Receptionist

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls on a 5-line phone system
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order office supplies and keep inventory in stock
• Maintain updated records and files of different media
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Knowledge of computer systems, Excel, and Word
• Assist HR with payroll duties and inputting timecards
• Organizing regular safety meetings, ordering, and filling safety cabinets regularly

KNOWLEDGE AND SKILLS

• Education Requirements:
• High School Diploma, GED, or equivalent
• College Degree (Associate’s Degree) or vocational training is a plus

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Experience Requirements:

• 2+ years’ experience as a receptionist or 2+ years’ experience in and administrative role

Skills Required:

• Hands-on experience with office equipment, e.g., fax machines and printers.
• Must have a professional attitude and appearance.
• Must possess solid written and verbal communication skills
• Must be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Strong multi-tasking and time-management skills, with the ability to prioritize tasks.
• Must demonstrate a customer service attitude and pleasant personality.
• Overachieving mindset and strong work ethic