Definition About the Position This position will serve as a Construction Senior Engineer Associate in the MCDOT Construction & Materials Division, working on Transportation and Maintenance Improvement Projects. An ideal candidate will have knowledge and experience in construction and office activities. More specifically, this position manages and coordinates the documentation, records, reporting, tracking, contracts, and payments, and provides Federal Compliance support for MCDOT's Construction and Materials Division. This will include processing closeout documentation for TIP and MIP projects, as outlined in the essential job tasks. This position serves as the contract management role for the Construction Branch and is responsible for on-call construction management consultant contracts, on-call constructability contracts, and job order contracts. The position utilizes various software systems for construction management, construction scheduling, cost analysis, and federal labor compliance and DBE reporting. This position will be responsible for contract management, constructability reviews, and training staff.
About Us
We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections.
Proud to Offer
- Work with a greater purpose
- Tuition reimbursement
- Exceptional work-life balance, with a hybrid work schedule option
- Opportunities for growth and development within Maricopa County
- Low-cost, high-value healthcare for you and your qualifying dependents
- Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
- Paid vacation, sick time, and parental leave
- Extensive wellness program, including an incentive
- Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
- Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ
We Require
- Two years of professional pre-registration civil engineering experience or hydrology experience
- Bachelor’s degree in Engineering (Civil, Structural, Chemical, Environmental, Mechanical, etc.), Landscape Architecture, Surveying, Hydrology, Environmental Science, Geology, or related fields
- Certification as an Engineer-in-Training (EIT) may substitute for the experience
- Postgraduate degrees or professional-level-related experience may substitute for education or experience on a year-for-year basis
Other Requirements Successful candidates must currently possess, or have the ability to obtain, a valid Arizona driver's license by the time of hire.
We Also Value Two or more years of experience in any of the following areas: federal construction projects; federal-aid highway or grant-funded services at the federal, state, or local government level; construction contract compliance of horizontal projects.
Job Contributions Coordinate and deliver construction projects for the Transportation Improvement Program and Minor Improvement Program. This includes:
- Contract preparation and administration
- Monitoring and controlling contracts and expenditures
- Reviewing cost estimates for budget, working with the project manager to provide guidance on costs
- Collection of financial and administrative information
- Track, manage, and forecast cash flow for the construction project
- Review of special provisions and project plans for compliance with construction standards and constructability
- Participate in the development of upcoming projects
- Interpret plans, specifications, and contracts for compliance with local, state, and federal laws, rules, and regulations
- When project construction activities are managed by a consultant, monitor the timeline and accuracy of deliverables and provide feedback when needed
- Attend weekly project meetings
- Coordinate kickoff workshop/partnering meetings and participate in monthly partnering surveys
- Track project issues and, when necessary, provide details for escalated issues
- Monitor change order requests and provide input
- Attend punch list and final walkthrough walks
- Compile lessons learned
For assigned projects, ensures and is responsible for project setup and administrative monitoring for both federal and non-federal projects. This includes:
- Setting up folder systems and consultant project setup in department applications
- Pulling all project plans and associated documents into department applications to ensure accessibility
- Attending all assigned project meetings
- Review of subcontracts and Subcontract Request Forms for compliance
- Review and proper dissemination of Contractor Certificates of Insurance
- Prior to bid, review documents for correct exhibits
- After bids come in, review the bidder(s) costs and offer this review to the Construction Engineer
- Ensure and is responsible for proper record keeping for the Construction Branch and proper reporting
Review and confirm construction contract documents, subcontracts, and contractor submittals are in compliance with county, state, and federal requirements to ensure that all project goals are achieved; develops and implements corrective actions as necessary in relation to:
- SRFs
- Title VI posters
- Certificates of Insurance
- Record Drawings
- Bulletin Board
- Davis-Bacon DOL Wage Decisions
- DOL Wage Determination
- Certificates of Insurance
- 20-day Lien Documents
- Employee Interviews
- Contractor and Subcontractor Payrolls
- Prompt Pay Compliance
- DBE Usage Goal Compliance
- Contractor and Subcontractor COP’s
- Certificates of Final Payment to DBE firms
Ensure and be responsible for all reporting and requirements necessary to track and close out TIP and MIP projects. To meet ARS requirements for record documents, this position will structure and manage the setup and closeout of construction record documents. This includes:
- Performing independent audits on TIP and MIP projects to ensure compliance with project specifications and federal requirements
- Coordinate with engineers in documentation of change orders, requests for information, pay estimates, and other project-related duties
- Research and compile responses for audits completed by the US DOL Compliance Audit Program (CAP), ADOT, and the State
- Independently organizing and creating meeting agendas for meetings with division management, engineers, contractors, consultants, and project stakeholders to clearly communicate contract requirements and project compliance
- Monitoring projects for project compliance requirements and consultant documentation expectations, including Subcontractor Request Forms, construction management software, and monthly and weekly update requirements
- This includes file structure setup, review of record documents for compliance and accuracy, and assurance of wholeness of document package. QC files and, if items are noted as missing, rectify by notifying the originator to research and locate the missing files to ensure their addition to the closeout package in order to adhere to state law
- Oversee the filing structure and update, when necessary, across all platforms: division drive, SharePoint, ATSER, consultant and project files
Manage JOC, Construction Management, and Constructability On-Call Contracts:
- Creating solicitation documents and leading the procurement process from initiation to contract award
- Monitoring work assignments for contract compliance
- Yearly fee renegotiations
- Tracking usage to ensure equity
- Tracking usage to ensure contracts are within monetary limits
- Advising staff on usage of contracts
- Advising contract holders of where they stand within monetary limits, if there are issues with their performance, and providing clarifications on questions
- Available to provide information for upcoming contracts
Develop and implement new policies and procedures to improve compliance and efficiency with construction projects. This will include training internal and consultant staff on departmental processes as policies/procedures change and as new staff are onboarded. This can include coordinating and setting up partnering meetings with contractors, subcontractors, MCDOT communications, and external stakeholders. This position will need to represent MCDOT in meetings with internal and external stakeholders, including, but not limited to, Pre-Bid Meetings, and will provide guidance on meeting county requirements.
Serve as backup for interfaces with contractors and CA agencies to:
- Create and disseminate construction branch procedures and directives to department staff and Consultants. This requires interpretation of Code of Federal Regulations, Department of Labor requirements, FHWA regulations including Buy America and BABA (Build America Buy America), MAG requirements, ADOT regulations, MCDOT Manuals and processes, and IGA’s
- Initiate and oversee corrective actions for instances of non-compliance by the contractor, subcontractor, or construction management firm.
- Answer questions and review paperwork for Buy American and BABA (Build America Buy America)
- Review Federal and State requirements for current workplace poster requirements for the Bulletin Board, keeping the Bulletin Board checklist current, and visiting the site to review the Board for compliance
- Lead the ADOT CA recertification effort for the Construction & Materials Division.
- Compile the responses for ADOT Audits into a final version and reconcile findings, including updates to manuals and processes
- Disseminate informational updates from ADOT correspondence, peer group meetings, DOL memorandums, and other sources
- Attend CA Peer quarterly group meetings to present current challenges, newly released federal and state requirements, and report findings to the department
- Mentor new CA peer group members and answer questions from partner and governing agencies
- Primary contact for consultants on contract compliance, subcontractor coordination, federal compliance, agency updates, department updates, Construction Branch Directives, and procedural and policy questions
Lead the efforts to update the Construction Manual, including the Federal section, every three years or as needed. Compile and track needed changes for the updates. Track the relevancy of construction forms and update them as regulations and policies change.
Conduct comprehensive Constructability Reviews to identify potential design, scheduling, and construction challenges prior to project implementation. Develop and deliver training sessions for EA staff to ensure they are fully equipped to perform constructability reviews independently. The training should include guidance on review procedures, documentation standards, and best practices for identifying and resolving constructability issues early in the design phase.
Other job duties as assigned.
Working Conditions
- This position is eligible for hybrid flexibility after a brief training period
- Exerting 20 - 25 pounds occasionally, 10 - 25 pounds frequently, or up to 10 pounds constantly
- The work will occur in an office and field environment. While performing the duties and responsibilities, the employee may be exposed to loud noise, noxious odors, unsanitary conditions, chemicals, electricity, moving mechanical parts, varying weather conditions, and other related conditions and situations. The position is subject to atmospheric conditions, including fumes, odors, dust, mists, gases, and poor ventilation
Selection Procedure
- Consideration will only be given to candidates who submit online applications
- Candidates will be contacted primarily through email and their Workday online application profile
- Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.
Benefits
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.