Payroll Tax Specialist

Payroll Tax Specialist Location: Tempe, AZ Schedule: Hybrid Pay Rate: $37/hr to $42/hr This is a hybrid position requiring regular onsite work in Tempe, AZ. Candidates must currently reside in the Phoenix metropolitan area or be within reasonable commuting distance of the Tempe office. This position is not fully remote. We are seeking an experienced Payroll Tax Specialist with a strong background in payroll tax compliance and complex, multi entity payroll environments. This position requires someone who is highly knowledgeable in payroll tax filings, comfortable supporting multiple FEINs, and able to independently research and resolve payroll and tax discrepancies. Union payroll experience is highly preferred.

Key Responsibilities

• Prepare, review, and file federal, state, and local payroll tax returns, including Forms 940 and 941, quarterly filings, and annual payroll tax reporting
• Manage payroll tax filings across multiple FEINs, ensuring accurate and timely reporting for multiple entities
• Research and resolve payroll tax discrepancies, agency notices, amendments, and reconciliation issues
• Reconcile payroll tax liabilities, payroll registers, tax filings, and general ledger activity
• Support year end payroll processing, including W2 preparation, reconciliation, and related tax reporting
• Process and audit payroll transactions while ensuring compliance with federal, state, and local regulations
• Support payroll for union employee populations, including union specific deductions, dues, benefits, and payroll requirements
• Review payroll data for accuracy and investigate discrepancies prior to payroll finalization
• Maintain accurate payroll records and provide support during internal and external audits
• Partner with HR, Finance, employees, and outside tax agencies to resolve payroll and tax related questions
• Utilize Excel to reconcile large data sets, perform payroll analysis, identify discrepancies, and support payroll reporting

Qualifications

• 3+ years of progressive payroll experience
• 2+ years of hands on payroll tax experience strongly preferred
• Strong hands on payroll tax experience, particularly quarterly and annual tax filings
• Experience preparing or reviewing Forms 940 and 941
• Experience supporting payroll across multiple FEINs or legal entities
• Union payroll experience strongly preferred
• Experience with UKG preferred
• Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, formulas, and reconciliation of large data sets
• Solid knowledge of federal, state, and local payroll tax regulations
• Strong attention to detail with the ability to independently research and resolve payroll discrepancies
• Ability to work effectively in a fast paced, deadline driven payroll environment Ideal Background The ideal candidate is a hands on Payroll Tax Specialist who has directly owned payroll tax filings rather than simply providing payroll data to a third party provider. Someone with experience handling multiple FEINs, union payroll, UKG, payroll tax compliance, and complex Excel reconciliations would be especially well suited for this opportunity.

Pay Details: $37.00 to $42.00 per hour

Search managed by: Angela Walton

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.