Administrative Assistant

Manifest Solutions is currently seeking an Administrative Assistant for a hybrid role in Merrillville, IN.

• Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities
• Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting.
• Maintain budget records and advices executive of status.
• Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
• Work with other team members to collect and assemble information for presentations, projects and strategic planning
• Handle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality.
• Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goals
• Recommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.

Qualifications:

• High School Diploma
• 1-3 years Three (3) years recent project coordination or related administrative support experience.
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small
• Excellent communication skills (oral and written) with a confident, concise, clear and compelling style.
• Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders.
• Must also demonstrate ability to maintain confidential/sensitive information.
• Ability to project a professional and positive demeanor and image.
• Skilled in all aspects of planning and project management/able to take an idea from concept to completion.
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must.
• Knowledge of proper document design and execution, e.g. report formatting, business letters.

Preferred Additional Qualifications

• Associate's Degree or Bachelor's Degree from an accredited college
• 4-8 years' experience in an administrative support capacity.