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Front Office Coordinator
TURNING POINT INC
Mount Clemens, MI
…requested. The Front Office Coordinator also provides administrative support to Human Resources including auditing personnel files, completing phone screenings, completing reference checks,…
Added just now
Lead Data Engineer
Docusign
San Francisco, CA · Seattle, WA
…documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using the Docusign AI-native IAM platform, companies can…
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Staff Engineer
Raft Company Website
Colorado Springs, CO
This is a U.S. based position. All of the programs we support require U.S. citizenship to be eligible for employment. All work must be conducted within the continental U.S.
Added 1 min ago
Clinic Coordinator - Family Wellness
Lifepoint Health
Monteagle, TN · Winchester, TN
…We're looking for a collaborative, organized individual who can support our providers and staff, strengthen communication, and help keep daily operations running smoothly while contributing…
Added 1 min ago
Receptionist - Family Wellness
Lifepoint Health
Monteagle, TN · Winchester, TN
…We're looking for a collaborative, organized individual who can support our providers and staff, strengthen communication, and help keep daily operations running smoothly while contributing…
Added 1 min ago
Field Trainer
SpartanX LLC
Jacksonville, FL
Support ongoing development of Spartan Academy training programs as the company grows.
Added 1 min ago
G
Agronomy Warehouse Manager
GPAC
Brookings, SD
- $45,000 to $55,000 USD / year
Supervise warehouse staff, providing guidance, training, and support as needed to optimize performance and productivity.
Added 1 min ago
AI and DSP Applications Software Engineer
ON, CA
…architecture, design, development, integration, testing, and support of these applications and frameworks for the Qualcomm Snapdragon AI Processor. The role focuses on frameworks that…
Added 1 min ago
PC
Foster Care Case Manager (Part-Time)
Presbyterian Childrens Homes and Services
St. Louis, MO
- $20 to $25 USD / hour
- Part-time
…families in foster care. Tasks include facilitating Family Support Team meetings, development of individualized care (treatment) plans, coordination of individualized services across all…
Added 1 min ago
HK
Regulatory Compliance Specialist
HEALTHY KIDS PROGRAMS
Poughkeepsie, NY
- $21 to $24 USD / hour
We are looking for a highly organized, detail-oriented Regulatory Compliance Specialist to support compliance activities across our multi-state organization.
Added 1 min ago
HK
Compliance Coordinator
HEALTHY KIDS PROGRAMS
Poughkeepsie, NY
- $21 to $24 USD / hour
Healthy Kids is seeking a highly organized, detail-oriented Compliance Coordinator to support documentation, licensing, and compliance activities across our growing, multi-state…
Added 1 min ago
HK
Compliance & Automation Specialist
HEALTHY KIDS PROGRAMS
Poughkeepsie, NY
- $21 to $24 USD / hour
Healthy Kids is seeking a highly organized, detail-oriented Compliance & Automation Specialist to support documentation, licensing, and compliance activities across our growing, multi-state…
Added 1 min ago
HK
Compliance & Enrollment Operations Manager
HEALTHY KIDS PROGRAMS
Poughkeepsie, NY
- $55,000 to $65,000 USD / year
…Transformation, and senior leadership to improve processes and support the organization's continued…
Added 1 min ago
HK
Customer Experience Specialist
HEALTHY KIDS PROGRAMS
Poughkeepsie, NY
- $18 to $21 USD / hour
Experience with childcare subsidy programs, CRM systems, enrollment services, or family support is helpful, but you don't need to have experience in all of these areas to be successful in…
Added 1 min ago
HK
Customer Experience & Automation Specialist
HEALTHY KIDS PROGRAMS
Poughkeepsie, NY
- $18 to $21 USD / hour
Healthy Kids Programs is seeking a Customer Experience & Automation Specialist to support families through the enrollment process while helping us improve and streamline the systems behind…
Added 1 min ago
HK
Customer Experience & Automation Manager
HEALTHY KIDS PROGRAMS
Poughkeepsie, NY
- $24 to $26 USD / hour
Healthy Kids Programs is seeking a Customer Experience & Automation Manager to support families through the enrollment process while helping us improve and streamline the systems behind it.
Added 1 min ago
Food Service - Restaurant Supervisor
SSA Group
Washington, DC
Execute and drive operational systems, processes and policies in support of the organization’s mission, business needs, client & SSA expectations.
Added 1 min ago
Senior Research Contracts & Federal Agreements Officer
SBHU
Stony Brook, NY
Added 1 min ago
Lead Software Engineer - Enterprise AI Services & Agents
Wellmark, Inc.
Des Moines, IA
Demonstrated experience leading the design and delivery of complex software solutions while remaining hands-on with coding, testing, deployment, troubleshooting, and production support.
Added 1 min ago
Senior Manager, Inventory Management & Purchasing
Teva Pharmaceutical
Weston
…our customers with the reliable and trusted service needed to support their businesses and most importantly, the needs of their patients. Our team operates with an unmatched sense of…
Added 2 mins ago
SERVICE TECHNICIAN
Cascade Residential Servi
Grapevine, TX
The A/C Service Technician repairs various air quality systems. The main duties include locating and diagnosing maintenance problems on equipment, conducting warranty services, and quickly…
Added 2 mins ago
Applied AI Architect, Democratic Partnerships
Anthropic
San Francisco, CA · New York City, NY · NY
Build pilots and repeatable workflows that can scale across partner agencies, and support developer and university enablement.
Added 2 mins ago
WS
(USA) Area Manager - Maintenance (Grocery)
Wal-Mart Stores East, LP
TX
- $80,000 to $120,000 USD / year
…warehouse equipment eg material handling equipment pneumatic systems electrical systems air compressors ammonia refrigeration equipment general building repairs and monitoring and ensuring…
Added 2 mins ago
WS
(USA) Area Manager - Floor (grocery)
Wal-Mart Stores East, LP
TX
- $65,500 to $98,000 USD / year
…integrity ethics and compliance models the Walmart values to support and foster our culture holds oneself and others accountable supports Walmarts goal of becoming a regenerative company by…
Added 2 mins ago
WS
Area Manager - Systems (Grocery)
Wal-Mart Stores East, LP
United States
- $65,500 to $98,000 USD / year
Manages Systems Operations Demonstrates and communicates solid working knowledge of systems procedures to help associates conduct high quality systems operations Ensures associates adhere…

Closed listing

Mars Wrigley Conf. (MCNA)

Executive Assistant

United States

The pay range listed is applicable to IL:USD 32.31 - USD 44.43

This opening has closed.

The original listing is kept below for reference.

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Job details

Pay: The pay range listed is applicable to IL:USD 32.31 - USD 44.43
Closing date: Nov 13, 2026
Experience: At least 5 years of experience in an executive assistant or administrative role is required.
Posting language: English
Posted: Nov 6, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Description:

Title: Executive Assistant Location: Chicago, IL (in the new 400 North Aberdeen Chicago office with hybrid arrangements possible)

Position Overview:

The Executive Assistant (EA) is responsible for providing high-level administrative support to senior executives. This role involves managing schedules, organizing meetings, handling communications, and ensuring that the executive's time is efficiently allocated. The EA must possess strong organizational, communication, and problem-solving skills to work effectively in a fast-paced environment. The ideal candidate has an interest in leadership effectiveness and business-related topics. They have experience managing complexity and ambiguity on scale and know how to provide excellent customer service. They will have outstanding communication and negotiation skills and enjoy overcoming challenges in a team/collaborative environment.

Key Responsibilities:

Calendar Management:

Maintain, organize, prioritize and resolve conflicts with the executive’s calendar by scheduling internal and external meetings, appointments, and travel arrangements.
Prioritize and resolve conflicts regarding scheduling, ensuring the executive's time is efficiently utilized.

Communication Management:

Interface with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts.
Manage incoming and outgoing communications based on Sr leader preferences and communication styles ensuring timely responses and follow-ups.
Prepare and edit correspondence, reports, presentations, and other documents as needed.

Meeting and Event Coordination:

Arrange domestic and international travel – arrange flights, hotels & transfers.
Plan and coordinate internal and external meeting logistics, conferences, meeting rooms, catering, and guest arrival arrangements.
Attend meetings, take notes, and track action items.
Event planning that includes hotel blocks, group transportation, property search, costs, meeting invites, negotiations and decision making.

Project Support:

Assist with or lead specific projects and initiatives as directed by the executive, ensuring deadlines and objectives are met.

Budget and Expense Management:

Assist with the preparation and tracking of budgets, expenses, and invoices.
Process reimbursements and ensure adherence to company policies for financial matters.

Team Coordination:

Collaborate with other administrative assistants, staff, and departments to ensure smooth workflow and efficiency.
Manage internal and external communications for the executive, facilitating seamless interaction between stakeholders.

Other duties as required are based on capacity assessment

Required Skills and Qualifications:

Excellent written and verbal communication skills.
Problem-solving and critical thinking abilities.
Strong attention to detail and ability to work independently.
Ability to adapt to a dynamic, fast-paced work environment.
A professional demeanor and the ability to interact with high-level executives and stakeholders.
Excellent organization and analytical skills, comfortable managing competing priorities and leading projects and initiatives.
Effectively switch between tasks and adapt to changing priorities, while efficiently and effectively delivering results.
Working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams.
Ability and interest in learning new tools and systems and managing frequent changes and upgrades.
Integrity in handling confidential information sensitively.
Comfortable providing feedback, directing, and engaging with senior leaders.
Sensitive about cultures, and different ways of being and thinking.
Curious about business, in general, and how decisions are made in global organizations.

Education & Experience:

A bachelor’s degree in business administration, communications, or a related field.
At least 5 years of experience in an executive assistant or administrative role is required.

What can you expect from Mars?

Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
Best-in-class learning and development support from day one, including access to our in-house Mars University.
An industry competitive salary and benefits package, including company bonus.

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range listed is applicable to IL:USD 32.31 - USD 44.43

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