PMO Systems Administrator

PMO Systems Administrator (Corte Madera, CA) LHH is teaming up with an established organization in Corte Madera, CA in search of a PMO Systems Administrator to support project management operations, systems administration, reporting, timesheets, and project accounting processes. This role will be an important part of the PMO, helping ensure project data, systems, reporting, and administrative processes remain accurate and organized. The PMO Systems Administrator will work closely with project managers, resource managers, vendors, Finance partners, and other internal stakeholders. The position offers exposure to multiple business systems and the opportunity to become a super user supporting the Engineering team. The individual will also receive training in key areas of the role, including system administration and data migration processes. The ideal candidate has 1–5 years of experience, preferably within a PMO or project-focused environment, and enjoys working with systems, data, reporting, and cross-functional teams. They should be highly reliable, deadline-oriented, and comfortable owning projects and administrative processes from start to finish. Strong communication and collaboration skills are important, along with the ability to troubleshoot issues and work independently. This individual should be a self-starter who is genuinely excited to contribute to a team.

Key Responsibilities:

• Serve as the ServiceNow timesheet administrator, including timesheet setup, ongoing administration, troubleshooting, and reporting.
• Generate and maintain timesheet reports for project managers, resource managers, and vendors, including missing timesheet and approval reporting.
• Assist with ongoing timesheet-to-invoice matching and coding.
• Support a significant data migration initiative by manually uploading statements of work, contracts, contractor information, project records, releases, and other required data.
• Route migrated information to appropriate owners for validation and participate in the review and data validation process.
• Train as a super user supporting the Engineering team.
• Develop custom Excel-based project accounting reports using information from multiple systems.
• Provide reporting support for project managers, PMO leadership, internal audit, vendors, and Finance partners.
• Support Jira administration, including data cleanup, template creation, workflow and template updates, troubleshooting, and user access administration across applications.
• Participate in Jira administration training and certification.

Qualifications:

• 1–5 years of professional experience, ideally within a PMO or project-focused environment.
• Strong communication and collaboration skills required.
• Ability to work effectively with project managers, business leaders, vendors, and Finance partners required.
• Strong organizational skills with a demonstrated ability to consistently meet deadlines required.
• Self-starter with the ability to take ownership of assigned responsibilities required.
• Experience with or exposure to ServiceNow, Jira, project accounting, timesheet administration, data migration, or PMO reporting is highly relevant.
• Strong Excel skills and comfort working with data from multiple systems are preferred.
• Ability and willingness to learn new systems and administrative processes.

Job Type: Contract (ongoing) Start Date: November 30 Location: Hybrid in Corte Madera, CA, with 2–3 days per week onsite Hours: Full-time, Monday - Friday. Standard business hours. Pay Rate: $33-$40/hour, depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

If you have the qualifications above and are interested in this opportunity – please apply today! If you are curious what else is available, please review the LHH website!

Pay Details: $33.00 to $40.00 per hour

Search managed by: Emily Sclar

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.