Find work in the United States.

6,400,344 jobs across our US network. How we count

Jobs in the United States

25+ jobs

Save this search

Added 40 mins ago
Client Service Associate
Bill Good Marketing
Butler, PA
…management, and we're still growing. We need a Client Service Associate who can keep up, stay calm, and genuinely care about the people walking through our…
Added 44 mins ago
CT Tech PRN
AdventHealth
Parker, CO
Up-to-date knowledge of patient positioning and equipment operations, including x-ray machines and printers
Added 44 mins ago
CT Tech PRN-1
AdventHealth
Parker, CO
Up-to-date knowledge of patient positioning and equipment operations, including x-ray machines and printers [Required]
Added 1 hour ago
UO
Director of Audiology: Assistant Professor, Associate Professor or Professor (Op
University of Colorado Denver
Aurora, CO
- $39,364 USD / year
Job Title: Director of Audiology: Assistant Professor, Associate Professor or Professor (Open Rank)
Added 1 hour ago
MEDICAL RECORDS TECH (ROI)
Veterans Affairs, Veterans Health Administration
Bedford, MA
Added 2 hours ago
Director, Client Services (Wealth Management)
Bartlett Wealth Management
Remote, United States
…improvement while leading the strategic vision for service operations, aligning priorities, improving efficiency, and supporting a differentiated client…
Added 2 hours ago
EE
Maintenance Tech I - Food/Beverage Industry
Express Employment Professionals
Temperance, MI
- $29 USD / hour
…dependable Maintenance Technician to support daily manufacturing operations through machine setup, equipment changeovers, preventative maintenance, and mechanical troubleshooting. This is…
Added 3 hours ago
MC
Tech II-Lab Processing - PX Central Processing
Mayo Clinic
Phoenix, AZ
- $20.98 to $29.19 USD / hour
Associate's degree in a health or science related field and one (1) year of experience in a clinical laboratory preferred. Demonstrated aptitude for working in a laboratory or interest in…
Added 3 hours ago
SC
Manufacturing Technician (Production Operator)- Multiple Openings
Shape Corporation
Grand Haven, MI
- $17 to $20.17 USD / hour
Continue the production of parts through the operations required of a welding, press, mill or assembling process.
Added 3 hours ago
PT
Inspector
PDS Tech Commercial
Kinston, NC
- $42.85 USD / hour
PDS Tech Commercial is partnering with a leading innovator in the aviation industry to hire a skilled Inspector for a full-time, 4-month contract opportunity in Kinston, NC . If you have a…
Added 3 hours ago
L
Senior Director, Product Management
Lowe's
Charlotte, NC
- $184,300 to $350,200 USD / year
…experience of working with Supply Chain and finance Business & Tech teams. Experience in building high performing teams and delivering consistent results through cross portfolio…
Added 3 hours ago
PT
Quality Associate Lead
PDS Tech Commercial
Charlotte, NC
- $22 USD / hour
…leadership, problem-solving, and manufacturing excellence? PDS Tech Commercial is seeking a Quality Associate Lead to support manufacturing operations at a major HVAC facility in Charlotte,…
Added 3 hours ago
PT
Data Clerk
PDS Tech Commercial
Charlotte, NC
- $22 USD / hour
Are you organized, detail-oriented, and great with numbers and data? PDS Tech Commercial is seeking a Data Clerk to support a leading HVAC manufacturing company in Charlotte, NC!
Added 4 hours ago
Automation Maintenance Technician
Amgen
New Albany, OH
…structure working to support coverage across Amgen’s 24-hour operations (6am-6pm). These shift structures can be a great opportunity to better support individual work/life priorities in…
Added 5 hours ago
AU
Armed Elite Security Officer - Tech Facility
Allied Universal
Austin, TX
- $30 USD / hour
Allied Universal® is hiring an Armed Elite Security Officer - Tech Facility near Dalton Lane in Austin, TX.
Added 5 hours ago
AU
Security Operations Center Operator
Allied Universal
Newbury Park, CA
- $26 USD / hour
Allied Universal® is hiring a Security Operations Center Operator. The Security Operations Center (SOC) Operator is responsible for assisting company personnel in all concerns that pertain…
Added 6 hours ago
Business Development Associate
Max Borges Agency
Remote, United States
…identify and open doors to new PR opportunities with Consumer Tech & Lifestyle brands. You'll research exciting brands, connect with key decision-makers, conduct unique/personable outreach,…
Added 6 hours ago
JG
Client Service Associate
Jambalaya Group
Remote, United States
- $65,000 to $75,000 USD / year
…seeking a detail-oriented and proactive licensed client service associate to support our growing team. This remote role requires working Eastern Time Zone hours (applicants must reside in…
Added 7 hours ago
Team Lead - 2nd Shift
FXI
Auburn, IN
…customers and consumers. With our corporate headquarters, high-tech research and development facility, and multiple manufacturing locations in North America, FXI has built a culture of…
Added 7 hours ago
Maintenance & Controls Supervisor
FXI
Santa Teresa, NM
…customers and consumers. With our corporate headquarters, high-tech research and development facility, and multiple manufacturing locations in North America, FXI has built a culture of…
Added 7 hours ago
Maintenance Tech
FXI
Terrell, TX
…and facility systems to ensure safe, reliable, and efficient operations. This position performs preventive and corrective maintenance, diagnoses mechanical and electrical issues, and…
Added 8 hours ago
Retail Warehouse Associate
Best Buy
San Diego, CA
As a Retail Warehouse Associate, you’ll help us create great shopping experiences by keeping our sales floor stocked and preparing online orders to be shipped to customers’ homes. This…
Added 8 hours ago
Retail Warehouse Associate
Best Buy
Westbury, NY
As a Retail Warehouse Associate, you’ll help us create great shopping experiences by keeping our sales floor stocked and preparing online orders to be shipped to customers’ homes. This…
Added 8 hours ago
Retail Warehouse Associate
Best Buy
Huntington Station, NY
As a Retail Warehouse Associate, you’ll help us create great shopping experiences by keeping our sales floor stocked and preparing online orders to be shipped to customers’ homes. This…
Added 9 hours ago
Manufacturing Process Tech-Manufacturing Services Nights (D Shift)
Amgen
West Greenwich, RI
High school/GED + 1 year of Manufacturing or Operations work or military experience OR

Macalester College

Office Assistant

Saint Paul, MN, United States

$21.07 to $22.03 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $21.07 to $22.03 USD / hour
Apply by: Nov 25, 2026
Experience: 1-3 years of relevant experience.
Working hours: 31 hours per week
Posting language: English
Posted: Nov 5, 2026

Original job description

Overview

The Office Assistant in Advancement delivers essential clerical, operational, logistical, and event support to the Advancement division. This position serves as the primary point of contact to visitors; oversees front desk operations, incoming communications, provides scheduling support, processes vendor invoices, maintains/organizes inventory of office supplies, helps with division-wide meetings, new employee onboarding, and daily facility needs.

This is a full-time (31 hours per week), onsite position that requires occasional nights and weekends during key seasons (Example: Alumni Reunion every June).

About The Division:

The Advancement division comprises four departments: Communications and Marketing, Development, Engagement, and Operations. The Advancement division is committed to driving Macalester’s mission by ensuring clear, campus-wide communication, creating meaningful opportunities for alumni, parents, and friends of the college to participate in the life of the college, and building relationships with donors to secure financial support that aligns with both the college’s mission and the donors’ philanthropic goals. We do so grounded in anti-racism, equity, and social justice, and with a commitment to creating positive social and economic change.Responsibilities & Qualifications Administrative & Reception Support

Maintains reception area, breakrooms, and supply spaces. Maintains and organizes inventory of office supplies, and handles incoming/outgoing mail and deliveries.
Maintains Advancement staff phone lists, listservs, organizational charts, and calendar access.
Supports and coordinates guest visits and parking access.
Processes monthly vendor invoices, subscriptions, maintains subscription login access and pertinent resources across the division.
Oversees check-out and maintenance for shared tech assets (jetpacks, remote access keys, Zoom rooms/hubs, laptops, and printers).
Coordinates with other offices on campus re: equipment maintenance or updates, office printers, laptops, hub room equipment, and other devices as needed.
Assists staff with mail merges, scanning, copying, CRM updates, word processing, and spreadsheet management. Coordinates staff birthday communications.
Supports donor and division-wide events (including Reunion prep) by handling RSVPs, database updates, mailings, nametags, and post-event duties.

Division Operations & Office Management

Welcomes guests as the primary greeter. Answers and redirects incoming phone calls and emails.
Organizes & schedules division-wide meetings, events and retreats; including securing meeting locations, issuing calendar invitations and communications, provides support, including room and equipment reservations, catering, coordinates hybrid meeting options, material distribution, and maintaining an electronic resource library.
Serves as point person for Facilities Services work orders; and coordinates with campus offices (Information Technology Services - ITS, Facilities, Document Services, etc.) e.g. tech issues and updates; building maintenance/projects, printer updates, etc.

Calendar Management, Scheduling, Expenses and Logistics

Delivers clerical and logistical support to Assistant Vice Presidents, assisting with scheduling/meeting locations, mailings, invoice payments, travel arrangements, and execution of related projects and events.
Supports Vice President with scheduling of division staff 1:1s and regularly held division leadership and team meetings; arranging meeting locations, catering, etc. when needed
Reconciles expense reports for the VP and AVPs.

Onboarding and Staff Logistics:

Coordinates with ITS, Human Resources, Facilities, and supervisors to onboard/offboard staff. Set up supply/tech needs for new hires, and schedules internal introduction meetings.
Updates email listservs, access to Google channels, email, internal calendars; coordinates info related to nametags/office signage, building wayfinding; subscription and tech access, etc.
Keep Advancement onboarding handbook up to date; support staff onboarding.

Other Responsibilities:

Completes other responsibilities as assigned. Participates as an active member of the team. Participates in department and college activities and supports implementation of shared goals and initiatives. Provides backup support to other members of the team.

Qualifications:

1-3 years of relevant experience.
High School Diploma or equivalent required; Associate’s Degree preferred.
Proficiency in Google Workspace tools, including Google Docs, Sheets, Slides, Forms, Calendar; organization and maintenance of Google folders, email listservs, and shared Google channels, CRM, Microsoft Office, and project management platforms. Ability to run mail merge, coordinates remote access tools (Zoom rooms/camera), and coordinate general IT equipment set-up
Ability to coordinate logistics for events, staff retreats, and division-wide meetings. Strong task prioritization skills to maintain inventory, vendor accounts, and facility work orders concurrently.
Ability to independently troubleshoot office equipment issues. Assess visitor and caller needs and direct inquiries to the appropriate person.
Proficiency in operating and overseeing shared office equipment, including multi-function printers, copiers, jetpacks, camera/laptop, scanners and hybrid meeting hubs.
Basic accounting and financial admin skills to review and prepare expense reports. Ability to track, process, and reconcile vendor accounts, invoices, and division-wide subscriptions.
Excellent verbal communication and hospitality skills to serve as the primary receptionist and greeter for guests. Ability to handle professional email correspondence.
Executive support capabilities, including calendar management and meeting/location scheduling for leadership.
Adaptability and willingness to provide support during peak event times like Reunion.

Compensation:

$21.07-$22.03 Hourly

Union:

MAPE

Benefits

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

10% employer contributions to the retirement plan.
Outstanding vacation and sick time packages, plus an additional 10 holidays.
Competitive health, dental, vision, and life & disability insurance
Generous employer contribution to Health Savings Account.
Tuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions.
Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page

Bargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage by November 25th, 2026. No applications will be received after this date.

Jaclyn Howard Talent Acquisition Manager jhoward3@Macalester.edu

Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law. For additional information, see Macalester College's full Notice of Nondiscrimination.

Apply About employer

More about this job

Skills

Front Desk
Computer technology
Scheduling
Leadership
Guide staff
Google Workspace
Google Docs
Google Slides
Microsoft Office
Project management
Zoom
Logistics
Prioritization
Manage inventory
Troubleshoot
Office equipment
Communication skills
Adaptability

Report this job