Accounting Support Manager

JOB SUMMARY

The Accounting Support Manager oversees and manages a variety of important initiatives and projects for the Accounting department. The Accounting Support Manager works closely with other departments to support overall financial management and ensure compliance with company policies and accounting standards.

ESSENTIAL JOB FUNCTIONS

• Supports the Director and Vice President of Finance & Accounting with hotel transitions and dispositions, including potential travel for each occurrence as warranted.
• Works closely with other departments to provide accounting support and resolve issues.
• Acts as liaison to the corporate office Accounting team for all on-site Directors of Finance for full-service hotels, including training and onboarding of new on-site Directors as needed.
• Collaborates with external and internal auditors and ensures timely completion and compliance.
• Monitors accounting software systems to ensure daily transactions are present within all systems.
• Provides coverage for Regional Controllers by monitoring and maintaining relevant transactions in their absence.
• Files month-end sales and use taxes in compliance with all local jurisdictions for hotel properties on a monthly basis.
• Ensures accurate and timely posting of sales and use tax journal entries to the general ledger compared to the tax module in ProfitSword.
• Oversees the reconciliation of sales and use tax variances for each hotel, posting eliminating entries for variances monthly to the balance sheets.
• Aids in the preparation of financial reports and statements, ensuring compliance with General Accepted Accounting Principles (GAAP) and company policies related to sales tax.
• Implements and maintains internal controls to safeguard company assets and ensures the accuracy of financial records.
• Ensures compliance with company policies, procedures, and accounting standards.
• Compiles monthly Property Accounting Control Evaluation (PACE) scorecard for hotels.
• Identifies opportunities for process improvements and implements best practices related to transaction processing and financial reporting.
• Participates in development of Standard Operating Procedures for the corporate office and hotels.
• Leads or participates in special projects as assigned.
• Fosters a positive and collaborative team environment.
• Completes all required company training/compliance courses as assigned.
• Adheres to company standards and maintains compliance with all policies and procedures.
• Performs other related duties as assigned.

EDUCATION

• Bachelor's degree from an accredited university or equivalent experience in related field.

EXPERIENCE

• A minimum three (3) years of experience in the accounting field required.
• A minimum one (1) year of supervisory experience in related field required.

SUPERVISORY RESPONSIBILITIES

Responsible for overseeing and coordinating the activities of the department. A portion of the time may be spent performing individual tasks similar to those performed by direct reports, but primary duties are supervisory or organizational goal related. Analyzes and resolves problems, determines work techniques, monitors for regulatory compliance, and maintains production. Exercises judgment within defined procedures and policies to determine appropriate action.

Specific supervisory duties include, but are not limited to the following:

• Determines and creates policies, procedures, and manuals for direct reports.
• Establishes objectives and goals for the team.
• Assigns, monitors, and reviews work; evaluates direct report's performance.
• Orientates and trains.
• Issues corrective action and makes recommendations for termination.
• Investigates and resolves concerns and complaints.
• Proactively assesses risk to establish systems and procedures to protect organizational assets

LICENSES & CERTIFICATIONS

• This position does not require licenses or certifications.

SKILLS & ABILITIES

This position requires the capability to understand and follow both oral and written directions, as well as the ability to communicate effectively with others in English and interact successfully with internal and external customers.

• Customer service skills.
• Able to maintain a positive and professional working environment.
• Fosters a culture of excellence.
• Attention to detail.
• Analytical and problem-solving skills.
• Able to maintain composure and objectivity under pressure.
• Proficient in time management; the ability to effectively organize and manage multiple priorities.
• Recognizes an emergency situation and takes appropriate action.
• Able to lead in a culturally diverse work environment and is a champion for diversity in the organization.
• Emotional intelligence and interpersonal skills, with the ability to build strong working relationships with team members at all levels.
• Ability to take initiative and effectively adapt to shifting internal and external conditions.
• Strong knowledge of GAAP and financial reporting standards.
• Proficient in Google Docs/Microsoft Word.
• Proficient in Google Sheets/Microsoft Excel.
• Proficient in Google Slides/Microsoft PowerPoint.
• Proficient in accounting software (e.g., ERP systems).
• Proficient in ProfitSword.
• Advanced math skills.
• Performs well with frequent interruptions and/or distractions.
• Ability to interpret and create policies, procedures, and manuals.
• Able to communicate appropriately and effectively with all levels of management and external stakeholders.
• Ability to effectively listen, understand, and resolve challenges and concerns from management and team members.

TRAVEL REQUIREMENTS

• 10% travel required.

PHYSICAL DEMANDS

• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Hands to Fingers: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Repetitive Motion: Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close Vision: Clear vision at 20 inches or less. Required to perform an activity such as preparing and analyzing data, transcribing, viewing a computer terminal, extensive reading or visual inspections.
• Color Vision: Ability to identify and distinguish colors.
• Focus Ability: Ability to adjust the eye to bring an object into sharp focus.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a minor amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

• None: No exposure to adverse environmental conditions (typical office/administrative setting).

DISCLAIMER

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of team members in this classification. The duties described are not to be interpreted as being all-inclusive to any specific team member. Nothing in this job description changes the at-will employment relationship existing between the Company and team members.

The Essential Job Functions, Physical Requirements, and Work Environment characteristics described are representative of those that must be met to successfully perform the essential functions of this job. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified team members can perform the essential functions of the job.

Employment is contingent upon successful completion of a background check, conducted in accordance with applicable law. A prior conviction does not automatically disqualify you; factors such as the nature of the offense and job-related requirements will be considered.

Employment is contingent upon successful completion of a background check, conducted in accordance with applicable law. A prior conviction does not automatically disqualify you; factors such as the nature of the offense and job-related requirements will be considered.