Construction Contracts Coordinator

We are seeking an organized and detail-oriented Construction Contracts Coordinator to join a great Greensboro based company to help support project management and accounting operations within a commercial construction environment.

This position will be responsible for the administrative processing and tracking of purchase orders, subcontracts, change orders, and vendor compliance documentation. The ideal candidate is highly organized, comfortable working with detailed documentation, and proactive about following up with subcontractors and vendors to ensure paperwork is accurate and completed on time.

This role works closely with Project Managers, Accounting, Estimating, vendors, and subcontractors and is an important part of keeping construction projects organized and compliant.

Responsibilities

• Prepare, process, and track purchase orders and subcontract agreements.
• Enter purchase orders, subcontracts, and other commitments into Sage 300.
• Prepare commitment documentation for Project Manager review and approval.
• Distribute purchase orders, subcontract agreements, and change orders to vendors and subcontractors.
• Process and maintain purchase order and subcontract change orders.
• Maintain accurate vendor and subcontractor records.
• Collect and track W-9 forms, Certificates of Insurance (COIs), and other required documentation.
• Monitor insurance expiration dates and request updated certificates when needed.
• Verify vendor and subcontractor contact information.
• Monitor subcontractor compliance requirements and follow up on missing documentation.
• Assist with Notice of Subcontracts documentation and follow-up.
• Maintain organized and accurate project, vendor, and subcontractor files.
• Ensure required documents are properly completed and accessible to Project Management and Accounting.
• Assist the Estimating team with bid-related administrative needs as requested.

Qualifications

• Previous experience in commercial construction, construction administration, project coordination, or accounting support is preferred.
• Experience working with purchase orders, subcontracts, change orders, or vendor documentation is highly desirable.
• Experience with Sage 300 is strongly preferred.
• Familiarity with W-9s, COIs, vendor compliance, and subcontractor documentation is a plus.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong data-entry and documentation skills.

Pay Details: $50,000.00 to $58,000.00 per year

Search managed by: Will Stevens

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.