DN6R9110 - Maintenance Supervisor

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

BASIC PURPOSE

The Site Operations and Maintenance Lead reports to the Business Administrator (BA) and is responsible for coordinating and supporting the safe, efficient, and effective operation. maintenance and repair of building systems, grounds and facilities located on the Garden Street Campus. This position oversees vendor relationships and preventive maintenance projects while ensuring compliance with applicable federal, state, and local regulations. The incumbent serves as a key resource in maintaining a safe, functional, and professional environment for employees, residents, volunteers, visitors, and program participants. .

ESSENTIAL DUTIES AND RESPONSIBILITIES

Facility Operations & Maintenance

• Monitor, inspect, and oversee building system including HVAC, mechanical/electrical, plumbing, lighting, refrigerating, security, and life safety equipment.
• Coordinate and track preventive maintenance schedules to ensure equipment operates efficiently and reliably.
• Perform routine facility inspections and identify maintenance, repair, or safety concerns requiring corrective action.
• Respond to facility emergencies, alarms, equipment malfunctions, and maintenance-related incidents during assigned work hours.
• Ensure timely completion of maintenance requests and work orders.

Vendor and Contractor Management

• Coordinate with contractors, service providers, and vendors performing maintenance, repair, construction, landscaping, pest control, and related services.
• Obtain bids, prepare scopes of work, and monitor vendor performance to ensure quality services and contract compliance.
• Verify contractor work complies with applicable safety standards, project specifications, and organizational expectations.
• Maintain service agreements, maintenance records, warranties, and vendor documentation.

Safety and Regulatory Compliance

• Promote and maintain compliance with OSHA regulations and workplace safety requirements.
• Conduct routine inspections to identify hazards and recommend corrective measures.
• Assist in maintaining compliance with building, fire, health, environmental, and safety codes.
• Maintain accurate records related to safety inspections, maintenance activities, and incident reporting.
• Participate in emergency preparedness and facility safety planning activities.

Technology and Reporting

• Utilize facility management systems, including UpKeep® or similar software, to manage work orders, preventive maintenance schedules, inspections, inventory, and reporting.
• Prepare daily, weekly, monthly, and annual maintenance reports as assigned.
• Maintain accurate inventory records for tools, equipment, supplies, and replacement parts.

Event and Site Support

• Coordinate, assist with, and support facility setup and breakdown activities for meetings, programs, and special events.
• Assist with campus operational needs to ensure facilities remain safe, clean, and functional.
• Provide general maintenance support across the campus as needed.

Other Responsibilities

• Demonstrate professionalism, confidentiality, and sound judgment in all interactions.
• Support and uphold The Salvation Army's mission, values, and policies.
• Assist with the set-up of events.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES & OTHER QUALIFICATION REQUIREMENTS

• Minimum two (2) years of progressively responsible experience in facilities maintenance, building operations.
• Experience in plumbing, electrical, HVAC, landscaping experience preferred.
• Knowledge of facility maintenance principles, building systems, and preventive maintenance practices.
• Ability to read and interpret technical manuals, work orders, blueprints, diagrams, and maintenance instructions.
• Ability to work independently with minimal supervision and as a part of a team.
• Demonstrated ability to manage supplies for the Garden Street campus.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment using critical reasoning and problem-solving skills.
• Excellent attention-to-detail.
• Ability to multi-task and prioritize.
• May be required to work flexible hours, weekends, and evenings.
• Ability to work independently with minimal supervision as a part of a collaborative team. Strong organizational and record-keeping abilities Working knowledge of building codes preferred.
• Working knowledge of HVAC, plumbing, electrical, landscaping, and general maintenance functions.
• Ability to maintain a positive working relationship with vendors, contractors, staff, volunteers, and community partners.
• Ability to endorse and promote The Salvation Army’s mission.
• Proficiency in (Microsoft Office Suite), Word, Excel and Outlook, required.

CERTIFICATES, LICENSES, REGISTRATIONS

• High school diploma or GED equivalency required.
• Must possess a valid California Class C Driver License, and ability to drive a Salvation Army vehicle.
• Authorize The Salvation Army to add name to the CA DMV Pull Notice Program.
• Complete The Salvation Army vehicle course training.
• Must be able to successfully pass a criminal background check to include a DOJ Livescan Fingerprint check.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• Frequently sit, walk, stand, bend, squat, climb stairs and ladders, kneel, twist and perform repetitive motions.
• Frequently use hands and fingers to grasp, handle and operate tools and equipment. Ability to reach overhead.
• Regularly lift, carry, push, and pull materials weighing up to 50-70 lbs. independently and occasionally more with assistance.
• Work indoors and outdoors in varying weather conditions and temperatures.
• Ability to visually inspect facilities, equipment, and work areas.
• Ability to hear alarms, equipment sounds, and verbal instructions.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed would not result in undue hardship.

Work Environment

The employee regularly works in office, warehouse, and outdoor environments. Exposure to dust, noise, mechanical equipment, cleaning products, and varying weather conditions may occur. Appropriate personal protective equipment may be required.