Administrative Assistant - 52 weeks (Class D)

Administrative Assistant - Class D

SUMMARY

Under basic supervision, provides a variety of administrative and secretarial support functions to assist with technical, clerical and operational duties; performs special assignments, updates records and computer databases, and provides information and assistance to school staff, parents/guardians, central office staff and the public; resolves operational issues using knowledge of the operations and policies of the Board of Education/District; performs any related bookkeeping, records management and communications functions.

RESPONSIBILITIES (may include but are not limited to):

• Routes phone calls and messages as needed.
• Performs experienced clerical, technical and administrative duties, including special projects, data entry, record keeping, research, processing documents; performs duties in accordance with Board of Education/District policies and procedures and within scope of authority; duties may vary according to job assignment and work skills.
• Monitors staff absences/attendance in ESS, as required.
• Establishes task priorities within work assignment.
• If required or assigned, enters and processes approved purchase orders in MUNIS.
• Provides information, instructions, and assistance to parents and others having business with the Board of Education/District; answers questions and resolves issues within scope of authority and training.
• Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties; applies good judgment to resolving problems, analyzing data, and making decisions; and assures the effective communication of operational information.
• Supports the relationship between the Board of Education/District and the general public by demonstrating courteous and cooperative behavior when interacting with parents, visitors, and the community.
• Maintains absolute confidentiality of work-related issues, client records, and District information.
• Follows compliance rules governing child abuse.
• Performs related duties as required or assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience

High School Diploma; AND three years of progressively responsible secretarial or office administrative work and computer experience; OR the equivalent combination of education and experience. Prior school experience is desirable.

Knowledge of:

• Board of Education/District policies and procedures.
• Policies, rules, and regulations covering school operations and specific areas of assignment.
• Operations, services, and activities performed by assigned school/department.
• Methods and techniques of researching and compiling information.
• Personal computers utilizing standard and specialized software applications.
• Recordkeeping and file maintenance principles and procedures.

Skill in:

• Planning, prioritizing, and completing assignments with minimal supervision.
• Writing professional reports and correspondence from brief instructions.
• Utilizing software applications applicable to school operations (i.e., Kronos, Applitrack, Microsoft Word, Excel, SchoolDude, Google, etc.)
• Learning and applying new information, technology, and legislation applicable to school activities.
• Using initiative and independent judgment within established procedural guidelines.
• Researching and compiling data.
• Dealing tactfully with staff and the public.
• Following verbal and written instructions and procedures.
• Entering data into a computer system with speed and accuracy.
• Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing with a mastery of proper grammar, syntax, punctuation, and spelling.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Connecticut Driver’s License may be required.

PHYSICAL DEMANDS/WORKING ENVIRONMENT

Work is performed in a standard office environment.

Terms of Employment:

Classification ______: Work Year - ____ weeks. Salary determined by agreement between Manchester Board of Education and Manchester Association of Educational Secretaries.