Executive Assistant

SUMMARY:

Under the general supervision of a Brown University Health executive, performs a variety of secretarial and administrative support services. Provides professional support and departmental assistance to ensure efficient use of the executive's time and high quality, effective interactions within and outside the department, with staff and external constituents. Handles highly sensitive and confidential information using discretion and sound judgment.

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

Instill Trust and Value Differences Patient and Community Focus and Collaborate

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Maintains the executive's appointment schedule, generally without prior clearance for most appointments; schedules and coordinates meetings and conferences; prepares and distributes agendas, materials and minutes; and arranges travel and lodging accommodations with related expense documentation.

Answers and screens telephone calls, receives visitors and handles incoming mail; resolves matters on own authority according to established policies or refers them to the appropriate person, and acts as a professional point of contact representing the executive to employees and external stakeholders.

Composes, types, edits and proofreads correspondence, reports, tables, charts and presentations, and reviews materials prepared by others for the executive's signature for format, accuracy, compliance and supporting documentation.

Assists in preparing complex administrative reports, statements or rosters; performs data and information gathering, complex calculations and research; and assembles initial materials and data for various projects as requested.

Project management may be required. Coordinates high-level projects and may lead cross-functional projects, developing and monitoring project plans and timelines, ensuring deliverables are met and communicating with stakeholders throughout all phases. May assume regular responsibility for recurring projects or programs requiring knowledge of departmental or hospital operations and entailing the use of independent judgment.

Initiates, maintains, updates and purges confidential office and departmental files, including budget, payroll and personnel data, and... For full info follow application link.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual identity or orientation, ancestry, genetics, gender identity or expression, disability, protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.