Part-Time School Testing Coordinator

Louisa County Middle School- Part-Time School Testing Coordinator

The School Testing Coordinator at LCMS is responsible for the overall organization, administration, and security of all state and school-level standardized assessments. This is a part-time role with a cyclical, seasonal workflow. The position requires peak availability and an increasing time commitment leading up to and during active testing windows, with substantially reduced hours during non-testing periods. This role ensures that all testing procedures comply with local and state educational regulations. The Coordinator works closely with school administration and instructional staff to maintain test integrity, train personnel on proper administration protocols, and manage student testing data effectively.

Essential Duties and Responsibilities

• Testing Logistics & Administration
• Develop, coordinate, and disseminate comprehensive school-wide testing schedules for all state assessments and school-based benchmarks.
• Secure appropriate testing locations, assign test administrators and proctors, and ensure that all necessary technology (e.g., student devices, testing browsers) and physical materials are prepped and functional.
• Collaborate directly with Special Education staff, ESOL teachers, and 504 case managers to verify and implement all legally mandated testing accommodations for students with IEPs, 504 plans, and English Language Learner requirements.
• Serve as the primary custodian for secure testing materials. Enforce strict secure test material protocols during the receipt, distribution, active monitoring, collection, and return of all testing documentation.
• Staff Training & Compliance
• Design and facilitate mandatory training sessions for all test administrators, proctors, and hall monitors covering testing procedures, active monitoring, security protocols, and ethical practices.
• Supervise testing rooms and hallways during all assessments to guarantee uniform compliance with state and district testing protocols and regulations.
• Serve as the immediate point of contact for any testing irregularities, technology failures, or security breaches. Document and report all incidents promptly to the LCPS Division Director of Assessment and Accountability.
• Data Management & Tracking
• Maintain accurate student enrollment rosters in the testing portal, ensuring every eligible student is registered for the correct assessments.
• Track daily student attendance during testing windows, schedule make-up sessions, and administer late tests to meet required school participation rates.

Key Competencies:

• Organization: Exceptional attention to detail and the capacity to manage complex, overlapping schedules for hundreds of students simultaneously.
• Technological Proficiency: Advanced working knowledge of Student Information Systems (SIS), spreadsheets, and state-mandated digital testing platforms.
• Problem-Solving: The ability to remain calm, troubleshoot sudden network/technology issues, and resolve logistical conflicts quickly.
• Communication: Strong interpersonal skills for effectively communicating complex procedural requirements to adult staff and providing clear directions to students.
• Team Player: The ability to work with others in a team approach.

Other Considerations

• Must be able to accommodate a fluctuating, seasonal schedule. Working hours will increase significantly to full-day capacity during major state testing cycles, with minimal hours required during off-peak weeks.
• Extended hours may be occasionally required prior to and during major state testing windows to complete necessary preparations and data entry.