Experience utilizing Smartsheets and generating reports and dashboards
• Strong organizational, multitasking, and time management skills
• Familiarity with contract lifecycle management (CLM) concepts and processes, including contract intake, tracking, and lifecycle documentation