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MAG Aerospace

Senior Contracts Administrator

Fairfax, VA, United States

The projected compensation range for this position is $85,000 to $100,000 (annualized USD).

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Job details

Pay: The projected compensation range for this position is $85,000 to $100,000 (annualized USD).
Apply by: Nov 7, 2027
Working hours: 30 hours a week
Posting language: English
Posted: Nov 7, 2024

Original job description

Position Summary

MAG Aerospace is seeking a Senior Contracts Administrator with strong skills in reviewing, drafting, interpreting, and negotiating terms and conditions for U.S. Government defense contracts and subcontracts.

This opportunity is well suited to a contracts or subcontract professional who enjoys substantive contract review, identifying risk, and negotiating practical solutions. You will work with customers, subcontractors, and internal teams to protect MAG’s interests while supporting program delivery and business objectives.

Demonstrated terms and conditions expertise is more important than a specific number of years of experience. Candidates ready to take on broader responsibility are encouraged to apply, including those with fewer than five years of relevant experience.

***Junior attorneys with relevant defense-contract review and negotiation experience are also encouraged to apply if they are interested in moving into a business-facing contracts career. This is a contracts administration position, not a legal counsel role, and includes both substantive negotiation and day-to-day contract administration.***

Essential Duties and Responsibilities

Administer cradle‑to‑grave management of assigned contracts and subcontracts, including contract modifications; ensuring compliance with prime contract requirements; preparing proposals; and negotiating contract terms with existing or prospective clients.
Independently lead and support proposal activities, including analyzing solicitations, preparing summaries, and developing strategies and recommendations with attention to financial and business risk. Participate in proposal team meetings, prepare terms, conditions, and assumptions, review technical and pricing proposals for accuracy and consistency, conduct risk analyses, and prepare proposal documents for submission to the customer.
Advise management on contractual rights and obligations, risk mitigation alternatives, and business strategies.
Maintain logs, trackers, and other data for contract activity and generate reports as required. Ensure timely processing of technical and financial deliverables for monthly and quarterly reporting.
Coordinate with other company functions to ensure appropriate reviews are conducted; schedule reviews; and obtain necessary approvals and signatures prior to proposal submission or contract execution.
Adhere to and communicate contract policies, procedures, methods, operating practices, and performance standards.
Serve as the primary point of contact between the company and customers for all contractual matters on assigned contracts and related agreements, including Proprietary Information Agreements and other business documents.
Lead negotiation of contract terms from proposal stage through project close‑out in accordance with applicable regulations and collaborate with customers to definitize and complete contracts.
Coordinate with subcontractors on contractual documentation, modifications, customer requests, and other subcontract matters. Maintain contract files in compliance with CPSR requirements and DCAA/DCMA audit guidelines.
Develop or review prime contract and subcontract flow‑down documents to ensure compliance with requirements and minimize company liability.
Perform all aspects of assigned contract or purchase order processing, including accuracy of data entry, contract funding, scope changes, amendments, delivery schedules, legal requirements, and other commitments.
Prepare, track, and submit Contract Data Requirements Lists (CDRLs).
Assist HR, Finance, and Procurement departments in fulfilling contractual agreements.

Requirements

5 or more years of relevant experience in contract administration, subcontract administration, negotiations, and leading/supporting proposals preferred, not required. Candidates with fewer years of experience, including junior attorneys with relevant defense contracting experience, will be considered based on demonstrated terms and conditions expertise and ability to perform the role’s responsibilities.
Strong proficiency in reviewing, drafting, interpreting, and negotiating terms and conditions for defense contracts and subcontracts, including identifying contractual risk and recommending appropriate contract language.
Experience with various contract types, including fixed‑price, time‑and‑materials, cost‑reimbursable, and GSA schedules, including GWACs, BPAs, rapid response IDIQs, and Other Transaction Agreements (OTAs).
Hands‑on experience in identifying and categorizing risk, FAR 9.5 organizational conflict of interest (OCI) terms, and developing mitigation strategies as needed.
In‑depth knowledge and working understanding of the U.S. Government acquisition and procurement environment, commercial contracting methods, FAR/DFARS, and related regulations.
Ability to establish and maintain relationships with internal and external clients.
Ability to operate with minimal supervision in a fast‑paced, team‑oriented environment.
Must be able to work in person at a MAG facility at least two days per week.

Clearance

Must be able to obtain and maintain a Secret security clearance.

Education

Bachelor’s degree in business, finance, accounting, or a related field preferred. Equivalent professional experience will be considered.
A J.D. with relevant defense contracting experience is welcomed but not required.

Desired Experience and Certifications

Experience with Deltek Costpoint project setup.
Top Secret clearance.
Proficiency with MS Office products (Excel, Word, PowerPoint, Outlook, Project, OneNote).
Certified Federal Contract Manager (CFCM), Certified Professional Contract Manager (CPCM), or a contract management certificate from an accredited institution.
Detail‑ and process‑oriented approach to portfolio management with demonstrated knowledge of effective project management strategies and tools.
Ability to interact professionally and productively at all levels.
Excellent verbal and written communication skills.
Strong organizational and follow‑up skills.
Located in Fairfax, VA or the surrounding Washington, DC area.

Special Note

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Benefits and Compensation At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $85,000 to $100,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.

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More about this job

Skills

Regulatory compliance
Reporting
Negotiation
Documentation
Data entry
Procurement
Deltek Costpoint
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft OneNote
Contract management
Project management
Communication skills

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