Project Coordinator

Job Function The Project Coordinator coordinates and facilitates workforce development, continuing education, and corporate training activities across multiple projects and funding sources, ensuring the timely delivery of services and program objectives. Job Responsibilities

• Effectively balance concurrent priorities, programs, projects, and operational responsibilities across departmental focus areas, ensuring timely execution, quality outcomes, and stakeholder engagement in support of workforce, training, education, and community-focused initiatives.
• Assist department in meeting overall objectives and goals, to ensure timely project completion within allocated budgets and guidelines.
• Manage reporting metrics connected to the assigned projects'/courses' established framework.
• Coordinate the secure electronic storage, organization, and maintenance of evaluations, participant records, program documentation, and other departmental files, ensuring accuracy, accessibility, and compliance with established procedures.
• In collaboration with the project leads and processing team, coordinate, deliver, and manage all necessary resources needed for the facilitation and implementation of assigned education and training courses, programs and projects.
• Reconcile all assigned activity on a regular basis with College’s/department’s data systems.
• Coordinate project activities in accordance with established departmental policies and procedures throughout the project lifecycle, ensuring the completion, documentation, and audit of all required project components and deliverables.
• Maintain communication with clients, staff, instructors, and external agencies as necessary to coordinate and facilitate the effective delivery of programs and services.
• Coordinate project-related financial activities, including preparing documentation to initiate and revise project budgets based on project needs and organizational guidance, verifying charges against services rendered, and processing associated financial documentation.
• Coordinate instructional and program support activities, including preparing Faculty Load Reports (RFALs), scheduling instructors and classroom assignments, coordinating student evaluations, and maintaining related documentation and records to support program delivery.
• Provide written and verbal guidance to staff, trainees, instructors and client companies to assure contract and grant compliance.
• Maintain accurate project/program information systems and accounting of activities including various reports.
• Will be expected to know or learn and use Colleague and MS Office programs including, but not limited to Word, Excel, Outlook, PowerPoint, OneNote, Planner, MS Teams. Additionally, will be expected to learn and use other software packages utilized within the department, such as Sales Force and registration system.
• Ensure adherence to all contract and grant requirements.
• Document initiatives and provide regular updates on status for all projects, document initiatives within projects and distribute to all key stakeholders.
• Conduct research and prepare reports as needed.
• Maintain inventory of training program publications, materials and electronic and hardcopy documents, as appropriate.
• Identify and secure instructors, classrooms/labs, instructional resources and oversee curriculum when necessary.
• Comply with FERPA guidelines when dealing with and communicating confidential student information related to but not limited to student records. Must handle faculty/other sensitive information/issues in an appropriate and discrete fashion.
• Other duties as assigned

Education Associates Degree. Preferred in Accounting, Finance, Business Administration, Project Management, Education, Communications.

Qualifications

One year of related work experience including project management and troubleshooting, experience in education sector project management preferred.

Benefits

Macomb Community College offers a comprehensive benefits package to full-time employees and their eligible dependents including health, dental, vision, and hearing aid coverage, and optional benefits of a health savings and dependent care and/or flexible spending accounts. We also offer full-time employee’s options for retirement, deferred compensation plans, life and voluntary insurances, short-term disability, tuition waivers and reimbursement and paid holidays.

To learn more visit our Bargaining Unit Information page https://www.macomb.edu/human-resources/employment-information/bargaining-unit-information.html