Manager, Executive Projects & Administration

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• Welcome to Mancini’s Sleepworld. It is a dynamic and innovative company at the forefront of cutting-edge mattress technology and sleep solutions! With over 50 years of experience providing better sleep in the Bay Area, we’re passionate about creating sleep solutions that allow people to sleep better and live better. Our team of Mattress Match Makers is driven by a shared vision to become California’s preferred choice for better sleep and giving back to our communities.

Position Summary Mancini's Sleepworld is seeking a highly organized, detail-oriented Manager, Executive Projects & Administration to provide project management, coordination, and execution support to the organization. This role will ensure that important corporate initiatives move forward on schedule, commitments are tracked, priorities remain visible, and follow-up occurs across the organization. The position will work closely with senior executives and functional leaders to establish project plans, track milestones, identify open issues, coordinate meetings, document decisions, and drive accountability for next steps. The role will also provide a limited level of administrative support to the CEO and CFO; however, its primary focus is project coordination, organization, follow-through, and executive effectiveness. The ideal candidate is exceptionally organized, proactive, discreet, and comfortable managing multiple high-priority initiatives in a fast-moving environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Key Responsibilities

Executive Project Management

• Support the CEO and CFO in managing and tracking key corporate and strategic initiatives.
• Track the status of corporate initiatives across all key functional areas, including Sales, Marketing, Purchasing, Warehouse Operations, Finance, Human Resources, and Real Estate.
• Develop and maintain project trackers, timelines, milestones, deliverables, accountability schedules, and executive status dashboards.
• Coordinate cross-functional projects involving multiple departments and senior-level stakeholders.
• Establish clear project owners, deadlines, dependencies, next steps, and escalation points.
• Proactively follow up with project owners to ensure commitments and deadlines are met.
• Identify initiatives that are behind schedule or at risk and promptly elevate issues to the CEO or CFO.
• Coordinate project-status meetings and prepare concise, decision-ready updates for executive review.
• Translate executive direction into clear action items and drive consistent follow-through. Meeting & Executive Coordination
• Prepare agendas, project updates, presentations, and supporting materials for selected CEO/CFO meetings.
• Attend key project and leadership meetings as requested.
• Capture decisions, action items, responsible parties, and due dates accurately.
• Distribute and maintain action-item lists and ensure timely follow-up.
• Coordinate information needed by the CEO and CFO for key meetings and business decisions.
• Maintain strict confidentiality regarding strategic, financial, personnel, acquisition, legal, and other sensitive matters. Administrative Support
• Provide limited administrative support to the CEO and CFO, including calendar coordination and scheduling of priority meetings.
• Coordinate selected internal and external meetings involving executives, vendors, business partners, and other stakeholders.
• Assist with correspondence, reports, presentation preparation, and special projects.
• Coordinate travel as needed including flights, hotels and rental cars.
• Help organize executive priorities and ensure time-sensitive requests receive appropriate attention.

Required Qualifications

• Bachelor's degree from an accredited college or university.
• Minimum of 8 years of post-college professional experience, including meaningful experience in project management, program management, executive project coordination, chief-of-staff support, or a similar role.
• Demonstrated experience supporting senior executives and senior-level corporate initiatives.
• Exceptional organizational, project-management, and time-management capabilities.
• Ability to manage multiple initiatives, deadlines, stakeholders, and changing priorities simultaneously.
• Extremely detail-oriented, with a strong commitment to accuracy, documentation, and follow-through.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently, anticipate needs, identify issues, and drive projects toward completion.
• Confidence and diplomacy when following up with senior-level employees regarding commitments and deadlines.
• High level of discretion and sound judgment when handling confidential information.
• Advanced proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Teams, and related productivity tools. Preferred Qualifications
• Experience in a multi-location retail, consumer, private-equity-backed, or rapidly growing organization.
• Experience working directly with a CEO, CFO, or other C-suite executives.
• Formal project or program management experience; PMP, CAPM, or comparable training is a plus.
• Experience with Microsoft Planner, Smartsheet, Asana, Monday.com, or a comparable project-management platform.
• Comfort using AI and automation tools to improve meeting follow-up, project tracking, reporting, and executive productivity.

Physical Requirements & Work Environment This position operates primarily in a professional office environment and routinely uses standard office equipment.

Be part of a trusted brand that’s been helping customers sleep better for decades.

Apply today and grow your career with Mancini’s Sleepworld!