Payroll Manager

Position Summary Our client is seeking an experienced Payroll Manager to oversee end-to-end payroll operations for a multi-state workforce, with a strong focus on union and certified payroll. This position will ensure accurate and timely payroll processing while maintaining compliance with collective bargaining agreements (CBAs), prevailing wage requirements, federal and state regulations, and certified payroll reporting requirements. The ideal candidate will have hands-on experience managing complex payroll environments involving union employees, multiple pay rates, job classifications, prevailing wages, deductions, benefits, and payroll compliance.

Key Responsibilities

• Manage and oversee the full payroll cycle for union and non-union employees, ensuring accurate and timely processing.
• Administer union payroll in accordance with collective bargaining agreements, including varying pay rates, shift differentials, overtime rules, union dues, benefits, and other required deductions.
• Prepare, review, and submit certified payroll reports, including WH-347 or equivalent reporting required for prevailing wage projects.
• Ensure compliance with Davis-Bacon Act, prevailing wage requirements, state and local wage regulations, and applicable union agreements.
• Review employee classifications, job codes, wage determinations, and fringe benefit calculations for accuracy.
• Manage payroll across multiple states and jurisdictions, ensuring compliance with applicable wage-and-hour and payroll tax requirements.
• Maintain accurate payroll records and documentation to support internal and external audits.
• Reconcile payroll registers, general ledger accounts, deductions, benefits, taxes, and union-related liabilities.
• Coordinate union reporting and payments for dues, pension, health and welfare, and other benefit funds as required.
• Research and resolve payroll discrepancies, employee inquiries, and compliance issues.
• Partner with Human Resources, Accounting, Finance, Operations, and project teams to ensure accurate employee and project-level payroll information.
• Manage year-end payroll activities, including W-2 processing and payroll reconciliations.
• Develop and maintain payroll policies, procedures, internal controls, and process improvements.
• Serve as the primary point of contact for payroll audits, union inquiries, and certified payroll documentation.
• Supervise, train, and develop payroll staff as applicable.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred.
• 5+ years of progressive payroll experience, including payroll management or supervisory responsibilities.
• Required experience with union payroll and collective bargaining agreements.
• Required experience preparing and managing certified payroll and prevailing wage reporting.
• Strong knowledge of payroll regulations, wage-and-hour requirements, payroll taxes, and multi-state payroll compliance.
• Experience with the Davis-Bacon Act and prevailing wage requirements strongly preferred.
• Experience calculating and reporting union dues, fringe benefits, pension contributions, and health and welfare benefits.
• Strong payroll reconciliation, auditing, and problem-solving skills.
• Advanced Microsoft Excel skills and experience working with payroll/HRIS systems.
• Excellent attention to detail with the ability to manage a high-volume, deadline-driven payroll environment.

Benefits

• Medical, dental, and vision insurance.
• 401k retirement account.

Pay Details: $40.00 to $60.00 per hour

Search managed by: Matthew Nolan

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.