Event Technology Coordinator

Job Summary:

The Event Technology Coordinator provides specialized technical planning, setup, operation, and support for university events in Richardson Fine Arts Center, Pawley Theatre, the Student Union Center, and other campus locations. The position serves as a primary technical resource for live event production, including lighting, sound reinforcement, video, presentation systems, recording, and livestreaming. Working with limited supervision, the coordinator evaluates event requirements, configures and operates production systems, diagnoses and resolves technical problems, maintains equipment, and recommends improvements that strengthen reliability and production quality. The position requires flexibility to work primarily outside traditional business hours and to support multiple events scheduled at different times on the same day.

Essential Job Function, Duties, and Responsibilities:

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• 1.Review event requests, production schedules, technical riders, and venue requirements to determine lighting, audio, video, presentation, recording, livestreaming, staffing, and equipment needs.
• 2. Plan and coordinate technical production for performances, ceremonies, meetings, conferences, lectures, and other university events.
• 3. Set up, configure, test, operate, and strike microphones, mixers, speakers, amplifiers, projectors, displays, switchers, cameras, computers, control systems, lighting consoles, fixtures, cabling, and related production equipment.
• 4. Perform sound checks; mix and monitor live audio; adjust gain, equalization, routing, playback, and output levels to maintain clear and appropriate sound throughout events.
• 5. Program, position, focus, test, and operate stage and event lighting based on production requirements, venue conditions, and safety practices.
• 6. Configure and operate video presentation, recording, camera, switching, and livestreaming systems, including audio feeds, presentation content, encoders, and streaming platforms.
• 7. Monitor live productions and streams, identify technical failures or degradation, and take timely corrective action with minimal disruption to the event.
• 8. Troubleshoot complex issues involving signal flow, connectivity, power, control systems, software, network-dependent production services, cabling, lighting, audio, and video equipment.
• 9. Work independently, exercise sound technical judgment, and determine when an issue requires escalation to specialized technicians, vendors, or other university personnel.
• 10. Coordinate technical support for several events occurring on the same day at different times, balancing setup, testing, operation, transition, and equipment needs across venues.
• 11. Maintain an accurate production calendar and communicate technical schedules, access requirements, setup deadlines, and support expectations to event organizers and partners.
• 12. Collaborate with performers, stage managers, sound engineers, lighting personnel, presenters, event organizers, campus departments, and outside production personnel during planning, setup, rehearsal, performance, and teardown.
• 13. Inspect, test, clean, secure, and perform basic preventive maintenance on lighting, audio, video, streaming, and related event technology.
• 14. Document equipment condition, configurations, recurring problems, maintenance history, incidents, and corrective actions.
• 15. Evaluate whether existing systems can meet production requirements and identify rental, vendor, staffing, or equipment needs when internal resources are insufficient.
• 16. Recommend upgrades, replacements, standards, and workflow improvements based on production quality, reliability, compatibility, accessibility, security, and lifecycle needs.
• 17. Provide technical guidance and operating instruction to faculty, staff, students, presenters, and event personnel.
• 18. Hire, train, schedule, and supervise student event technology staff; assign work and provide clear production and safety expectations.
• 19. Manage the checkout, transport, deployment, return, inventory, and secure storage of event technology equipment.
• 20. Confirm that event technology systems are installed, tested, safe, and production-ready before each event begins.
• 21. Research and compile technical information for production plans, reports, equipment purchases, budgets, and event records.

Additional Duties and Responsibilities:

• •Maintain a flexible schedule driven by the university’s event calendar. Work will commonly occur outside a traditional 9:00 a.m.–5:00 p.m. schedule and may include early mornings, evenings, late nights, weekends, holidays, and extended hours.
• •Adjust work hours and priorities as event schedules change, including providing technical coverage for multiple events occurring at different times on the same day.
• •Respond to time-sensitive production issues and, when assigned, support urgent event technology needs outside scheduled hours.
• •Follow university safety, cybersecurity, accessibility, copyright, and event procedures when supporting audiovisual and livestreaming activities.
• •Perform other duties as assigned.

Knowledge, Skills, Abilities and Personal Characteristics:

•Strong working knowledge in one or more areas of live event audio, video, projection, stage lighting, recording, livestreaming, presentation technology, or related production systems, with the ability to develop proficiency across the remaining areas.

• Ability to understand signal flow, identify likely points of failure, isolate faults systematically, and restore service under time-sensitive production conditions.
• Ability to configure and operate sound mixers, microphones, wireless systems, speakers, processors, lighting consoles, fixtures, cameras, switchers, encoders, computers, presentation systems, and livestreaming platforms.
• Ability to work independently with limited supervision, make timely technical decisions, prioritize competing production needs, and take ownership of an event from planning through teardown.
• Ability to manage several events in one day, coordinate transitions between venues or production configurations, and maintain readiness across overlapping priorities.
• Ability to read and apply technical riders, signal-flow diagrams, equipment manuals, event specifications, production schedules, and venue documentation.
• Ability to assess equipment condition and recommend practical improvements based on production quality, reliability, compatibility, usability, support requirements, and cost.
• Knowledge of terminology, workflows, safety practices, and professional standards used in theatrical, broadcast, live event, and audiovisual production.
• Mechanical aptitude, attention to detail, organizational skill, and the ability to remain effective during live, high-visibility, or rapidly changing events.
• Clear written and verbal communication skills and the ability to translate technical information for nontechnical event partners.
• Ability to train and direct student workers or temporary production personnel and provide clear technical and safety instructions.

Certifications, Licenses, registrations:

• Relevant audiovisual, lighting, sound, livestreaming, or safety certifications are preferred.

Qualifications:

• • Demonstrated familiarity or expertise in one or more areas of live event production, such as professional audio, stage lighting, video production, projection, presentation systems, recording, livestreaming, or production control systems.

Preferred Qualifications:

• High school diploma or equivalent required. Technical education in audiovisual technology, theatre production, broadcast production, live sound, lighting, media production, information technology, or a related field is preferred. Equivalent directly related experience may be considered.
• Three years of progressively responsible experience supporting live events, performances, broadcasts, meetings, or related technical productions is preferred.
• Experience independently configuring production systems, diagnosing technical issues, and restoring service under time-sensitive event conditions is strongly preferred.
• Experience working directly with presenters, performers, clients, event organizers, technical crews, or vendors is preferred.

Physical Demands:

• Work may require standing and walking for extended periods; bending, crouching, reaching, climbing stairs or ladders; pulling and routing cable; and moving, lifting, carrying, and positioning audiovisual, lighting, staging, and event production equipment.

The employee must be able to lift and carry 75 pounds or more on an infrequent basis, with assistance or appropriate equipment when required by safe work practices. Work may occur in auditoriums, control booths, stages, catwalks, loading areas, and Lincoln University Site / Event Technology Coordinator Job Description other event spaces and may involve varying sound levels, low-light conditions, work at height, and extended periods using computers, controls, hand tools, and cabling. The employee must be able to communicate clearly during live events.

Lincoln University is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and institutional needs. Applicants requiring reasonable accommodation during the application or interview process should contact the Office of Human Resources at 573-681-5018.