HR Coordinator

HR Coordinator Location: Emeryville, CA Pay: $30–$34/hour Employment Type: Contract-to-Hire Position Overview We are seeking an organized and detail-oriented HR Coordinator to support day-to-day HR operations, with a strong focus on new hire onboarding, employee records, compliance, benefits administration, and general HR support. This is a great opportunity for someone who enjoys being involved throughout the employee lifecycle and is comfortable working in a fast-paced, people-focused environment. The ideal candidate will have previous HR coordination experience, strong follow-through, and the ability to handle confidential employee information with discretion.

Key Responsibilities

New Hire Onboarding

• Coordinate the onboarding process for new employees from pre-hire through their first day.
• Facilitate background screening and employment eligibility verification.
• Complete and maintain Form I-9 and E-Verify documentation.
• Ensure required pre-employment documentation is completed accurately and on time.
• Coordinate new hire paperwork and system access/setup requests.
• Assist with scheduling and facilitating new employee orientation.
• Partner with HR leadership and internal teams to create a smooth onboarding experience.

HR Operations & Employee Records

• Provide administrative and operational support to the HR team.
• Maintain confidential employee files and ensure documentation remains complete, accurate, and audit-ready.
• Update employee information within the HRIS and perform regular data audits.
• Generate standard HR reports and assist with tracking employee-related information.
• Maintain required employee training and compliance records.
• Monitor the HR inbox and employee request/ticketing systems and respond to inquiries in a timely manner.
• Prepare and process HR-related documentation.
• Assist with reporting related to staffing, recruiting, training, and compliance.
• Process HR vendor invoices and maintain supporting documentation.
• Partner with Payroll to resolve employee data or payroll-related questions.

Employee Offboarding

• Coordinate administrative aspects of employee departures.
• Prepare offboarding documentation and track required steps.
• Coordinate system access removal requests with appropriate internal teams.
• Ensure employee records are updated accurately following separation.

Benefits & Employee Support

• Assist employees with benefits enrollment and general benefits questions.
• Support annual open enrollment activities.
• Maintain benefits-related employee information and documentation.
• Assist with benefits administration and monthly invoice processing.
• Support Workers' Compensation documentation and reporting.
• Complete employment verification requests and other employee documentation.
• Process Public Service Loan Forgiveness and similar employment certification forms.

Qualifications

• Previous experience as an HR Coordinator, HR Assistant, HR Specialist, People Operations Coordinator, or similar HR support role.
• Hands-on experience with employee onboarding and HR administration preferred.
• Familiarity with Form I-9, E-Verify, background screening, and employment documentation.
• Experience maintaining employee records and working within an HRIS.
• Exposure to benefits administration, payroll coordination, Workers' Compensation, or employee offboarding is a plus.
• Strong attention to detail and ability to maintain accurate records.
• Excellent organizational and follow-up skills.
• Strong written and verbal communication skills.
• Comfortable handling confidential and sensitive employee information.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office or similar business applications.
• Ability to learn HR systems and internal processes quickly.

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $30.00 to $34.00 per hour

Search managed by: Tiffany Duong

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.