Advancement Events Coordinator

Department: Advancement Reports To: Director of Philanthropic Events FLSA Status: Exempt Employment Status: Full-Time, 12 Month, Institutional Position Summary: The Advancement Events Coordinator is responsible for assisting the Director of Philanthropic events to plan and coordinate Advancement events that support Loyola Academy's mission and fundraising goals and engage donors, alumni, parents, and the broader school community. As a key member of the Advancement team, the Events Coordinator is responsible for helping the team manage a calendar of cultivation, stewardship, and fundraising events that elevate the school's visibility and strengthen its relationships.

Essential Duties and Responsibilities:

• Support the Director Philanthropic Events to plan, coordinate, and execute a variety of events, including but not limited to fundraising galas (The President's Dinner and Ramble)
• Provide support for donor appreciation receptions, alumni reunions, and cultivation events at the discretion of the Director of Philanthropic Events
• Attend and provide support for all six (6) RPO events, including reservation and sponsorship management, signage, communications, and logistical support
• Attend and provide support for the President's Dinner including reservation and sponsorship management, signage, communications, table management, slideshow creation, and logistical support
• Attend and provide support for the Ramble including reservation and sponsorship management, signage, communications, table management, slideshow creation, managing the event management platform (Silent Auction Pro), organizing the auction items, and logistical support
• Work collaboratively with the Director of Philanthropic events to develop and manage event timelines, budgets, and logistics for the above events
• Provide support and guidance regarding logistical aspects of Advancement events, including catering, audiovisual requirements, decor, name tags, and acting as a liaison to LA Security and Facilities
• Serve as a point of contact for event inquiries and provide excellent customer service to donors, alumni, volunteers, and other event attendees
• Assist Director of Philanthropic Events with event communications, including invitations, RSVP tracking, event websites, social media promotion, and post-event follow-up
• Support the evaluation of the event success through metrics such as attendance, donor engagement, revenue generation, and attendee feedback, and provide recommendations for improvement
• Other duties as assigned by the Director of Philanthropic Events

Qualifications

• Bachelors degree or equivalent experience in event planning or related field
• 2+ years of experience coordinating events, preferably in a non-profit or educational setting
• Proficiency in budget management, financial analysis, and fundraising software/tools
• Experience in event planning, fundraising, or nonprofit management, with a proven track record of success in organizing events and supporting the attainment of fundraising targets

Knowledge, Skills and Abilities

• Excellent communication and interpersonal skills, with the ability to engage and motivate volunteers, donors, and stakeholders effectively
• Strong project management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Commitment to the mission and values of Loyola Academy, with a passion for Catholic education and philanthropy
• Proficient in Microsoft Office Suite, Google Workspace, and Canva. Experience with event management software and Raiser's Edge preferred

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

Salary Range $55,000 - $63,000