Office Coordinator

About the Company

We are a development/builder specializing in apartment buildings and custom luxury homes. Our team is passionate about creating high-quality, innovative residential projects that combine style, functionality, and attention to detail. We value professionalism, collaboration, and a workplace where every team member can contribute to building something exceptional.

About the Role

We are looking for an empathetic, organized, and proactive Office Coordinator who thrives on bringing people together and keeping our office running smoothly. Beyond managing day-to-day administrative operations, this role is key to fostering a supportive, collaborative workplace culture where team members can leverage their unique talents and feel heard.

This is a hands-on position for a self-starter who genuinely enjoys anticipating needs, supporting others, and creating a positive, welcoming environment with minimal supervision.

What You’ll Do

• Culture & Team Support: Support team-building activities, office celebrations, and initiatives that enhance connection, morale, and mutual support across the team.
• Office & Meeting Logistics: Schedule and coordinate meetings, manage conference rooms, handle catering, and oversee event logistics. Create SOPs for all positions for succession planning.
• Vendor & Process Research: Conduct thorough research on vendors, office processes, and supplies, presenting clear recommendations for management approval.
• Operations & Supply Management: Serve as the main point of contact for administrative requests, oversee office supplies, inventory (including company SWAG), and personal protective equipment (PPE) and company vehicle registration.
• Workplace Environment: Ensure shared office spaces and conference rooms remain clean, organized, well-stocked, and welcoming.
• General Administration: Handle incoming calls, emails, and general office correspondence with warmth and efficiency.

What We’re Looking For

• Empathetic & Intuitive Listener: A natural ability to listen, understand individual needs, and proactively offer support so team members feel valued and enabled to do their best work.
• Collaborative Culture Builder: Passion for building an environment where people thrive together, leverage each other’s strengths, and build a cohesive, positive team spirit.
• Proactive Problem Solver: Excellent organizational and multitasking skills with the ability to anticipate operational needs, prioritize tasks, and keep things moving in a dynamic setting.
• Strong Communicator: Warm, approachable, and articulate, with a natural talent for bringing people together.
• Relevant Experience: 5+ years of experience in office coordination, administration, or support roles with familiarity in creating SOPs.
• Technical Skills: Proficient in Microsoft Office Suite (Excel and PowerPoint).
• Hospitality Background in Concierge or Guest Relations is preferable
• Background in Construction Industry: Not required, but preferable
• Personality: Assertive, confident, emotionally balanced and independent and team worker. This candidate must be proactive, very detailed, organized, welcoming and friendly and outgoing.
• Obtain the ability to adjust to low, fast-paced and moment's notice activities as they present themselves.
• Candidate must be able to problem solve, self-motivated, takes ownership in their workspace and responsibilities, positive attitude with a helpful mindset and aware of their surroundings.
• Event Planning: Is preferable, to assist in large groups of visiting investors and holiday events.

Benefits

• Medical, Dental, Vision
• Disability Insurance
• Life Insurance
• Paid Vacation, Sick and Holidays
• 401k – Company Match Up to 4%
• 13 Holidays Paid Holidays (2 are floating holidays

Work Location

• In Person – Scottsdale, AZ

Salary (Exempt)

• Starting at $60,000 depending on experience

The SAM Construction Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.