OSPCD - Financial Administrator

FINANCIAL ADMINISTRATOR

OFFICE OF STRATEGIC PLANNING & COMMUNITY DEVELOPMENT

Pay Grade/Class: SPA 3 (Non-Union)* Annual Salary Range: $75,432.24-$83,263.07 (FY26) *(Union Recognized)

POSITION SUMMARY:

The City of Malden seeks a highly organized, detail-oriented, and collaborative Financial Administrator to administer financial systems and procedures in the Office of Strategic Planning and Community Development (OSPCD) and assist in the financial management of various programs, including affordable housing, community development, and planning programs and projects. The Administrator carries out this work under the supervision of the OSPCD Director and in collaboration with other OSPCD staff.

ESSENTIAL JOB FUNCTIONS and DUTIES:

• Oversee loans from OSPCD programs, including maintaining loan databases, balances, audit confirmations, payment and modification processing, delinquency monitoring, statement preparation, mailing and collections, and issuing tax statements as needed.
• Regularly balance OSPCD finances to the City’s general ledger, including loans, grants, and payroll.
• Input and manage information in federal databases including program income receipts, drawdowns, and cash-on-hand reporting.
• Assist OSPCD staff in managing grants, including federal grant reporting, drawdowns, reconciliation, and budgeting.
• Manage department payroll, including salary allocations, balances, and reporting.
• Manage bank accounts, including financial reconciliation, deposits, invoice payment, and audit coordination, for tri-city development commission.
• Assist OSPCD program staff with due diligence activities related to potential borrowers including conducting credit checks and researching property information.
• Collaborate with other OSPCD staff to ensure accurate and timely payment of OSPCD bills, including purchase order requisitions, warrant processing, and quality control consistent with written procedures.
• Maintain up-to-date financial policies and procedures with OSPCD Director and program staff.
• Work with City financial team during regular City and OSPCD program-specific audits.
• Verify accuracy and completeness of data, records, forms and documents, as required.
• Attend trainings and meetings on behalf of OSPCD on an as needed basis.
• Complete various other financial and administrative tasks as needed.
• Perform other activities as directed by the OSPCD Director or designee.

QUALIFICATIONS:

Education/Experience

• Bachelor’s degree in finance, accounting, or related field or equivalent work experience.
• Minimum of four (4) years of relevant professional experience.

Skills, Knowledge & Abilities

• Experience in government, lending, or banking is required.
• Strong organizational skills and multi-tasking abilities.
• Proficiency in Microsoft Office Suite, including advanced knowledge of Excel, and willingness to learn new software programs as needed.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.

SUPERVISION RECEIVED: OSPCD Director SUPERVISION EXERCISED: None

To apply: Submit cover letter, resume, & Employment Application to the Human Resources Director, City of Malden at maldenhr@cityofmalden.org

The City of Malden is an EEO, driven by the value of excellence and believes that everyone deserves the best service and access to resources, regardless of their race, gender identity, religion, ethnicity, age, physical abilities, sexual orientation, veteran status, or personal experience. We embrace diverse perspectives and welcome candidates from these underrepresented groups to help make our vision a reality. Selected candidate will need to submit to a background check (CORI).