Construction Contracts Administrator

Construction Contracts Administrator LHH Recruiting is seeking a proactive and highly organized Contract Administrator to join our client a well-established construction organization in Tempe, AZ. This position will play an important role in managing the administrative and contractual documentation associated with projects from startup through completion. The ideal candidate will have previous construction industry experience and be comfortable taking ownership of multiple administrative processes simultaneously. This is an excellent opportunity for someone who understands the fast-moving nature of construction and enjoys being the person who makes sure documentation, enrollments, billing support, and project requirements are completed accurately and on time.

Key Responsibilities

• Manage contract administration and associated documentation for new and ongoing construction projects.
• Coordinate project startup documentation once a contract, notice to proceed, or new project is received.
• Prepare and track 20-day preliminary notices and other required project documentation.
• Request and maintain applicable tax documentation and certificates.
• Coordinate certificates of insurance and related project insurance documentation.
• Manage OCIP/CCIP and similar project-controlled insurance enrollment processes, including subcontractor enrollments and required documentation.
• Work with project managers to obtain contract amounts, estimated labor hours, project values, and other information needed for enrollments.
• Track subcontractor enrollment requirements to help ensure workers are cleared for project sites.
• Prepare, obtain, track, and provide lien waivers to general contractors.
• Support electronic billing processes by assembling required documentation and ensuring information is signed, complete, and organized appropriately for accounting.
• Assist with internal invoices and basic spreadsheet-based administrative tasks.
• Maintain organized electronic and physical project files.
• Assist with contractor and project prequalification documentation.
• Order office supplies and provide general administrative support as needed.
• Partner closely with project managers, operations, accounting, general contractors, and subcontractors to resolve documentation issues.
• Take ownership of outstanding items and proactively follow up to ensure project administrative requirements are completed.

Qualifications

• Previous construction industry administrative experience strongly preferred.
• Experience with OCIP/CCIP or similar controlled insurance programs is highly desirable and will be an important consideration when evaluating candidates.
• Experience supporting construction contracts, project documentation, lien waivers, insurance certificates, preliminary notices, or construction billing.
• Comfortable working with electronic billing and third-party project administration systems.
• Working knowledge of spreadsheets and electronic document management.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple projects, priorities, and unexpected requests.
• Strong follow-through and the ability to independently take ownership of assigned processes.
• Comfortable working in a fast-paced, hands-on construction environment where responsibilities can change based on business and project needs.

Pay Details: $28.00 to $33.00 per hour

Search managed by: Chris Collins

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.